Board of Estimate & Contract

BOARD OF ESTIMATE & CONTRACT AGENDA TUSDAY, JUNE 1, 2021 9:30 AM VIRTUAL ONLY PUBLIC ACCESS VIA FACEBOOK.COM/MOUNTVERNONNY RESOLUTIONS APPROVING ORDINANCES 1. Autliorizing the Office of tlie City Clerk to enter into a contract witli Granicus Corporation to purcliase Legislation Management Software. 2. Autlioiizing the Youtli Bureau to accept fees for the Safe Haven Summer Program. 3. Authorizing tl'ie Mayor to enter into an agreement witli the Youth Community 011treaCh Program (YCOP). (Mt. Veiiion Youtli Bureau STRONG Program-$25,000.00) 4. Amending Ordinance No. 12, adopted September 9, 2020, entitled "AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH FOUR POINTO ST ANDARD DBA KOOL NERD." 5. Authoiizing tlie Mayor to enter into an agreement for a maintenance contract witli IIlteraCtlon InSlglli Corporation. (Police Depaitinent-90 Recording System) zS:".,=a;-=""!i!7'l!7- JUN 0 1 202f RESOLVED, tliat an ordinance adopted by tlie City Council on May 26, 2021 and signed by tlie Mayor on May 27, 2021, autliorizing tlie Office of tlie City Clerk to enter into a contract witli Granicus Corporation to purcliase Legislation Management Software. APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT %tsta44unse, APPROVED Dept. Clerk MAY 2 6 2021 AN ORDINANCE AUTHORIZING THE OFFICE OF THE CITY CLERI( TO ENTER INTO A CONTRACT WITH GRANICUS CORPORATION TO PURCHASE LEGISLATION MANAGEMENT SOFTW ARE. WHEREAS, by letter dated May 25, 2021, the City Clerk has requested legislation authorizing permission to enter into a contract with Granicus Corporation to purchase Legislation Management Software to be utilized by the City Council and the Board of Estimate & Contract; and WHEREAS, the Office of tl'ie City Clerk supports tlie legislative process of both the City Council and Board of Estimate & Contract. The current process, of both bodies is completely paper driven and reqriires additional labor horirs to digitalize and preserve the paper-based legislation after adoption; and WHEREAS, the Office of the City Clerk has reviewed proposals submitted by a number of qualified software vendors and recommends Granicus Corporation to provide the necessary three (3) products as follows: * Peak Agenda Management * Board & Commissions * Government Transparency Suite; and WF-IEREAS, the aforesaid contract will be a total cost of $31,836.00, wbich includes $24,636.00 for year one (1) software licensing and $7,200.00 for a one- time initial set up cost; NOW, THEREFORE, Tlie City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. The Office of the City Clerk is hereby authorized to enter into a contract with Granicus Corporation to purchase Legislation Management Software to be utilized by the City Council and the Board of Estimate & Contract. Section 2. Funds for the aforesaid not to exceed $31,836.00 are available in Budget Code A1010.405 (Contracted Outside Service), Office of the City Clerk 2021 Budget. Section 3. This ordinance shall take effect upon its approval by the Board of Estimate and Contract. Councilpersori APPROVED AS TO FORM IS OBDI ANCE (Z&a!i o City Clerk E o APPROVED Dept. Mayor JUN0 1 2027 RESOLVED, tliat an ordinance adopted by tlie City Council on Mac 26, 2021 alld Siglled by the Ma70r On Mac 27, 2021, autllOriZillg tlle YOutll Bureau to accept fees for tlie Safe Haven Summer Program. APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT A\"a&eJ@t'j CN -5 a) ;2)a APPROVED (i)a:l o Dept. Clerk MAY 2 6 2021 AN ORDINANCE AUTHORIZING THE YOUTH BUREAU TO ACCEPT FEES FOR THE SAFE HAVEN SUMMER PROGRAM. WHEREAS, by letter dated May 17, 2021, tlie Deprity Director of tlie Youtli Bureau lias requested legislation autliorizing said department to accept registration fees of $350.00 per participant for tlie Safe Haven Summer Progi-am; and WHEREAS, tlie aforesaid program will be for 50 youtli between tlie ages of 6 to 12, commencing July 6, 2021 and endixig August 13, 2021; and WHEREAS, the aforesaid agreement is part of an award accepted by tlie Mount Venion Yoritli Bureau tl'u'ougli legislation dated Marcli 24, 2021, in tlie amount of $141,358.00 from the Westcliester County Youtli Bureau for tlie Safe Haven and Step Up Programs from tlie period of Apiil 1, 2021 to Marcli 31, 2022; NOW, THEREFORE, The City of Mount Veriion, in City Council convened, does liereby ordain and enact: Section 1. Tlie Youtli Bureau is liereby autliorized to accept registration fees of $350.00 per participant. Section 2. Tlie aforesaid funds will be deposited into Revemae Code A2001.7, Yoyitli Bureari 2021 Budget. Section 3. Tliis ordinance sliall take effect upon its approval by tl"ie Board of Estimate and Contract. APPROVED AS TO FORM (N a) "O ,LA.ss-lstWantcorratlonCOunse, -O 'EL m = 11 H Q) p APPROVED C (q 0- gl v 77'ypn:> APPROVED Dept. CiaO Mayor l JUN 0 1 2027 3 RESOLVED, tliat an ordinance adopted by the City Council on May 26, 2021 and signed by tlie Mayor on May 27, 2021, autlioiizing the Mayor.to enter into an agreement witli tlie Youtli Community Outreacl'i Program (YCOP). APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT (,/Las'sisita6Asei (N - a) 0o ., C APPROVED Dept. 3 o Clerk WAY 2 6 2021 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH THE YOUTH COMMUNITY OUTREACH PROGRAM (YCOP). WHEREAS, by letter dated May 17, 2021, tlie Deputy Director of tlie Yoritli Bureau has requested legislation aritlioiizing tlie Mayor to enter into an agreement with tlie Yoritli Comnuuiity Outreacli Program (YCOP) in tlie an"iorint of $25,000.00 for tlie Mount Vemon Youtli Bureari's STRONG Program for tlie contract period of Marc]i 1, 2021 to June 23, 2021; and WHEREAS, tlie Yoritli Commrinity Outreacli Program (YCOP) will provide services to elen'ientaiy and middle scliool students tlu-ougli structures education assistance; creative enricl'iment activities; recreational oppoitunities and STEAM activities; and WHEREAS, tlie aforesaid agreement is part of an agreement witli New York State Education Depaitmentto administertlie 21s' Century Community Leai7';iing Centers Program accepted by tlie City tl'u-origli legislation dated June 28, 2017 in tlie amormt of $1,120,000.00 anmially fi-om July 1, 2017 to hme 30, 2022; NOW, THEREFORE, Tlie City of Mount Vei-non, in City Cormcil convened, does liereby ordain and enact: Section 1. Tl'ie Mayor is liereby aritliorized to enter into an agreement witli tlie Yoritli Comn'irinity Outreacli Program (YCOP) in tlie amorint of $25,000.00 for tlie Mount Vernon Yoritli Bureau's STRONG Program for tlie contract period of Marcli 1, 2021 to June 23, 2021. Section 2. Tlie aforesaid funds in an amount not to exceed $25,000.00 are to be accorinted for in Budget Code A7316.405, Youtli Bureau 2021 Budget. Tlie CFDA# is 84.287. Section 3. Tliis ordinance sliall take effect ripon its approval by. tlie Board of Estimate and Contract. t\A 0 Councilperson APPROVED AS TO FORM N CE Assistant Co(;Joration Counsel Oa) Cit'v Clerk 0 F (T) APPROVED C !". O- t'o APPROVED a) -!Z e Dept. 01(0 0 LL (3) Mayor JUN 0 1 2027 RESOLVED, tliat an ordinance adopted by the City Council on May 26, 2021 and signed by tlie Mayor on May 27, 2021, amending Ordinance No. 12, adopted September 9, 2020, entitled "AN ORDINANCE AUTHORZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH FOUR POINTSO ST ANDARD DBA KOOL NERD." APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE ,,/!,,,,- &,17 AND CONTRACT kiJ(; C7 Assistant co5pffiation Counsel APPROVED o Dept. .//'-'ja7 /Q / l ,/,.,=- //.,( -r(,!':J'/<,/d 72 / "-" a ,%" 'a' Cf /" Clerk MAY2 6 2021 AN ORDINANCE AMENDING ORDINANCE N0. 12, ADOPTED SEPTEMBER 9, 2020, ENTITLED "AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH FO'[JR POn"JTO STANDARD dba KOOL NERD." Tlie City of Morint Ven'ion, in City Corincil convened, does liereby ordain and enact: Section 1. The first decretal paragrapl'i and Section 1 of Ordinance No. 12, adopted September 9, 2020, entitled "AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH FO{)R POINTO STANDARD dba KOOL NERD" is liereby an'iended as follows: WHEREAS, by letter dated September 2, 2020, tlie Deputy Director of tlie Yoritli Bureau lias requested legislation autlioiizing the Mayor to enter into an agreement witli Forir PointO Standard dba Kool Nerd in the amount of $22,000.00 for tlie Mount Vernon Youth Bureari's Mount Vernon STRONG Program for tlie contract period July 6, 2021 to August 20, 2021 iOctober I, 2020 to December 18, 2020] to implement Career and Entrepreneursliip Awareness Modules, introducing students to career options and the "soft skills" needed in tlie workforce twice a week; and WHEREAS, tlie aforesaid agreement is part of an award accepted by tlie City tl'u-ougli legislation dated June 28, 2017 in tlie amount of $1,120,000.00 from tlie New York State Education Depaitment to administer tlie 21a" Centuiy Community Leaming Centers Program; and WHEREAS, Four PointO Standard dba Kool Nerd is a career readiness company tliat prepares students for tlie workforce and creates a pipeline of diverse employees ready for employment by ritilizing tecluiology, orir career-exposure curricuhun and our partnersliip witl'i employers; NOW, THEREFORE, Tlie City of Mount Veriion, in City Council convened, does liereby ordain and enact: Section 1. Tlie Mayor is liereby autliorized to enter into an agreement witli Four PointO Standard dba Kool Nerd in tlie amount of $22,000.00 for tlie Morint Vernon Youtli Bureau's Mount Vernon STRONG Program for the contract period July 6, 2021 to August 20, 2021 JOctober 1, 2020 to December 18, 2020] to implement Career and Entrepreneursliip Awareness Modules, introducing students to career options and tlie "soft skills" needed in the workforce twice a week. Section 2. Tlie aforesaid funds in an amount not to exceed $22,000.00 are to be accounted in Budget Code A7316.405 (contracted expenses). Tlie CFDA# is 84.287. Section 3. This ordinance sliall take effect upon its approval by tlie Board of Estimate and Contract. New Matter Underlined Deleted Matter in Brackets [ ] a'Couricilperson APPROVED AS TO FORM RpQQCE BYICIT// %UN esiaent C7 C onCounsel Assistant o C: o t/) CL City Clerk E o APPROVED Dept. Mayor Vote recorded on 6/1/2021 as follows: Griffith: Yea Reynolds: Yea Patterson-Howard Yea Resolution Adopted 3-0 o m o m ffll o o o 0 o o o z m o MAY2 6 2021 AN ORDII%JANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT FOR A MAINTENANCE CONTRACT WITH INTERACTION INSIGHT CORPORATION. WHEREAS, by letter dated May 17, 2021, tlie Commissioner of tlie Department of Public Safety lias requested legislation autliorizing tlie Mayor to enter into an agreement for a maintenance contract witli Interaction Insiglit Corporation at the annual cost of $7,032.00; and WHEREAS, Interaction Insiglit Corporation is responsible for providing a 911 recording system to tlie Department of Public Safety fi-om April 1, 2021 t]irougli Marcli 31, 2022; NOW, THEREFORE, The City of Mount Veriion, in City Council convened, does liereby ordairi and enact: Section 1. Tlie Mayor is liereby autl'iorized to enter into an agreement for a maintenance contract witli Interaction Insiglit Corporation at tlie annual cosi of $7,032.00. Section 2. Cost for tlie aforesaid in an amount not to exceed $7,032.a0 is available in Budget Code A3120.414 (Repairs to Plant & Equipment), Police Department 2021 Budget. Section 3. Tliis ordinance sliall take effect ripon its approval by the Board of Estimate & Contract. Councilperson APPROVED AS TO FORM limp CE (/ LtzA$ Assistant %orationCounsel o c o C/) 0 City Clerk APPROVED Dept. Mayor