Board of Estimate & Contract

AGENDA TUESDAY. SEPTEMBER 14. 2021 MAYOR'S CONFERENCE ROOM - CITY HALL jr ' I .1i $ il,, I*i.. = .r MOUNT VERNON, NEW YORK (/,,l/ VIA FACEBOOK.COM/MOUNTVERNONNY ,., RESOLUTIONS APPROVING ORDINANCES 1. Granting permission to the Chief of Staff to attend the 2021 NYCOM Fall Training School in Saratoga Springs, NY from September 20-24, 2021. 2. Requesting permission to add the position of "Business Systems Analyst" within the Board of Water Supply. 3. Authorizing the Mayor to enter into an agreement with Interactive Health, LLC. ($50,000.00) 4. Authorizing the Mayor to enter into an agreement with Computer Adventures for the Mount Vernon Youth Bureau's Mount Vernon STRONG Program. ($5,000.00) 5. Authorizing the Mayor to enter into an agreement with Four PointO Standard dba Kool Nerd. ($9,000.00) 6. Authorizing the Mayor to enter into an agreement with the Youth Community Outreach Program (YCOP). ($20,000.00) 7. Amending Ordinance No. 37, adopted August 11, 2021, entitled "AN ORDINANCE AUTHORIZING THE TRANSFER OF FUNDS WITHIN THE DEPARTMENT OF ASSESSMENT." 8. Authorizing and directing the Comptroller to issue a corrected tax bill and refund to JosephHoulihan. $669.98(City2020/2021),$254.37(County2020/2021),and$l,519.19(School2020/2021) SEPi 4 202? RESOLVED, that an ordinance adopted by the City Council on September 8, 2021, and signed by the Mayor on September 9, 2021, granting permission to the Chief of Staff to attend the 2021 NYCOM Fall Training School in Saratoga Springs, NY from September 20-24, 2021, through Appropriation Code A1210.404 (Miscellaneous), be and the same is hereby approved. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT cri cri o APPROVED o Dept. ... #A,lClerk' SEP 8 202! A.N ORDINANCE GRANTING PERMISSION TO THE CHIEF OF STAFF TO ATTEND THE 2021 NYCOM FALL TRAINING SCHOOL IN SARATOGA SPRINGS, NY FROM SEPTEMBER 20-24, 2021. WHEREAS, by Ietter dated August 23, 2021, the Chief of Staff has requested permission to attend the 2021 'NYCOM Fall Training School held in Saratoga Springs, NY from September 20-24, 202I; and 'u7HEREAS, the conference fee is $255 per person, plus hotel fee and grou"nd transportation. The host hotel fees are $319/per night, including meals; NOW, THEREFORE, The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1, Permission is hereby granted to the Chief of Staff to attend the 2021 'NYCOM FalI Training School heId in Saratoga Springs, NY from September 20- 24, 2021. Section2. Thecostofattendingthetrainingisnottoexceed$1,700.00'and will be provided through Appropriation Code A1210.404 (MiscelIaneous). Section 3. Reimbursement for additional travel expenses, meals, incidentals, and miscellaneous expenses is further authorized upon presentznent of receipts. Section 4. This ordinance shaIl take effect upon its approval by the Board of Estimate and Contract- Councilperson APPROVED AS TO FORM 4rqis ppirysc As-slstan oration Counsel c o o City Clerk o o o o APPROVED Dept.  RESOLVED, that an ordinance adopted by the City Council on September 8, SEP i %2021 2021, and signed by the Mayor on September 9, 2021, requesting permission to 4dd the 2# position of "Business Systems Analyst" within the Board of Water Supply, in the Board of Water Supply 2021 Budget, be and the same is hereby approved. APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT Xa"ssi4ounsei cri o APPROVED ,p Dept.  AUG ! j 2021 iHELD AN ORDIINANCE P,EQUESTING PERMISSION TO An)D THE POSITION OF "BUSINESS SYSTEMS ANAL\ST" WITHIN THE BOARD OF WATER SUPPLY. by letter dated Jily 21, 2021, the Commissioner of the Board of SEP 8 202! WHEREAS, Water Supply has requested legislation be enacted to add the position of "Business Systems Analyst'= with an annuaI salary of $92,363-20; NOW, THEREFORE, The City of Mount Vernon, in City CounciI convened, does hereby ordain,and enact: Section 1. The Board of Watcr Supply is hereby authorized to add the position of "Business Systems Analyst" with an annual salary of $92,363.20, Section 2. Funds to pa5y for this position are available in the Board of Water Supply 202i Budget. Section 3. This ordinance shall take effect upon its approval by the Board of Estimate and Contract. Councilperson E APPROVED AS TO FOFiM TED,BY C NC'?L J V Counsel :1s6mEo:!taation cri o o APPROVED Dept. 'Aayor SEP 1 4 2021 RESOLVED, that an ordinance adopted by t.he City Council on September 8, 2021, and signed by the Mayor on September 9, 2021, authorizing the Mayor to enter 3 into an agreement with Interactive Health, LLC. available in Budget Code A7316.405, be and the same is hereby approved. APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT !"'s"'sis!nsei o APPROVED Dept. /' Clerk 3 SEP 8 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEA € NT WITH INTERACTIVE HEALTH, LLC. WHEREAS, by letter dated July 29, 2021, the Deputy Director for the Mount Vernon Youth Bureau is requesting legislation authorizing the Mayor to enter into an agreement with Interactive Health, LLC. in the amount of $50,000.00 to evaluate 700 students and their parents through the Mount Vemon Youth Bureauos Mount Vernon S.T.R.O.N.G. Program (Students Taking Responsibility and Ownership Now and Graduating) for the contract period of July 1, 2021 through June 30, 2022; and WHEREAS, an ordinance dated June 28, 2 €)I7, the City Council authorized the Mayor to enter into an agreement and accept a grant with the 'New \ork State Education Department/21St Century Community Learning Center in the amount of $1J20,000.00 annuaIly from 2017 - 2022; and WHEREAS, the Mount Vernon Youth Bureau will subcontract with Interactive Health, LLC. to perform mandated evaluations with the MV S-T.R-O.N.G. Program. The alIowance for evaluation has been justified within the grant and has been approved by New York State Department of Education; and WHEREAS, Interactive Health, LLC. will provide an outside data-based view of the 21st CCLC Program by looking at how the program is iniplemented and structured and by providing the following: 1. Attend monthly partner meetings 2. Make optimal use of the NYSAN Quality Assessment tool 3. Directly observe alI aspects of the program at the four sites 4. Develop, administer and analyze the Short-term Student Outcome Survey 5. Develop, administer and anaIyze a common parent workshop evaluation form 6. DeveIop a protocol for students focus groups and oversee these groups as requested by the partnership 7. Develop and analyze a partnership survey to be administered annually 8. Develop tools to collect and quantify supplemental data to be used by the Bureau Technical Assistance 9. Work collaboratively with the program staff and subcontactors 10. Attend annual conferences he'd by the N\S Education Department 11. Supervise the on-site evaluation for Amani, Mount Vernon High School, Benjarnin and Graham Middle Schools and Columbus and Graham Elementary Schools 12- ASSiSt the Mount Vernon Youth Bureau in collecting and analyzing datafor sustainability efforts; and WHEREAS, the aforesaid Service should not excebd cost of the Sustainability $50,000.00. The aIlocation of fuitds sbouIdbe madeavaiIablein BudgetCode A73I6.405; NOW, THEREFORE, The City of Mount Vernon, in City Council convened, does hereby ordainand enact: Section 1. The Mayor is hereby authorized to enter into an agreement with Ii'iteractive Health, LLC in the ainount of $50,000.00 for thecontract periodof JulyI, 2021 'bough June 30, 2022. 8' SEP 8 2021 Section 2. The aforesaid cost of the Sustainability Service should not exceed $50,000.00. The allocation of funds should be made available in Budget Code A7316.405, Section 3. This ordinance snall take effect upon its approval by the Board of Estimate and Contract. Councilpyson APPROVED AS TO FORM o o cri APPR APPROVED Dept, Ma70r Q SEP 1 %2021 RESOLVED, that an ordinance adopted by the City Council on September 8, 2021, and signed by the Mayor on September 9, 2021, authorizing the Mayor to enter into an agreement with Computer Adventures for the Mount Vernon Youth Bureau's Mount Vernon STRONG Program available in Budget Code A7316.405, be and the same is hereby approved. APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT Assistant Co oration Counsel cri o APPROVED c Dept. o J Clerk o CQ a) (f SEP 8 202j AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH COMPUTER ADVENTURES FOR THE MOUNT VERNON YOUTH BUREAU'S MOUNT VERNON STRONG PROGRAM. WHEREAS, by letter dated August 30, 2021, the Deputy Director of tb:e Youth Bureau :has requested Iegislation autho:tizing the Mayor to enter into an agreement with Computer Adventures in the amount of $5,000-00 for the Mowt VernonYouthBureau's STRONGProgramforthecontractperiodofOctober4,2021 through March 3i, 2021 to provide 20 weekly works'hops; and WHEREAS, the aforesaid agreement is part of an agreennent with New York State Education Depaitment to administer the 21sf Century Comrriuity Learning Centers Program accepted by the City through legislation dated June 28, 2017 in the amount of $1,120,000.00 annually from Julyl, 2017 to June 30, 2022; and WHEREAS, Computer Adventures will offer weekly Junior Robotics axi.Nor Robotics Engineering sessions at two locations, Columbus Elementary School and Mt. Vernon High School. The program will serve 20 participants per workshop and equipi'nent will be included. Junior Robotics will provide the opportunity for the participants to get an introduction to robotics. They will build and program dancing birds, drumming monkeys, hungty alligators, roaring iions and more. Students leam to build models, attach sensors and motors, and use a computer to program the model's actions and behaviors. Participants in the engineering workshops will leann how to build and program LEGO Mindstorms robots; NOW, THEREFORE, The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. The Mayor is hereby authorized to enter into an agreement with Computer Adventures in the amount of $5,000.00 for the Mount Vernon You$ Bureau's STRONG Program for the contract period of October 4, 2021 through March 31, 2021 to provide 20 weekly workshops. Section 2. The aforesaid funds in an amount not to exceed $5,000-00 me to be accounted for in Budget Code A73l6.405 (contracted expenses), Youth Bureau 2021 Budget- The CFDA# is 84.287. Section 3. This ordinance sl-iall take effect upon its approval by the Board of Esate and Contract. APPROVED AS TO FORM % Mi/ o cty6ert APPROVED APPROVED Dept. BY, Mayor SEP i % 2021 5 RESOLVED, that an ordinance adopted by the City Council on September 8, 2021, and signed by the Mayor on September 9, 2021, authorizing the Mayor to enter into an agreement with Four PointO Standard dba Kool Nerd available in Budget Code A7316.405, be and the same is hereby approved. APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT 7AAGst!nse. APPROVED o Dept. .(IL."7>':a'/'a4'a:,."tl7'a-;to""'aa/l,"':/' Clerk 5 SEP 8 2027 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH FOUR POINTO STANDARD dba KOOL NERD. WHEREAS, by letter dated August 30, 2021, the Deputy Director of the Youth Bureau has requested iegislation authorizing the Mayor to enter into an agreement with Four PointO Standard dba Kool Nerd in the amoutit of $9,000.00 for the Mount V'emon Youth Bureau's Mount Vernon STRONG Program to meet two (2) days a week from October 4, 2021 through Deceinber 17, 2021 to imple:tnent Career and Entreprenaeurship Awareness Modules, introducing students to career options and the G'soft skills)) needed in the workforce; and WHEREAS, Four PoiiitO Standard dba Kool Nerd is a career readiness company that prepares students forthe workforce and creates a pipeline of diverse employees ready for employment by utilizing technology, our career-exposure curriculum and our partiiership with employers. Four PointO Standard (Kool Nerd) has developed a number of workforce cuiculums for Middle School students to increase their awareness and readii'xess of in-demand industries and jobs. The goal of this workforce skills program is to prepare students for entry Ievel jobs; and WHEREAS, the aforesaid agraeement is part of an award accepted by the City tbrough legislation dated June 28, 2017 in the amount of $1,120,000-00 from the New York State Educatiori Depa'itment to administer the 21s' Century Community Learning Centers Program for the period of July 1, 2017- June 30, 2022; NOW, THEREFQRE, The City of Mount Vernon, in City Council convened, does hereby ord:n and enact: Section 1. The Mayor is hereby authoiized to eriter into an agreement with Four PointO Standard dba Kool Nerd in the amount of $9,000.00 for the Mount Vernon Youth Bureau's Mount Vernon STRONG Program to meet two (2) days a week from October 4, 2021 through Decem-her 17, 2021 to impIement Career ax'xd Entrepreneurship Awareness Modules, introducing s!udents to career options and the "soft skills'5 needed in the workforce. Section 2. The aforesaid cost for this program is not to exceed $9,000.00 and are to be accounted for in Budget Code A7316.405 (contracted expenses). The CFDA# is 84.287- Section 3. This ordinance shall take effect upon its approval by the Braid of Estimate and Contract. V'l d! Councilperson CS APPROVE[) AS TO FORM -ilS0RDlt4ANCE o ,,,xL/a=i-64- ATTEg: ! resident f ; : City"Old o o APPROVED Dept. SEP1 %202$ RESOLVED, that an ordinance adopted by the City Council on September 8, 2021, and signed by the Mayor on September 9, 2021, authorizing the Mayor to enter into an agreement with the Youth Community Outreach Program (YCOP) available in Budget Code A7316.405, be and the same is hereby approved. APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE Aw':' u AND CONTRACT C7' Assistant C5oration Counsel APPROVED Dept. Clerk SEP 8 202! AN ORDINANCE AUTHORIZING THE MA\OR TO ENTER INTO AN AGREEMENT WITH THE YOUTH COITY OUTREACH PROGRAM (YCOP). WHEREAS, by letter dated August 30, 2021, the Deputy Director of the Youth Bureau has requested legislation authorizing the Mayor to enter into an agreement with the Youth Community Outreacb Program (Y COP) in the amount of $20,OOO.OOfortheMountVemon\outhBureau5s STRONGProgramforthecontract period of October 4, 2021 through December 17, 2021; and WHEREAS, the aforesaid agreement is part of an agreement with New York State Education Deparhnent to administer the 2Isf Century Community Learning Centers Program accepted by the City through legislation dated June 28, 2017 in the amount of $1,120,000.00 annually from July 1, 2017 to June 30, 2022; and WHEREAS, the Mount Vernon Youth Bureau will subcontract with YCOP- to provide the following services to elementary and middle school students. Youth Community Outreach Progyam (YCOP) will provide services to elementary and middle school students througb sti'uctures education assistance; creative enrichrnbrxt activities; recreational opportunities and STEAM activities; NOW, THEREFORE, The City of Mount Vemon, in City Council convened, does hereby ordain and enact Section 1. The Mayor is hereby authorized to enter into an agreemept with tbe Youtb. Community Outreach Program (\COP) in the amount of $20,000.,00 for the Mount Vemon Youth Bureau=s STRONG Program for the contract period of October 4, 2021 through December 17, 2022. Section2. Theaforesaidfundsinanamountnottoexceed$20,000.OOare to be accounted for in Budget Code A7316.405 (contract), Youth Bureau 2021 Budget. The CFDA# is 84-287. Section 3. This ordinance shall take effect upon its approval by theBoard of Estimate and Contract. Councilperson 0 APPROVED AS TO FORM ,J;,,:. [' \ President i Assistant Co7&tioon Counsel o § 0 EO 0 c (U APPROVED Dept. Mayor SEP i %2021 RESOLVED, that an ordinance adopted by the City Council on September 8, 2021, and signed by the Mayor on September 9, 2021, amending Ordinance No. 37, adopted August 11, 2021, entitled "AN ORDINANCE AUTHORIZING THE TRANSFER OF F{JNDS WITHIN THE DEPARTMENT OF ASSESSMENT.'5, from A1355-405 to A1355-407, be and the same is hereby approved. APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT Li'p C7' Assistant Co:X'6tion u('ounse. c cri APPROVED Dept. 7 SEP 8 2021 AN ORDINANCE ,"LMENDING ORDINANCE N0. 37, ADOPTED AUGUST li, 2021, ENTITLED "AN ORDINANCE AUTHORIZmG THE TRANSFER OF FUNDS WITHIN THE DEPARTMENT OF ASSESSMENT." The City of Mount Vernoxi, in City Council convened, does hcrcby ordain and enact: Section 1. The first decretal paragraph and Section I of Ordinance 'No. 37, adopted August 21, 2021, entitled "AI'J ORDINANCE AUTHORIZING THE TRANSFER OF FUNDS WITHIN THE DEPARTMENT OF ASSESSMENT" is hereby amended as follows: WHEREAS, by letter dated August 9, 2021 the Comtnissioner of the Depaztment of Assessment has requested Iegislation authorizing the transfer of funds from A1355-405 (Outside Contract and Services) to Al355-407 (Leasing, Pmting & Copying) in the amount of $19 500.00 [$I5,000]; and WHEREAS, the purpose of this transfer is for an agreement with General Code Content Management Solutions referenced in Ordinance No, 20, dated May 12, 2021,; NOW, THEREFORE, The City of Mount Vernon, in City CounciI convened, does hereby ordain and enact: Section 1, The Comptroller is hereby authorized to traInsfer the sum of $29 500.00 [$15,000] from A1355-405 (Outside Contract and Services) to A1355-407 (Leasing, Printing & Copying). Section 2. This ordinance shall take effect upon its approval by the Board of Estimate and Contract. New Matter Underkined Deleted Matter in.Brackets [ ] Councilb APPROVED AS TO FORM o(sd CIV .€O C/ Counse( Cg4oration assisffint CLO o APPROVED Dept. Mayor SEP 1 4 2021 RESOLVED, that an ordinance adopted by the City Council on September 8, 2021, and signed by the Mayor on September 9, 2021, authorizing and directing the Comptroller to issue a corrected tax bill and refund to Joseph Houlihan., be and the same is hereby approved. APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT Assistant Corogt'ation Counsel APPROVED Dept. 61erk SUP 8 2D2'i !5 AN ORDINANCE AUTHORIZING AI'[) DIRECTING THE COMPTROLLER TO ISSUE A CORRECTED TAX BILL AND REFUND TO JOSEPH HOULIHAN. WHEREAS, by Ietter dated August 24, 2021, the Commissioner for the Department of Assessment advised the City Council that as a result of a computer system error, the property assessed value was increased and resulted in owner Joseph Houlihan paying a higher property tax for the 2020/2021 tax bill, in the excess of $669.98 (City 2020/2021), $254,37 (County 2020/2021), and $1,519.19 (School 2020/202I); and WHEREAS, it is requested for the ComptroIler to issue a refund in the amount of $669.98 (City 2020/2021), $254.37 (County 2020/2021), and $1519.19 (School 2020/2021), wlffch shall indicate the computer system error for the 2020/2021 Tax Year and refunded accordingly; and WHEREAS, it is further requested for the Comptroller to provide a statemept from the Comptroller's Office the taxes that were biIled and to provide a, showing detailed breakdown of what the taxes should have been at the lower assessed value; NOW, THEREFORE, The City of Mount Vemon, in City Council convened, does hereby ordain and enact: Section 1. The Comptrolier is hereby authorized and directed to issue a refund in the amount of $669.98 (City 2020/2024), $254.37 (County 2020/2021), and $1,519. 19 (School 2020/2021), which shall indicate the computer system error for the 2020/2021 Tax Year and refiinded accordingIy. Section 2. Tlie Comptroller is hereby authorized and directed to provide a statement from the Comptroller's Office showing the taxes that were billed. Section 3. The Comptroller is further authorized and directed to provide a detailed breakdown of what the taxes shouId have been at the lower assessedvalue, Section 4. This ordinance shall take effect upon its approvalby the Boardof Estimate and Contract. APPROVED AS TO FORM AssffitantCorp5AttonCoiinsel o C/)CL o C(' €5 APPROVED APPROVED Dept. Mayor j5