Board of Estimate & Contract

BOARD OF ESTIMATE & CONTRACT AGENDA MONDAY, NOVEMBER 1, 2021 9 30 AM MAYOR'S CONFERENCE ROOM - CITY HALL MOUNT VERNON, NEW YORK & VIA FACEBOOK.COM/MOUNTVERNONNY RESOLUTIONS APPROVING ORDINANCES 1. Amending Ordinance No. 4, adopted September 22, 2021, entitled "AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH INSIGHT FOR THE PURCHASE OF OPENGOV BUDGETING CITIZEN SERVICES (PLANNING, LICENSING AND CODE ENFORCEMENT) SOLUTIONS." 2. Authorizing the use of the ARPA Infrastructure Budget regarding Infrastructure - Sewers (adoption of sewer related portion). ($6,750,000 00) 3. Authorizing the Mayor to enter into an agreement with the County of Westchester to temporarily perform cleaning services and certain minor repairs in the City Court Facility. 4. Authorizing the transfer of funds to cover the cost for the scope of work for a "10,000- Gallon Oil Water Separator and 5,000-Gallon Sediment Tank" in order to comply with the New York State Department of Environmental Conservation for the work to be completed at the DPW Canal Street Facility and Marina. 5. Authorizing the transfer of funds to cover the scope of work for various sanitary and stormwater sewers in order to comply with the New York State Department of Justice (DOJ) and Environmental Protection Agency (EPA). 6. Authorizing the creation of a Temporary Help Line within the Department of Human Resources 2021 Budget. (sio,ooo) 7. Amending Ordinance No. 13, adopted January 27, 2021, entitled "AN ORDINANCE GRANTING PERMISSION TO THE DEPARTMENT OF RECREATION TO SPONSOR THE 6TH ANNUAL PUMPKIN FEST AND CARVING EVENT." 8. Authorizing the Mayor to enter into an agreement with the Westchester County Office of Senior Programs and Services under the title EISEP Information & Assistance Services Contract (Mount Vernon OFA Information & Assistance). ($86,289 00)  9. Authorizing the Mayor to accept a grant award from the NYS Local Government Records Management Improvement Fund (LGRMIF). ($30,349.00) 10. Authorizing the transfer of unused salary funds from the position of 'Records Clerk' within the salaries and wages budget line within the Department of Public Safety to the Uudgments and Settlements' budget line within the Law Department. SETTLEMENTS 11. Settling the claim of Latasha White - $6,717.66 12. Settling the claim of Tyquan Brown - $300,000.00 NOV 0 1 2021 RESOLVED, tliat an ordinance adopted by the City Council on October 27, 2021, and signed by tlie Mayor on October 28, 2021, amending Ordinance No. 4, adopted September 22, 2021, entitled "AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH INSIGHT FOR THE PURCHASE OF OPENGOV BUDGETING CITIZEN SERVICES (PLANNING, LICENSING AND CODE ENFORCEMENT) SOLUTIONS," be and tl'ie same is liereby approved. APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT %-t4nse, 2 U'lo (/) o APPROVED 'O a) (1) Dept. o Clerk o OCT 2 7 202! AN ORDINANCE AMENDING N0. 4, ADOPTED SEPTEMBER 22, 2021,ENTITLED "AN ORDINANCE AUTI-IORIZING THE MAYOR TO ENTER INTO A CONTRACT WITH INSIGHT FOR THE PURCHASE OF OPENGOV BUDGETING CITIZEN SERVICES (PLANNING, LJCENSING AND CODE ENFORCEMENT) SOLUnONS." does liereby The City Council of Mount Ven'ion, in City Council convened, ordain and enact: Section1. The first decretal paragrapli and Section 1 of Ordinance No. 4, THE adoptedSeptember22, 2021,entitled"AN ORDINANCE AUTHORIZJNG THE PURCHASE MA\OR TO ENTER rNTO A CONTRACT WTTH INSIGHT FOR LfCENSING AND OF OPENGOVBUDGETING CITIZEN SERVICES (PLANNING, CODE ENFORCEMENT)SOLUTIONS" is hereby amended as follows: Staff l'ias WHEREAS, by letter dated September 16, 2021, the C]'iief of contract witli requested legislation aut)'iorizing tlie Mayor to enter into a three-year Insight.theOmniaPartners cooperative agreement(ContractNumber 4400006644') l(a Citizens Sourcewell cooperative agreement)] for purchase of Opengov Budgeting Solutions, and for the Services (Planning, Licensing, and Code Enforcement) upon approval of the Comptroller to issue payment in accordetnce with the agreement, with the following Board of Estimate. The total tl'u'ee-year contract cost is $564,738.70, yearly cost breakdown; and Year ISoftware Fee i Service Fee I Year Total Cost Year 1- October 1, 2021- September 30, 2022 I $271,950.90 1$125,557.00 1$146,393.90 Year 2 - October 1, 2022 - I $146,393.90 September 30, 2023 I $O i $146,393.90 I $146,393.90 Year 3 - October 1, 2023 - September 30, 2024 I $O I) $146,393.90 Iasizs,ssy.oo i $564,738.70 Total Contract Cost $439,181.70 the purchase of the aforesaid software solution and contract services WHEREAS, priorities: (1) improve the government efficiency and will address three major client services in tlie Building, Plannixig and City transparency, (2) digitize governinent staff and constituent exposure to COVID-19 by Clerk Office, and (3) n'iinimize transactions related to pennilting ai'id licensing services, reducing tl'ie need for in-person etc; and W}IEREAS, this solution to reduce staff time spent on tl'ie budget is estimated - 80o/o, reduce development by 30% - 50oA, time spent on internal repoiting by 50% reqriests by 20% and reduce the amount of time it takes to fi'eedom of information citizen engagement and process peri'nits by 30% - 50oA. It will also help to improve customer satisfaction as tlie City's permitting & licensing process can now be completed entirely online; and tlie OpenGov platforn'i will provide an end-to-end budget development WHEREAS, perinitting solution that will drasticaliy modernize and streamline solution and an online the city's current processes. additioxial benefit of tliis platfonn is tlie inclusion of management Wt-tERlE,AS, an that can be provided to City Council members, tlie reports and customizable dasliboards financial and non- Executive Team, and otl'ier City staff to track and n'ianage various OpenGov will also integrate with tl'ie City's existing financial metrics. Furtliermore, system to maximize orir investment wl'iile being able to show the most up- accorinting to-date infon'i"iation on tlieir platforin; and OCT 2 7 2021 WHEREAS, funding for tl'ie aforesaid contract for the first two years ($271,950.90) are available tl'irough ARPA funding Account Code (A9900.001) COVID Federal Relief Funds, under tl'ie US Treasui'y code: EC-1.7 - Capital Investment for digitalization that responds to COVID-19 public l'iealtli emergency. For tlie subsequent years, the annual software cost will be included in tlie annual budget for teduiology in Management Services; NOW, T:F-IEREFORE, The Citv of Mount Vernon. in City Council convened, does liereby ordain and enact: Section 1. Tlie Mayor is liereby autborized to enter into a three-year contract witl'i Insight, the Omnia Partners cooperative agreement (Contract Number 4400006644') l(a Sourcewell cooperative agreement)] for purcliase of Opengov Budgeting Citizens Services (Planiiing, Licensing, and Code Enforcement) Solutions, and for the Comptroller to issue payment in accordance with tl'ie agreement, upon approval of the Board of Estimate. Section 2. Tlie aforesaid tl'iree-year contract is for a cost of $564,738.70, witli tl'ie following yearly cost breakdown; and Service Fee Year Total Cost l Year Software Fee Year l- October 1, 2021- $146.393.90 $125,557.00 $271,950.90 September 30, 2022 Year 2 - October 1, 2022 - $146,393.90 $0 $146,393.90 Septen'iber 30, 2023 I $O I Year 3 - October ], 2023 - $146,393.90 $146,393.90 September 30, 2024 Total Contract Cost $439,181.70 $125,557.00 $564,738.70 Section 3. Funding for the aforesaid contract for the first two years ($271,950.90) are available througli ARPA tunding Account Code (A9900.001) COVID Federal Relief Funds, rinder the US Treasury code: EC-1.7 - Capital Tnvestment for digitalization that responds to COVID-19 public healtl"i emergency Section 4. This ordinance sliall take effect upon its approval by the Boardof Estimate and Contract. New Matter Underlined LA Lt-4>L Deleted Matter APPROVED in Brackets AS TO FORM [] ! PTED Councilperson cE o ]q=al, o CL E o APPFIOVED Dept. Mayor NOV 0 1 2021 RESOLVED, tliat an ordinance adopted by tlie City Council on October 27, 2021, and signed by tlie Mayor 011 0ctober 28, 2021, autl'iorizing tlie use of tlie ARPA Infi-astnacture Budget regarding Infrastnacture - Sewers (adoption of sewer related poition), be and tlie same is liereby approved. APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT Z[bssistan$ZouZ S2 olfl o APPROVED CCI Dept. Cl'6rk o C/) ai C( cl oc"r 2 7 202! 3 AN ORDINANCE AUTHORIZING THE USE OF THE ARPA INFRASTRUCTURE BUDGET REGARDING INFRASTRUCTURE - SEWERS (ADOPTION OF SEWER RELATED PORTION). WHEREAS, by letter dated October 22, 2021, tlie Commissioner for the Depaxtment of Public Works is requesting legislation to approve tl'ie ARPA Infrastructure Budget regarding Infrastructure - Sewers (adoption of the sewer related portion of ARPA Budget) in tlie amount of $6,750,000.00; and WHEREAS, tl'ie following is the detailed ARPA Infrasti'ucffire Budget regarding Infrastiucture - Sewers: 5: Infrastructure - $6,750,000.00 * 5.5 C)ean Water: Otlier Sewer Intrastructure - $2,300,000.00 o $2,000,000 - Sanitary Storm Sewer Reliabilitation and Construction o $250,000 - Consultant Engineers o $50,000 - Edison Averuie Pump Station Reliabilitation * 5.6 Clean Water: Stomiwater - $4,450,000 o $3,800,000 - Stormwater Sewer Rel'iabilitation and Flood Mitigation o $250,000 - Consultant Engineers o $400,000 - Equipment and Supplies; and WI-IEREAS, tlie City of Morint Vernon currently has sewer reliabilitation contracts witl'i M. Zonzini Mason Contractors, Inc. and Green Mountain Pipeline Services in whicl'i ARPA Funds may be utilized to complete the necessary work relating to tlie City's sewer system and mandated Consent Order pursuant to the Clean Water Act from tlie Enviroru'nental Protection Agency and New York State Department of Environmental Conservation. Therefore, any additional bidding for tl'iis mandated work is unnierited; and WHEREAS, tlie funds for the aforesaid are allocated in the ARPA Budget Code (A9900.001); NOW, TI-IEREFORE, Tlie City of Mount Vernon, in City Corincil convened, does hereby ordain and enact: Section 1. Permission is hereby granted to approve the ARPA Infrastnicture Budget regarding Infrastructure - Sewers (adoption of the sewer related portion of ARPA Budget) in the amount of $6,750,000.00. Section 2. Permission is further granted to M. Zonzini Mason Contractors to complete tlie necessaiy work relating to tlie City' sewer system and mandated Consent Order prirsuant to the Clean Water Act from tlie Envirorunental Protection Agency and New York State Department of Environmental Conservation. OCT2 7 202! Section 3. Funds for tlie aforesaid are a]located in tl"ie ARPA Infrastructure Budget Code (9900.001). Section 4. Tl'iis ordinance shall take effect ripon its approval by the Board of Estimate and Contract. Councilperson APPROVED AS TO FORM Assistant Cord tton Counsel o L ashyClerk APPROVED Dept. By 3 NOV 0 1 2021 RESOLVED, tl'iat an ordinance adopted by tlie City Council on October 27, 2021, and signed by tlie Mayor on October 28, 2021, authorizing tlie Mayor to enter into an agreement witli tlie County of Westchester to temporarily perfori'n cleaning services and ceitain minor repairs in tlie City Court Facility, be and tlie same is hereby approved. APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT ]zAsslstant&corp0ra!counse, 2 'C/) APPROVED Dept. o :] Clerk o co a* 3 Cj D(,T 2 7 2021 AN ORDINANCE AUTI-IORIZING TI-IE MAYOR TO ENTER INTO AN AGREEMENT WITI-I THE COUNTY OF WESTCHESTER TO TEMPORARILY PERFORM CLEANING SERVICES AND CERT AIN MINOR REPAIRS A THE CITY COURT FACILITY. WI-IEREAS, by letter dated October 26, 2021, the Commissioner for the Department of Public Works lias requested legislation arithorizing tlie Mayor to enter into an agreement witli the Corinty of Westcl'iester in order to permit tl'iem access to tl'ie City Corirt Facility located at the Ronald A. Blackwood Building; and WHEREAS, the prirpose or the aforesaid agreement is to allow tlie County to temporarily perform cleaning services and ceitain minor repairs to tlie Court Facility pursuant to a separate agreement entered into between tlie Corinty and the New York State Unified Court System; and WHEREAS, tlie effective start date for this permit shall begin when the County lias entered into an approved written agreement witl'i tlie New York State Unified Court System to perfon'n tlie services and sliall expire on December 31, 2021. Tlie permit will allow tlie Cormty access to the Corirt Facility, including tl'ie elevator, Monday tl'irougl'i Friday, up rintil 11:00 p.m. each night and at such other times as may be reasonably requested by tlie County, for them to perfonn the setavices; and WHEREAS, the County is o33jy responsible for cleaning services and n';iinor repairs to the Court Facility. Tliey are not responsible for (i) aity minor repairs not included in its agreement with tl-ie Unified Court System for tlie Coutt Facility, (ii) emergency repairs, (iii) maintenance and operations, or (iv) building and propetty maintenance services, including, but not limited to, boiler t'naintenance, fire alarx'n maintenance, elevator maintenance, SIIOW and ice removal, for the Coutt Facility, which sliall remain tlie responsibility of the City at its own cost. Tlie City sl-iall also be responsible, at its OIVII cost, for providing security at the Cotut Facility; NOW, THEREFORE, Tlie City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. Tlie Mayor is liereby aut}'iorized to enter into an agreement witli the County of Westchester in order to permit them access to the City Court Facility located at tl'ie Ronald A. Blackwood Building. Section 2. Pet-inission is l'iereby granted to tl'ie County to temporarily perform cleaning services and ceitain minor repairs to the Court Facility pursuant to a separate agreement entered into between tlie County and the New York State Unified Court System. Section 3. The effective stait date for this permit shall begin wl'zen the County lias entered into an approved written agreet'nent with the New York State Unified Court System to perform tlie services and sliall expire 011 December31, 2021, and tlie Corinty is allowed access to tlie Couit Facility, includingthe elevator,Monday through Friday, up rintil 11:00 p.m. eacli night aitd at SIICII other times as may be reasonably requested by tl'ie County, for tliem to perform the services. gCT 2 7 202j Section 4. There is no associated cost witli tliis agreement unless the City wisl'ies to provide security at tlie Court Facility. Section 5. Tl'iis ordinance shall take effect upon its approval by tl'ie Board of Estimate and Contract. Councilperson APPROVEDAS TO FORM " IS NCE ;" ASi!!i1!9an! COrpOl aOnCounsel - Prident City C!erk APPROVED APPROVED Dept. Mayor NOV0 1 2021 RESOLVED, tliat an ordinance adopted by tl'ie City Council 011 0ctober 27, 2021, and signed by tlie Mayor on October 28, 2021, authorizing tlie transfer of funds to cover tlie cost for tlie scope of work for a "10,000-Gallon Oil Water Separator and 5,000-Gallon Sediment Tank" in order to comply with tlie New York State Depaitment of Environmental Conservation for tlie work to be completed at tlie DPW Canal Street Facility and Marina, be and tlie same is liereby approved. APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT APPROVED Dept. o o !7' OCT 2 7 2021 AN ORDINANCE AUTHORIZING THE TRANSFER OF FUNDS TO COVER THE COST FOR TI-IE SCOPE OF WORK FOR A "10,000- GALLON OIL WATER SEPARATOR AND 5,000-GALLON SEDIMENT TANK" rN ORDER TO COMPLY WITH THE NEW YORK ST ATE DEPARTMENT OF ENVIORNMENT AL CONSERVATION FOR THE WORJ( TO BE COMPLETED AT THE DPW CANAL STREET FACILITY AND MARTNA. WHEREAS, by letter dated October 27, 2021, tlie Commissioner for the Department of Public Works lias requested legislation authorizing the transfer of funds from the ARPA funds (A9900.001) to account code (A8120.405) Department of Public Works Sanitary Stonn Sewers - Contracted Outside in the amount of $220,000.00; and WF-IEREAS, this expenditure is eligible uider the American Rescue Plan Act category code: EC-5.6 - Clean Water: Stormwater Equipment and Supplies; and WHEREAS, the transfer of fiuids shall be as follows: FROM TO ' AMOUNT A9900.001 ARPA A8120.405 Department of $220,000.00 Public Works Sanitary Storin Sewers - Contracted Outside NOW, THEREFORE, The City of Mount Vernon, in City Council convened, does liereby ordain and enact: Section 1. Tlie Comptroller is hereby autliorized and directed to transfer the funds tlie ARPA fiu'ids (A9900.001) to account code (A8120.405) Department of Public Works Sanitary Storm Sewers - Contracted Outside in tl"ie amount of $220,000.00 within the 2021FY budget. Section 2. Tliis expenditire is eligible under the American Rescue Plan Act categoiy code: EC-5.6 - Clean Water: Stormwater Equipment and Supplies. Section 3. This ordinance sliall take effect upon its approval by the Boardof Estimate and Contract. r sf / Councilperson APPROVED AS TO FORM IS O R E 5 B( C )l // Assistant Corp4ation Counsel o APPROVED a) t (U Dept. Ry o Mayor %5 NOV 0 1 2U2T 5 RESOLVED, tliat an ordinance adopted by tlie City Council on October 27, 2021, and signed by tlie Mayor on October 28, 2021, autlioiizing tlie transfer of funds to cover tlie scope of work for vaiious sanitaiy and ston'nwater sewers in order to comply witli tlie New York State Depaitment of Justice (DOJ) and Envirorunental Protection Agency (EPA), be and tlie same is l'iereby approved. APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE /7 !QLd Assistant Corption Counsel AND CONTRACT o APPROVED c Dept. o a / / Clerk o cr+ o (D Cj OCT 2 7 2021 AN ORDINANCE AUTI-IORIZING THE TRANSFER OF FUNDS TO COVER THE SCOPE OF WORK FOR V ARIOUS SANIT ARY AND STORMWATER SEWERS TN ORDER TO COMPLY WITI-I THE NEW YORK ST ATE DEPARTMENT OF J[JSTICE (DOJ) AND ENVIRONMENT AL PROTECTION AGENCY (EPA). WF-IEREAS, by letter dated October 27, 2021, the Commissioner for tlte Depailment of Public Works has reqriested legislation authorizing the transfer of fitnds from tlie ARPA fimds (A9900.001) to account code (A8120.405) Department of Public Works Sanitary Stonn Sewers - Contracted Outside in the amount of $169,643.00; and WHEREAS, this expenditure is eligible under tlie American Rescue Plan Act category code: EC-5.5 - Clean Water: Otlier Sewer Infrastructure; and WI-IEREAS, the transfer of fimds shall be as follows; FROM ITO '' AMOUNT A9900.001 ARPA A8120.405 Depaitment of $169 643.00 Public Works Sanitaiy Storm Sewers - Contracted Outside NOW, THEREFORE, Tlie City of Mount Vemon, in City Council convened, does hereby ordain and enact: Section 1. The Comptroller is liereby authorized and directed to transfer of funds from the ARPA funds (A9900.001) to account code (A8120.405) Department of lublic Works Sanitary Storm Sewers - Contracted Outside in the amount of $169,643.00 within tl'ie 2021FY budget. Section 2. Tliis expenditure is eligible under tl"ie American Rescue Plan Act categoiy code: EC-5.5 - Clean Water: Other Sewer Lnfrastructure. Section 3. Tliis ordinance shall take effect ripon its approval by tbe Boardof Estimate and Contract. 9 Councilperson I DIN ANCE APPROVED AS TO FORM B I PrW: /a Assistant C-oration Counsel o ATTES o cti a Citv Clerk APPROVED c(O OCT 21 @ya) z> t'o.. APPROVED 2a) t §, Dept. Ry, 01 )Cl Mayor NOV O i 2021 10 RESOLVED, tliat an ordinance adopted by tlie City Council on October 27, 2021, and signed by tl'ie Mayor 011 0ctober 28, 2021, autliorizing the creation of a Temporaiy Help Line witliin tlie Depaitment of Human Resources 2021 Budget, be and the same is liereby approved. APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT 2anl o APPROVED Dept. Clerk o C/) a) CF: O€:T 2 7 202 AN ORDn'JANCE AUI"HoRrZING THE CREATION OF,A TE.MPORARY I-IELP LINE 'vVITHrN TI-TE DEPARTME.NT OF I-NUMAN RESOURCES 2021 BUDGET. WHEREAS, by letter dated October 8, 2021, tlie Commissioner for thc Depaitment of I-Iuman Resources lias requested legislation authorizing estai"ilishment and funding of a Temporary Help Line in tl'ie amorint of $10,000.00; and WI-IEREAS, t]ie Temporary Help Line shall be created under tlie budget expenditure code A1432.101 within tlie Human Resources Department; and WHEREAS, this legislation men"iorializes tlie Teinporaiy Help Line witliin the Department of I-Iuman Resorirces tl'iat was allocated in the 2021 budget for $10,000.00; NOW, TI-IEREFORE, Tlie City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. The Department of Human Resources is hereby authorized to establish and fimd a Temporary Help Line in the amount of $10,000.00. Section 2. Tlie Temporai'y I-Telp Line shall be created under tlie budget expenditure code A1432.101 witliin tlie Human Resources Department. Section 3. This ordinance shall take effect upon its approval by the Board of Estimate and Contract. APPROVED AS TO FORM XAssi-stan.ug c o CL AP VED APPROVED Dept. Mayor NovD x 2021 I RESOLVED, tliat an ordinance adopted by tlie City Council on October 27, 2021, and signed by tlie Mayor on October 28, 2021, amending Ordinance No. 13, adopted Januaiy 27, 2021, entitled "AN ORDINANCE GRANTING PERMISSION TO THE DEPARTMENT OF RECREATION TO SPONSOR THE 6TH ANNUAL PUMPKIN FEST AND CARVING EVENT," be and tlie same is liereby approved. APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT (;' assistar\Co5 Gfrori C-ounsel o APPROVED Dept. Clerk o 7 O(,T 2 7 xo2i AN ORDINANCE AMENDING ORDINANCE N0. 13, ADOPTED JANUARY 27, 2021, ENTITLED "AN ORDINANCE GRANTING PERMISSION TO THE DEPARTMENT OF RECREATION TO SPONSOR THE 6TH ANNUAL PUMPKIN FEST AND CARVrNG EVENT." in City Council convened, does liereby ordain and The City of Mount Vernoxi, enact: The first decretal paragraph and Section 1 of Ordinance No. 13, Section 1. TO adopted January 27, 2021, entitled "AN ORDINANCE GRANTING PERMISSION THE DEPARTMENT OF RECREATION TO SPONSOR THE 6TH ANNUAL PUMPKIN FEST AND CARVING EVENT" is amended as follows: WHEREAS, it is fiirther reqriested to include Ace Amusements City-Wide Carnival on the basketball couit on Friday, October 29, 2021. from 4:00 p.m. to 7:00 p.n'i. and Saturday, October 30, 2021, from 1:00 p.m. to 6:00 p.m; NOW, THEREFORE, of Mormt Venion in City Council convened, does liereby ordain and The City enact: 1. Peimission is hereby granted to tl'ie Department of Recreation to Section Section 2. Permission is fiirtlier granted to include Ace Anuisen'ients City-Wide on the basketball court on Fridav, October 29, 2021. from 4:00 p.m. to 7:00 Carnival 1).ll'l. and Saturday, October 30, 2021. from 1:00 p.m. to 6:00 p.m. Section 3 [2]. Perniission is liereby granted to use the Department of Public and Department of Public Works, persoi'u"iel to assiSt with the event by patrolling Safety the event and assistance with cleaning up by providing garbage ttucks the area during for tlie hay and pumpkins. jto aSSist in tliis event.] ocr 2 7 202? Secion 4. Funds for tlie aforesaid not to exceed $500.00 is available in Budget Codes A7310.l04, Department of Recreation 2021 Budget. Section 5. This ordinance sliall take effect immediatelv upon its approval by the Board of Estimate and Contract. New Matter Underlined Deleted Matter in Brackets [ ] Councilperson NCE APPROVED AS TO FORM u CCI o XAss=ista6,rL- rNyeGr E o C +- APPROVED Dept. Mayor NOV 0 1 2021 RESOLVED, tliat an ordinance adopted by tlie City Council on October 27, 2021, and signed by tlie Mayor on October 28, 2021, authoiizing the Mayor to enter into an agreement with the Westcliester County Office of Senior Programs and Services under tlie title EISEP Infon'nation & Assistance Services Contract (Mount Veriion OFA Infoii'nation & Assistance), be and tlie same is liereby approved. APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT Assistant Corp btion Counsel o APPROVED Dept. Clerk o CQ a* CY OCT2 7 202! AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITI-I THE WESTCHESTER COUNTY OFFICE OF SENIOR PROGRAMS AND SERVICES UNDER THE TITLE EISEP INFORMATION & ASSISTANCE SERVICES CONTRACT (MOUNT VERNON OFA INFORMATION & ASSISTANCE). WHEREAS, by letter dated October 6, 2021, tl'ie Commissioner for the Department of Recreation has requested legislation authorizing the Mayor to enter into an agreement with the Westcliester County Office of Senior Programs and Services rinder the title EISEP Information and Assistance Sei'vices Contract (Mount Venion OFA Information and Assistance) for tl'ie contract period ofJanuary 1, 2021, througli December 31, 2021, and WHEREAS, tlie total budget is as follows: Title III-B (OFA - Infomiation & Assistance) Total Budget $86,289.00 EISEP State Funds $65,367.00 Cost to City $0 Corinty Matcli $20,922.00; and WHEREAS, funds for title EISEP are to be deposited in revenue code A4803.1 to provide for an appropriation A6773.101 and A6773.458; NOW, THEREFORE, The City of Mount Vernon, in City Council convened does hereby ordain and enact: Section 1. Tlie Mayor is l'iereby autl'iorized to enter into an agreement with tlie Westchester Corinty Office of Senior Programs and Services under the title EISEP Information and Assistance Services Contract (Mount Vernon OFA Infort'nation and Assistance) for tlie contract period of Januaty 1, 2021, through December 31, 2021. Section 2. The total budget is as follows: Title III-B (OFA - Information & Assistance) Total Budget $86,289.00 EISEP State Fut'ids $65,367.00 Cost to City $0 Corinty Matcli $20,922.00 'O c o (O c o a) cri CL a) a o o c 0 C[) o c 'O o APPROVED Dept. Mayor NOV 0 1 2021 RESOLVED, that an ordinance adopted by tlie City Council on October 27, 2021, and signed by tl'ie Mayor 011 0ctober 28, 2021, authorizing tl'ie Mayor to accept a grant award from tlie NYS Local Goveii'u'nent Records Management Improvement Fund (LGRMIF), be and the same is liereby approved. APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT /7 Assistant CoratT6n Counsel APPROVED €CI Dept. 7!fi,ttl- 8' Clerk <' OCT 2 7 202? AN ORDINANCE AUTHORIZING TI-IE MAYOR TO ACCEPT A GRANT AWARD FROM THE NYS LOCAL GOVERNMENT RECORDS MANAGEMENT IMPROVEMENT F{JND (LGRMIF). WHEREAS, by letter dated October 8, 2021, tlie Director for the Veterans Service Agency has requested legislation to aritliorize the Mayor to accept a grant award, in the amount of $30,349.00, from tlie NYS Local Goveniment Records Management Improvement Fund (LGRMIF); and WHEREAS, tlie award will fund the professional services necessary to perform inventory, destruction and conversion of the Veteraii Service Agency's 6,000+ paper files as described in tl'ie graxit application (Project #0580-2 1-8989); and Wl-IEREAS, tlie award will be distributed as follows: 50% upon M/WBE approval (pending): $15,174.50 @ Up to an additional 40oA ripon submission of NYS Form FS-25: $12,139.60 * 10%uponprojectcompletionandsubmissionoftl'ieFinalExpenditure report: $3,034.90; and WHEREAS, it is requested tl'iat tl'ie funds be deposited into revenue account A3710 NYS Vet Aid and a new expenditure code A6510.104 (Veterans Services, Salaries and Wages, Part-Time, Temporaiy Help) be created; and WI-IEREAS, all funds received from the LGRMIF (totaling $30,349.00) be transferred from revenue code A3710 to expenditiire code A6510.104; a+'rd WHEREAS, FY2021 unused grant award funds sliall be carried over to the 2022FY revenue acid expenditure codes as detailed above, with all funds encumbered by June 30, 2022 as mandated by tlie grant contract; NOW, THEREFORE, Tlie City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. Tl'ie Mayor is liereby authorized to accept a grarqt award, in the amount of $30,349.00, from tlie NYS Local Goven'unent Records Management Improvement Fund (LGRMIF) Section 2. Tlie award will be disturbed as follows: * 50% upon M/WBE approval (pending): $15,174.50 * Uptoanadditional40%uponsubmissionofNYSFonnFS-25: $12J39.60 * 10% upon project completion and submission of the Final Expenditure report: $3,034.90. Section 3. Tlie Comptroller is hereby aritl'iorized and directed to depositthe fiinds into revenue account A3710 NYS Vet Aid and create a new expenditure code A6510.l04 (Veterans Services, Salaries and Wages, Patt-Time, Temporary Help). Section 4. Tl'ie Comptroller is furtlier arithorizedand directedto transferall funds received from tl'ie LGRMIF (totaling $30,349.00)from revenuecodeA3710 to expenditure code A6510.104. ocr 2 7 vorx Section 5. FY202l unused grant award fimds shall be carried over to tl'ie 2022FY revenue and expenditure codes as detailed above, witli all funds encumbered by June 30, 2022, as mandated by tlie grant contract. Section 6. Tliis ordinance sl'iall take effect ripon its approval by tlie Board of Estin'iate and Contract. APPROVED AS TO FORM Assistant Corpdffltion Counsel o o CL P VED c(Cl :T 2 202 ,(l) x> all .. APPROVED 2a) t §m 01 Dept. )O Mayor if ..--;1, j' iL' NOV Ol 2g2, fD RESOLVED, tliat an ordinance adopted by tlie City Council 011 0ctober 27, 2021, and signed by tlie Mayor on October 28, 2021, autlioiizing tlie transfer of unused salary funds from tlie position of 'Records Clerk' within tlie salaries and wages budget line within the Depa'itment of Public Safety to tlie aJudgments and Settlements' budget line witliin tlie Law Depaitment, be and tlie same is liereby approved. APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE 4;'tx u Assistant CorpJation Counsel AND CONTRACT 2 {no o APPROVED o Dept. tA&':'.rh6.&,1 / Clerk  AN ORDINANCE AUTHORIZING THE TRANSFER OF UNUSED SALARY FUNDS FROM TI-IE POSITION OF 'RECORDS CLERK' WITHIN THE SALARIES AND W AGES BUDGET LINE WITHIN THE DEPARTMENT OF PUBLIC SAFETY TO THE 'JUDGEMENTS AND SETTLEMENTS' BUDGET LINE WITHIN THE LAW DEPARTMENT. WI-IEREAS, by letter dated October 8, 2021, the Commissioner for tlie Depaitment of Public Safety lias reqriested legislation authorizing the traiisfer of unused funds from tl'ie position of 'Records Clerlc' witl'iin Salaries and Wages Budget Line (A3120.101)witliin tlie Department of Public Safety to tlie 'Judgements and Settlement' Budget Line (A1930.494) within tl'ie Law Department in tlie amount of $21,000.00; and WHEREAS, by way of Stipulation of Settlement, it l'ias been determined t]iat the City of Mount Ven'ion Police Depaitment employee who is cturently in the title of aCommunity Sei'vice Aide', witli ai'i annual salai'y of $41,673.00, sliall be provisionally placed into tlie position of 'Records Clerk,' witli a salaiy of $50,281.00. A Request for Persoi'uiel Change (RPC) form lias been generated into the 'Records Clerk' position sliall be retroactive to May 1, 2019; and WHEREAS, placement into the 'Records Clerk' position retroactively will necessitate the payment of the difference in tlie current aCon'in'iunity Service Aide' salary to tlie new 'Records Clerk' salaiy by way of settlement. Said settlement payment sl-iall be made fi'om tlie Law Department's Judgement and Settlements budget line. So as to fund tl'iis settlement, funds sliall be transferred from tlie Department of Public Safety's Salaries and Wages Budget Line; and WHEREAS, tlie aforesaid funds to fund tl'ie settlement are available in Budget Code A3120.101 (Salaries and Wages), witliin tlie Department of Public Safety 2021 Budget, by ritilizing salary fimds of the 2021 'Records Clerk' the unused/vacant position (vacant from January 1, 2021 until October 11, 2021) of $21,000 to the Law Department's Judgements and Settten'ients budget fine as followed; Fron'i: Depaitment of Public Safety - Budget Code A3120.101 (Salaries and Wages) Trans[:r of U'nused Salaty - Records Clerk Title Aiuiual Salary Unused Salary Records Clerk $50,281 .00 $21,000 To: Departn'ient of Law - Budget Code A1930.494 (Judgements and Settlements) Funding tlie Settlement Settlement Amount $21,000 Tl'ie City of Mount Venion, in City Council convened, does hereby ordain and enact: Section 1. The Comptroller is l'iereby authorizedanddirectedto transferof unused funds from the position of 'Records Clerk' within Salaries and Wages Budget Line (A3 120.101 ) witliin tlie Depaitment of Public Safety to tl-ie aJudgements and Settlement' Budget Line (A1930.494) witliin the Law Department in the amountof $21,000.00. Section 2. Placen'ient of payment into the 'Records Clerk' position retroactively will necessitate the payment of tl'ie difference in the current'Community !: !fi (1 OCT 2 7 2021 Service Aiciea salary to tl'ie xieiy al-{ccords Clcrka sstlar)z by way of settlement, wiiich sliall be n'iade From tlie Law Deliar(meritas.ludgement and Sertiements budget line. Section 3. tl'ie aforesaid funds to fund [lie settlement are available in Budget Code A3 120.101 (Salaries and Wages), within the Depaitment of Public Safety 2021 Budget, by utilizing tlie unused/vacant salary funds of the 2021 aRecords ClerlC position (vacant from Jamiary 1, 2021, until October 11, 2021) of $21,000 to tlie Law Department's Judgements and Settlements budget line as followed; From: Department of Public Safety - Budget Code A3 120. 101 (Salaries and Wages) Transt'::r of Uf'iused Salary - Records Clerk Title Annual Salaiy ' Unused Salary Records Clerk $50,281.00- $21,000 I I To: Depaitment of Law - Budget Code A1930.494 (Judgements and Settlen'ients) ' Funding tlie Settlen'ient " Settlement Ainount $21,000 Section 4. Tliis ordinance sliall take effect ripon its approval by the Board of Estiinate and Contract. APPROVED AS TO FORM 7A As,,e, Pr4side-nt o o o APPROVED t Dept. Mayor NOV0 1 2tl21 t) WHEREAS, on April 2, 2021, LATASHA WHITE filed a Notice of Claim seeking the sum of $7,783.40 against the City of Mount Vernon for property damage to claimant's 2008 Volkswagen Passat Turbo, which was allegedly damaged by a Police Officer on March 25, 2021; and WHEREAS, the Corporation Counsel hereby recommends that the Board of Estimate and Contract approve the settlement of the aforesaid claim in the amount of $6,717.66; NOW, THEREFORE, be it RESOLVED, that the aforesaid claim of LATASHA WHITE, be settled for the sum of $6,717.66 and that said settlement be and the same hereby is approved; and be it further RESOLVED, that said sum be paid out of Code A1910.469 (Insurance-Claims), 2021 Budget. APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT """Ass'aist! Zl J- {J'lo APPROVED o Dept. Clerk NOV 0 1 202? 12- WHEREAS, on December 31, 2020, TYQUAN BROWN filed a Summons & Complaint in federal court against the City of Mount Vernon alleging false arrest; and WHEREAS, the Corporation Counsel, has carefully examined the facts and circumstances and merits of this matter, believes it is in the best interests of the City to settle this matter in order to mitigate ongoing and future costs to the City, and hereby recommends that the Board of Estimate and Contract approve the settlement of the aforesaid claim in the amount of $300,000.00; NOW, THEREFORE, be it RESOLVED, that the aforesaid claim of TYQUAN BROWN be settled for the sum of $300,000.00 and that said settlement be and the same hereby is approved; and be it further RESOLVED, that said sum be paid out of Code A1930.494 (Judgment & Settlements), 2021 Budget. APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE ],,,- A.u AND CONTRACT Cf assistantHationcounsei 2 oU} o APPROVED a) i o Dept. Clerk o / ('7'