Historical Commission

HISTORICAL COMMISSION MEETING September 14, 2017 8:00 a.m. Town Hall 100 Ann Edwards Lane Committee Room, 3rd Floor ****************** MINUTES Members Present: Rick Gutowski, Chairman; Patrick Morrissey, Vice Chairman; Robert Macdonald, Josh Kelley, Heidi Schless and Trey Harrell Absent: Ken Shortridge Staff Present: Chris Luly, Planner; Christiane Farrell, Assistant Town Administrator; Lauren Sims, Executive Programs Manager Also Present: Mary Julia Royall, Town Historian; Walter Brown, Advisor Mr. Gutowski called the meeting to order at 8:06 a.m. I. Approval of Minutes July 13, 2017 Minutes Mr. Kelley stated that on page 15, paragraph 5 of the July minutes, his named is spelled incorrectly. Mr. Morrissey stated that on page 9 towards the bottom of the page, he mentioned the Planning Commission and it should be the Planning Department. He said that he mentioned both, but it should only be the Planning Department. He said on page 12 in the second paragraph he would also like to correct the statement that currently reads: He said that when inventory is moved in or out, there would be security footage.  Historical Commission September 14, 2017 Page 2 of 18 He said that he would propose today to have a vote that it is the request of the Historical Commission that the Archive Room be locked with the Planning Department maintaining access and if it is still under consideration for other security measures in the Town that they take into consideration securing the contents of the Archive Room. And replace it with the following statement: He said the town needs the ability to monitor ingress and egress, to identify people entering the room, and to deter pilfering. He said that he would propose today to have a vote that it is the request of the Historical Commission that the Archive Room be locked with the Planning Department maintaining access, and if it is still under consideration whether other security measures, such as cameras, can be installed, that the Town consider all means of securing the contents of the Archive Room. Mr. Macdonald moved for approval of the July 13, 2017 minutes as corrected; seconded by Mr. Kelley. All present voted in favor. August 10, 2017 Minutes Mr. Macdonald moved for approval of the August 10, 2017 minutes; seconded by Mr. Kelley. All present voted in favor. II. Public Comment [None] III. Staff Update Mr. Luly stated that staff has been working with Carol Poplin, the designer, on the Archive Room. He stated that Ms. Poplin has also been working on displays and other projects around Town Hall. He said that Ms. Farrell and Ms. Sims are present today to discuss some of the items that the Commission previously discussed with Ms. Poplin and to review some of the items that were brought up going as far back as when Mr.  Historical Commission September 14, 2017 Page 3 of 18 Hernandez was the Chair of the Commission to the present. He stated that staff met with Ms. Poplin last month. Ms. Farrell stated that she, along with Mr. Luly and Ms. Sims met prior to this meeting. She said that we are at a point and need to move Ms. Poplin forward with finishing up the Archive Room. She did speak with the Commission, who had their own comments. She stated that they met with Ms. Poplin more recently and reviewed the prior minutes and reviewed the items that the Commission spoke of and items of interest. She said staff discussed with Ms. Poplin how the different elements could be worked out. She stated that some of the things they have accomplished include the request to have signage, which has been ordered. She said that something that is going to take more discussion is acceptance of items for the Archive Room, as well as the associated policies and procedures that will need to be put into place with the input of this Commission. She said that Mr. Luly has been working with the Town’s Legal Counsel and also received information from Charleston. She said this is a project that will not be resolved today and the Commission may wish to be more selective. She said that the Town and Commission both have obligations and must accept how items are to be received. She stated that Mr. Luly will continue to follow up for the October meeting on putting together some of the policies in place. She said that in reference to the Archive Room and the meetings that took place with Carol Poplin and the design team and taking in to consideration the comments and feedback from the Historical Commission, they were attempting to accommodate and fit all the various elements into the room. She said that each Commission member has been provided with the dimensions of the room. She said that there is a strong interest in the quilt which would take the entire back wall. She said that there has been discussion about the Sappho Ferry doors and the general thought is to put them by the door on either side. She added that the Commission needs to make a decision on whether or not to accept these doors. She said that Ms. Edens is ready and prepared to donate the doors. She said that this leaves the two sides and the middle of the room. She said she understands there is  Historical Commission September 14, 2017 Page 4 of 18 a strong interest in the research aspect and storage of documents. She said that this was discussed with Ms. Poplin and her staff who had some different ideas for storage files and a desk and chairs on one side, with maps above. She said the files and desks are low, so they would like to have some interests on the wall above. She said on the other side, it would be wall displays to express the history and this could be accomplished through different types of wall posters. She said that in the middle there could be kiosks, and as the Town grows the Archive Room, Ms. Poplin has offered through her work with Brockington, a loan program of materials to the Town. She stated that this would allow the displays to be changed out. She stated that staff still has some questions for the Historical Commission, but believed this was a good starting point for a room that will be able to evolve, as the room will need to adapt as the Commission begins to receive donations from residents. She said that we are unaware at this point what citizens may want to donate, or the direction that the Commission may want to go as they develop their policy. She said that the ideas and layout of the room appear to be somewhat flexible and that the room can grow. She said one of the things the Commission discussed in May was electronics, such as computers and a television and staff needs to know how strong the interest is for these items. She stated that we do need to move forward on the room and Ms. Poplin is ready to complete final design. She requested feedback from the Commission members on what was just explained in order to move forward with Ms. Poplin. Mr. Luly stated that there was discussion regarding framing versus protecting the quilt. He stated that he would assume that any type of protection would need to come from the Commission’s budget and said that framing would likely be expensive. Ms. Farrell stated that she believes there may be some funding in the Town’s budget. Ms. Sims stated that staff would need to receive some options from Ms. Poplin on display and protection of the quilt.  Historical Commission September 14, 2017 Page 5 of 18 Mr. Gutowski stated that this is the first time he has seen the actual dimensions of the room and it is 100 square feet smaller. He stated that the room was originally 500 square feet and the Commission thought that may be too small; however, now it is only 404 square feet. Ms. Farrell stated that this is what the Commission has to work with. Mr. Morrissey stated that when Mr. Luly provided the Commission with the building/room plans when the building was under construction, Mr. Morrissey provided a room layout plan submission as the Historical Commission’s input in August of 2016. He said that the room was 24.75 feet long and 13.6 feet wide and now, the room has lost 1¾ feet in length and a few inches in width. Mr. Gutowski stated that Mr. Morrissey is the Commission’s lead on the Archive Room and has submitted a number of requests and research. Mr. Morrissey stated that the Commission requested that if the quilt was not going to be displayed elsewhere in Town Hall to have it displayed on the back wall of the Archive Room. He added that the Commission also suggested a row of file cabinets on one side of the long wall, split in the middle with a desk area that had plugs for consoles. He said it would be for access for citizens coming in and doing research. He mentioned that if there was a privacy concern, the Commission wanted that protected. He said that the Commission’s input did not include a large electronics suite, but did have more physical storage than what is currently planned. He said on the opposite wall of the filing cabinets, the Commission proposed bookshelves where books or documents/transcripts may be stored in containers. He mentioned that he and Mr. Macdonald met with some of the African American Heritage Community groups and they indicated that one researcher at UGA who is looking into the local communities had donated six to eight bankers boxes of documents on some of these communities. He said that this is the kind of material that should go into the archive room. Ms. Farrell stated that Professor Cari Goetchus was the one that did a great deal of work. She stated that they never completed their study; however, the Town does have some of the materials at Six Mile in  Historical Commission September 14, 2017 Page 6 of 18 storage. She said that staff can go through the boxes to see what may be of interest. Mr. Morrissey stated that he mentions this, because the Commission would like to have storage capacity in the Archive Room. He stated that the College of Charleston is collecting more data. He said that the original plan was to be a teaching-type room and open space for citizens to come and look at a computer screen. He said that this was never the Commission’s view of how the room should be treated. Ms. Farrell stated that staff and the designers have regrouped on this. She said that everything that was just expressed is what was discussed with the designer, Ms. Poplin. She said that one side of the room would be more displays and as the room grows and there is funding available over the years, storage can be expanded. She said that as time proceeds, the Commission and staff will learn more about what items they are able to acquire. She said that the room needs to be adaptable. She said they spoke at length with Ms. Poplin about the ability, over time, to put more of the display cases elsewhere through Town Hall. Ms. Poplin thought that with the dimensions of the room that some small display cases could be put in the center of the room and she could loan some artifacts to the Town that may be of interest to the citizens. Mr. Morrissey stated that with the option to receive three dimensional artifacts, the Commission’s plan had been that the filing cabinets would not be to the ceiling and the area above the filing cabinets could be an area where things such as pottery shards, memorabilia, etc., that they would go on that area of the wall. He said that in the center of the room, the Commission thought a plat desk for maps, plats or large documents could be stored. He said that it would be waist height and could also be used as a work space. Ms. Farrell stated that she will relay all this information to Ms. Poplin to have her put together some ideas on where this would fit best. Mr. Morrissey stated that he would like to maximize the capacity to store materials.  Historical Commission September 14, 2017 Page 7 of 18 Mr. Macdonald stated that it would be helpful to meet with Ms. Poplin and get her ideas and exchange the Commission’s ideas in order to come up with a plan to get this room started. Mr. Gutowski stated that it does not have to be the entire Commission and suggested Mr. Morrissey, Mr. Macdonald and Mr. Shortridge. Mr. Macdonald stated that in reference to the boxes from Cari Goetchus, he said in his meeting yesterday with the College of Charleston’s department head for preservation and community planning, they would be willing to assign a graduate student to help go through those materials to see how they could be integrated into information on Mount Pleasant that already exists, either at the County level or the College. He said that if the boxes are easily located he will request from Dr. Grant Gilmore to assign one of his graduate students to come and assist with the inventory. Ms. Farrell stated that she will coordinate the meeting between Ms. Sims and Mr. Luly to set up the meeting with Ms. Poplin. She stated that she appreciates Mr. Morrissey’s comments and what was heard in May of this year. She said it was discussed with Ms. Poplin, but believes that there will still be a wall that will be designed with illustrations and timelines that are more eye catching. She said that as mentioned, the room will need to be adaptable. Mr. Morrissey said that in reference to any town expenditures for artwork or graphics purporting to be of an historical nature for the archive room, that this funding ought to be allocated to furnishing the Archive room for storage of actual historical artifacts and specifically the protection and framing of the quilt. If possible under the existing contracts, the limited town funds allocated to the archive room should be re-directed to the storage and presentation of actual historic documents and artifacts, rather than to branding, signage and graphics. Ms. Farrell stated that the Commission was heard previously about not having the Archive Room for children and students and that the room is for the community as a whole and a place where citizens may come in as we acquire artifacts, papers or plats, etc. She said that there is also  Historical Commission September 14, 2017 Page 8 of 18 the need to have some things that are engaging to citizens. She appreciates the feedback from the Commission and understands that electronics are not necessarily a priority and there is more concentration on storage. She said that there could be visuals that are engaging, but not necessarily computers. Ms. Schless stated that however the quilt is protected for display, she asks that they take into consideration its exposure to sunlight. She also mentioned that the last time she looked at the Town website, the timeline that used to be prominent is missing and had found it very useful. She said that she is not sure that a timeline feature on the wall of the Archive Room will have the same level of detail, so she is hoping that this is put back up on the website. Ms. Farrell stated that she would ask Mr. Luly or Ms. Sims to follow up on this item. Ms. Schless stated that perhaps there is a way to make mention on the timeline on display, that much more information is available on the Town’s website. She said that she previously brought up the need potentially for a screen or something if the Town was going to proceed with having school groups come in to the Archive Room for outings, in order to make it more interactive and informative for them. However, if the Commission is going to manage this element in a different way, then there is no need. She said if we want the ability for residents to be able to bring their own computers in, then this should be considered in the design. She also asked what the access policy will be for the Archive room. Ms. Farrell stated that when the discussion takes place with the three Commission members and staff, as well as Ms. Poplin, this can be discussed. She said that Ms. Poplin will have a lot of insight, having been a Historical Commission member previously, as well as ideas to manage this. Mr. Gutowski asked if there were two or four ferry doors.  Historical Commission September 14, 2017 Page 9 of 18 Mr. Macdonald stated that they will have to be restored and does not know the cost. He said they are being stored outside and not in good condition. Ms. Farrell stated that from discussions, height-wise the ferry doors will fit. Mr. Luly mentioned that the summer intern, Kate Gallotta took pictures and measured the doors and provided the dimensions. Ms. Farrell stated that Ms. Edens, the owner of the ferry doors, is considering giving two of the four ferry doors to the Town of Mount Pleasant and two to the Town of Sullivan’s Island. She said that she would begin looking at the calendar to set the meeting up. Mr. Morrissey stated that after the August meeting, he reached out to the Town’s Legal Department and said that Legal did call him back. He said that Ms. Copeland began collecting from the City of Charleston’s Library Society and other sources, information regarding collection of artifacts. He stated that it would be good to have a Town policy on acceptance of items that applies throughout the Town. He said it was his understanding that Ms. Copeland would create the template for both loaned and gifted items and the Commission would adopt it and have an interior by-law for criteria on acceptance of items. Ms. Farrell stated that she would discuss this further with Legal. She stated that the Commission would need to discuss what they deem appropriate to have in the Archive Room. Mr. Gutowski stated that he would like to ensure that the information that is put up on the wall displays is fact-checked by the Commission. He stated that he noticed some inaccuracies in the main lobby on some of the information on display. Ms. Farrell stated that staff is following up on this. Mr. Luly asked if Mr. Gutowski would indicate where the errors are located.  Historical Commission September 14, 2017 Page 10 of 18 Ms. Schless asked if Ms. Royall would be willing to fact check the information, as the Town historian. Ms. Royall said that she would certainly try to do so. Mr. Luly stated that Ms. Poplin’s research for the display boards in the Town Hall lobby came from the Town’s historical information on the website. Mr. Morrissey stated that if there is an error on the website, it can easily be corrected; however, the printed information is a significant investment, or leave the inaccuracy until the next budget becomes available. He stated that there were previous discussions that if technology is an issue, to have a touch screen available in the main lobby that only displays the historical App and the Revolutionary / Civil War maps and the Timeline and make that be the eye catching piece. Ms. Farrell thanked Commission members for their time and said that the meetings would be scheduled shortly. Mr. Luly stated that in reference to the medallion, the purchase order is being prepared. He said that he has also provided Mr. Gutowski with the Claflin paperwork for Black History Month 2018 that was prepared by the Town. Mr. Gutowski stated that he would like for Mr. Brown to submit the paperwork. Mr. Brown stated that he would send it to Claflin via email. Mr. Luly asked Mr. Brown to let him know if there are any questions or issues regarding this process. He apologized for the delay in getting this accomplished. Mr. Luly said that the WWII marker was mentioned at the last meeting and said that Mr. Robertson is looking into it. Mr. Gutowski asked Mr. Brown if he knew where this marker was located. Mr. Brown said that it was interesting when he read this in the minutes, because it was at his church, Friendship AME Church, because they have  Historical Commission September 14, 2017 Page 11 of 18 a cornerstone with all of the African Americans who were involved in WWII. He said some were members of the church and some were not. He said that they were from the African American Community in the Old Village. He said that he would like for the African Americans to also be involved, as they have that information. He said that on the right side as you come up the steps of the church, at the top, there is a flower pot and beneath the pot are the names of the gentlemen who served in WWII. Mr. Luly stated that Mr. Robertson is doing the research and the marker may be well hidden. Mr. Gutowski asked if there has been any question regarding the Confederate marker, with all that is going on in the country. Mr. Luly said that he has not heard anything. He added that there are still some outstanding items and will update the budget and recirculate to Commission members. He said that the summer intern, Ms. Gallotta, was reviewing having the Town’s old minute books refurbished and said that they requested pricing options. He said that Mr. Robertson’s idea was to have them all done at once and request Administration do a cost share, since the minute books are technically kept by the Executive Offices. He said that he was denied the request. He said that the Library Society did prioritize based on condition and cost. Mr. Macdonald asked if these were the Town Council minute books. Mr. Luly responded in the affirmative. Mr. Macdonald asked why Town Council does not want to participate in the preservation of its own minute books. Mr. Luly stated that senior staff members that staff Town Council did not wish to allocate a budget for this request. Ms. Schless asked if the Commission could make the request to Town Council directly. Mr. Luly stated that he would first need to discuss with Assistant Town Administrator, Ms. Farrell.  Historical Commission September 14, 2017 Page 12 of 18 Ms. Schless asked if it would be acceptable if she attended the Town Council meeting as a private citizen to make the request. Mr. Luly stated that any Town resident is allowed to address Town Council at their monthly meetings. Mr. Macdonald asked if there were any additional nominations for the Cresco Award. Mr. Luly stated that there is currently one nomination. He said that the preparation of the medallion should not take very long. IV. Committee Reports Mr. Harrell stated that he did not have a Committee update. ACTION PLAN Ms. Schless stated that she will update the action plan for the Commission based on the last two sets of minutes that were approved earlier in this meeting. She stated that she will provide this at the October meeting. QUICK FACT FRIDAY Ms. Schless stated that they are going well. She said that the Town was unable to release last Friday’s QFF due to the storm. She said that Mr. Luly will release the QFF that was not released, this Friday and she also has some additional QFF’s from Mr. Shortridge that she will be finalizing for release this month. She said next month (October), Mr. Harrell will be covering natural disasters. She said that Ms. Gallotta did some social media research and said that other than the website, there was more readership of the QFFs through social media. She also asked about the new Historical Commission logo that was approved, so that the Commission may begin using it. EDUCATION Mr. Macdonald stated that he and Mr. Morrissey met with representatives of the African American Historical Settlement group and representatives from the College of Charleston. He said that they had  Historical Commission September 14, 2017 Page 13 of 18 positive discussions, exploring ways how this Commission may collaborate with and support the work of the settlement group and engage the College of Charleston in that effort. He said that they are still exploring with the College of Charleston’s Program of Historic Preservation office, for possible assistance. He said that they will continue discussions over the next month and hopefully have another meeting prior to the next Commission meeting to report on the progress. He said that there was a question of the Sweetgrass Basket Overlay District and how that district was established, as well as on how the Commission would be able to follow through with its request to the Mayor of Mount Pleasant, that a moratorium be placed on zoning variances that impact the overlay district. He stated that the Commission has not received a response from the Mayor or the Planning Commission in reference to this, which he personally finds very disappointing. He said that the good news is that this group is determined to take action to have the Town consider its historical assets and take practical steps to protect the cultural and physical heritage of Mount Pleasant. He said that he is very hopeful that if the Commission is unable to receive a response from the Mayor, that the Settlement group will proceed through public advocacy. He stated that they will likely be more effective in receiving a response from the Mayor or the Planning Commission on a subject that is a serious challenge to this Town. Mr. Morrissey stated that it was a productive meeting to have different individuals looking at the same issue and there is a benefit by coordinating with them. He stated that this Commission’s stated goal is to protect the history of the Town and these are other organizations that are also doing so. He said that some of their footprint extends far beyond the Town, but since we overlap, the Commission should coordinate and support them with what they are attempting to accomplish in Lowcountry culture. Mr. Macdonald stated that it was telling that the representatives of the African American Historic Settlement Commission reported that a member of Town Council asked, “What is there to preserve”, which  Historical Commission September 14, 2017 Page 14 of 18 indicates a total lack of understanding by at least one member of Town Council about their obligation to this community to protect its cultural, historical assets. He said that there is a lot of work that needs to be done and the Historical Commission can assist the people of Mount Pleasant and the elected officials to better understand as to what is at stake here. He said that he hopes to be able to report on progress at the next Commission meeting. COMMUNICATIONS Mr. Kelley stated that he is working on three items at this time. (1) He is looking at different ways to promote the Cresco award. He said that he is looking at advertising or social media to get a great participation. He said that he would like to get it up on the Town’s website. (2) He asked for a schedule of events for Black History Month in order to promote this event, whether it be through social media or in the newspaper. (3) He said that he understands that the incorporation of the Town is December 20, 1837 and he would like to use this date to have the newspaper interview the Town Historian, Mary Julia Royall. Mr. Macdonald stated that this is why the Cresco Award is given in December. Mr. Kelley stated that this would all tie together with the award, Ms. Royall’s interview and also preview of Black History Month and some recognition for the Historical Commission. He stated that he will also review the QFF distribution, as he understands that the majority of the readers are Town employees. He said that the logo was voted on and approved at a previous Commission meeting and he would like for the Commission to begin utilizing the new logo. He said that in reference to the Archive Room, there was discussion regarding policies and procedures on someone gifting an item or loaning an item, but wanted to know if there would be some type of acknowledgement given to those who loan or gift items to the Town. He asked if it would be in the form of a letter thanking them, or a small plaque next to the artifact or item on display. He said that he would like to begin some type of discussion on this.  Historical Commission September 14, 2017 Page 15 of 18 Mr. Morrissey said he did have discussion with the Legal department and anticipated that when someone gifted an item that they may expect some documentation of monetary value for tax purposes. He said that legal was working on this. Mr. Kelley stated that he believes citizens would appreciate a nice thank you letter from the Town. Mr. Macdonald stated that as the receiving institution, the Town would not be able to place a monetary value on an item. He said that an independent appraisal would be required for tax purposes. Mr. Luly said that this is an item he believes can be achieved on the new Historical Commission letterhead. Ms. Schless stated that since the Commission does have a new logo that letterhead should be ordered for all their Communications. ARCHIVES Mr. Morrissey stated that archives have been discussed; however, to follow up on the Library Society, there was a motion and a second to allow in the budget this year, one volume and left it in the August minutes to identify that volume and this will be the one to be completed. Mr. Luly stated that he has the email where the Library Society (Cari Harding), suggested first looking at the 1913-1931 and 1948 to 1961 volumes. He said that he did not bring the breakdown of costs. Mr. Morrissey stated that in reference to Mr. Jenkins, he had hoped to have a letter, but he does not have the draft ready. He said he would propose that the Commission vote to recommend, per the Police Chief’s endorsement, to name the substation in the Old Village after Mr. Jenkins. He said that he will draft a letter stating this, and that the Historical Commission has taken a vote and recommends that the substation be named in his honor, attaching all the research that Ms. Kate Gallotta completed which were documented in the Town minutes. He stated that he intends to put a statement in the letter listing Mr. Jenkins’ other memorials within the Town, stating that this is not a  Historical Commission September 14, 2017 Page 16 of 18 request for an additional marker or plaque, but simply the naming of the substation. Mr. Morrissey made a motion that the Historical Commission endorse their recommendation to the Town, forwarding the Police Chief’s recommendation, that the substation in the Old Village be named for Mr. Jenkins; seconded by Mr. Macdonald. All present voted in favor. Mr. Morrissey asked if the check has been sent to the Caroliniana Library for the Abby Monroe papers. Mr. Luly stated that he would follow up on this. Mr. Morrissey stated that the bill was received prior to the August meeting and they indicated that once payment is received, they would begin scanning the information and provide a digitized product for the Archives as well as putting them online. OFF-SITE MEETINGS Mr. Gutowski asked Mr. Brown if he has had an opportunity to speak with the Moultrie Middle School principal in order to have a future Commission meeting there. He stated that he would like to do the November meeting at Moultrie Middle School. He said that Cario Middle School has already asked the Commission back for a February meeting. Mr. Luly asked if the goal was to have meetings at all three middle schools each year. Mr. Gutowski said that he would like to do the November meeting at Moultrie, the February meeting at Cario and a fall meeting at Laing and then Moultrie again. BLACK HISTORY MONTH (BHM) Mr. Gutowski said in reference to BHM, he asked if they could meet after this meeting to finalize the schedule in order to have Mr. Kelley begin advertising and promoting. Mr. Brown stated that he is not able to finalize things, because he is still working with some of the generals to attend.  Historical Commission September 14, 2017 Page 17 of 18 Mr. Gutowski stated that the names do not have to be finalized, just the event. Mr. Brown stated that he would prefer to have the discussions next month. He does not want to publicize anything until it is finalized. V. General Discussion – Items of Interest Mr. Brown stated that on Thursday, September 28th from 7 pm to 8 pm, at Friendship AME Church, Commission members will have the opportunity to listen to Mayor Page and Will Haynie. He said they will be asked a number of questions. He said that Commission members are also invited on Wednesday, October 4th at 7:00 p.m., to Friendship AME Church to listen to the nine candidates and one incumbent running for four seats. Mr. Gutowski stated that he would encourage Commission members to attend. Mr. Brown stated that he has not seen very many forums scheduled. Mr. Kelley asked if the forums would be streamed live. Mr. Brown stated that the information will go out next week and is in conjunction with the South Carolina Coalition for Voter Participation. He said there are offices in Charleston, Berkeley, Dorchester and Georgetown counties. Mr. Kelley stated that he is not sure if he will be able to attend, but would like to be able to watch it. Mr. Morrissey stated that he found the document that Mr. Luly distributed at the August meeting that provided the prices per volume to have the Town Council minutes restored. He stated that he would like to get this process moving forward. He stated that there are options for the 1913 to 1933 volume which is the item that Mr. Luly identified as having a mold threat. He stated that the three options are $830, $655 and $430. He stated that the $430 option will have mold remediates on the front board and it is put in a clam shell box with waterproof archival box. He stated that all the options will receive  Historical Commission September 14, 2017 Page 18 of 18 waterproof archival boxes and the $830 option will receive new binding, leather book cloth and the $655 option fills in losses on the boards and creates a new spine. Mr. Macdonald stated that if it is going to be done, it should be done right. He suggested the $830 option. Mr. Morrissey moved for this year’s funding for restoration of the Town Council minutes, to do the 1913 to 1933 volume and use option #1 in the amount of $830 per the Charleston Library Society’s memorandum of treatment proposals; seconded by Mr. Kelley. All present voted in favor. Ms. Schless stated that this sets a precedent for all future work, which should be consistent with this. Mr. Morrissey stated moving forward, the Commission’s options would be to look at new leather and book cloth in addition to the archival box. Ms. Schless asked if anyone on the Commission was selected for serving on the Comprehensive Plan Committee. Mr. Gutowski stated that the Commission will have representation; however, it will not have any voting rights. VI. Adjourn Mr. Morrissey moved to adjourn; seconded by Mr. Kelley. All present voted in favor. There being no further business, meeting adjourned at 9:11 a.m. Respectfully submitted, Barbara Ashe September 14, 2017