Board of Estimate & Contract

BOARD OF ESTIMATE & CONTRACT AGENDA TUESDAY, NOVEMBER 30, 2021 9:30 AM MAYOR'S CONFERENCE ROOM - CITY HALL MOUNT VERNON, NEW YORK & VIA FACEBOOK.COM/MOUNTVERNONNY "REVISED" RESOLUTIONS APPROVING ORDINANCES Amending Ordinance No. 11, adopted October 13, 2021, entitled "AN ORDINANCE AUTHORIZING THE EMERGENCY EPA COMPLIANCE - ARCADIS OF NEW YORK, INC. - PROPOSAL FOR DEVELOPMENT OF ILLICIT DISCHARGE ACTION PLAN ("IDAP"), STORM WATER, POLLUTION PREVENTION PROGRAM PLAN ("SWMP"), SEWER SYSTEM EVALUATION SURVEY WORKPLAN ("SSES") OUTF ALL RECONNAISSANCE INVENTORY, SAMPLING, AND ANALYSIS." Authorizing the transfer of funds within the Department of Public Works. ($138,500.00) Autliorizing the Department of Public Works to accept funds from Komatsu American Corp. ($38,819.74) utl'iorizing the Mayor to enter into an agreement with iid Groupe. (ProLaw) uthorizing the transfer of funds within the Department of Public Works. ($54,950.00) 4utliorizing ($54,950.00) the Mayorto issueChangeOrderNo. 1- OptimaEnvironmentalServices. j. Requesting permission to defund tlie position of "Senior Account Clerk" and create/fund the position of "Senior Accountant" within the Office of the City Clerk. I Authorizing tlie Mayor to enter into an agreement with Albert B Allen dba Chef B's Table. (STRONG Program) Authorizing the Mayor to enter into an agreement with NewFlex Hoops Inc. dba lewFlex Youth Program Inc. (Youtli Bureau) 10. Autliorizing the Mayor to extend an agreement with Just Inspire. (STRONG Program) 11. Authorizing the Mayor to enter into an Inter-Municipal Agreement with the Westchester COuIIt37 YOlIlth Bureau. (Youtli Development Progi'am) 12. 4utliorizing the Mayor to enter into an agreement with Motorola Solutions. (Police Cfommunications) Board of Estimate & Contract Page 2 November 30, 2021 Autliorizing tlie Mayor to enter into an agreement witli Municipal Emergency Services for the purchase of two (2) American Rescue Sets (Emergency Rescue Equipment "Jaws of Life"). SALARY AMENDMENT 14. Delete/Addposition-OfficeoftheCityClerk PARTIAL PAYMENTS 15. Authorizing the Comptroller to issue Partial Payinent #1 to PCI Industries Corp. in the amount of $810,675.81.  BOARD OF ESTIMATE & CONTRACT AGENDA TUESDAY, NOVEMBER 30, 2021 9:30 AM MAYOR'S CONFERENCE ROOM - CITY HALL MOUNT VERNON, NEW YORK & VIA FACEBOOK.COM/MOUNTVERNONNY RESOLUTIONS APPROVING ORDINANCES Amending Ordinance No. 11, adopted October 13, 2021, entitled "AN ORDINANCE AUTHORIZING THE EMERGENCY EPA COMPLIANCE - ARCADIS OF NEW YORK, INC. - PROPOSAL FOR DEVELOPMENT OF ILLICIT DISCHARGE ACTION PLAN ("IDAP"), STORM WATER, POLLUTION PREVENTION PROGRAM PLAN ("SWMP"), SEWER SYSTEM EV ALUATION SURVEY WORKPLAN ("SSES") OUTF ALL RECONNAISSANCE INVENTORY, SAMPLING, AND ANALYSIS." Authorizing the transfer of funds within the Department of Public Works. ($138,500.00) Authorizing the Department of Public Works to accept funds from Komatsu American Corp. ($38,819.74) Authorizing the Mayor to enter into an agreement with iid Groupe. (ProLaw) Authorizing the transfer of funds within the Department of Public Works. ($54,950.00) Authorizing the Mayor to issue Change Order No. 1- Optima Environmental Services. ($54,950.00) Requesting permission to defund the position of "Senior Account Clerk" and create/fund the position of "Senior Accountant" within the Office of the City Clerk. Authorizing the Mayor to enter into an agreement with Albert B Allen dba Chef B's Table. (STRONG Program) Authorizing the Mayor to enter into an agreement with NewFlex Hoops Inc. dba NewFlex Youth Program Inc. (Youth Bureau) 10. AuthorizingtheMayortoextendanagreementwithJustInspire.(sraoncprogipm) 11. Authorizing the Mayor to enter into an Inter-Municipal Agreement with the Westchester COunt'J YOllth Bureau. (YouthDevelopment Prograin) 12. Authorizing the Mayor to enter into an agreement with Motorola Solutions. (Police Cominunications) 13. AuthorizingtheMayortoenterintoanagreementwithMunicipalEmergencyServices for the purchase of two (2) American Rescue Sets (Emergency Rescue Equipment "Jaws of Life"). SALARY AMENDMENT Board of Estimate & Contract Page 2 November 30, 2021 14. Delete/Addposition-OfficeoftheCityClerk NOV 3 0 2021 RESOLVED, that an ordinance adopted by the City Council on November 23, 2021, and approved by the Mayor on November 24, 2021, amending Ordinance No. 11, adopted October 13, 2021, entitled "AN ORDINANCE AUTHORIZING THE EMERGENCY EPA COMPLIANCE - ARCADIS OF NEW YORK, INC. - PROPOSAL FOR DEVELOPMENT OF ILLICIT DISCHARGE ACTION PLAN ("IDAP"), STORM WATER, POLLUTION PREVENTION PROGRAM PLAN ("SWMP"), SEWER SYSTEM EVALUATION SURVEY WORKPLAN ("SSES") OUTFALL RECONNAISSANCE INVENTORY, SAMPLING AND ANALYSIS, be and the same hereby is approved. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT Assistant Corporatj n Counsel APPROVED Dept. Clerk NOV2 3 202( AN ORDINANCE AMENDING ORDINANCE N0. 11, ADOPTED OCTOBER 13, 2021, ENTITLED "AN ORDINANCE AUTHORIZING THE EMERGENCY EPA COMPLIANCE - ARCADIS OF NEW YORK, INC. - PROPOSAL FOR DEVELOPMENT OF ILLICIT DISCHARGE ACTION PLAN ("IDAP"), STORM W ATER POLLUTION PREVENTION PROGRAM PLAN ("SWMP"), SEWER SYSTEM EV ALUATION SURVEY WORI(PLAN ("SSES"), OUTF ALL RECONNAISSANCE INVENTORY, SAMPLING, AND ANALYSIS. The City of Mount Vernon, in City Council convened, does liereby ordain and enact: Section 1. Tlie 51" decretal paragrapli and Section 2 of Ordinance No. 11, adopted October 13, 2021, entitled "AN ORDINANCE AUTHORIZING THE EMERGENCY EPA COMPLIANCE - ARCADIS OF NEW YORK, INC. - PROPOSAL FOR DEVELOPMENT OF ILLICIT DISCHARGE ACTION PLAN ("IDAP"), STORM WATER POLLUTION PREVENTION PROGRAM PLAN ("SWMP"), SEWER SYSTEM EV ALUATION SURVEY WORKPLAN ("SSES"). OUTFALL RECONNAISSANCE INVENTORY, SAMPLING, AND ANALYSIS" is liereby amended as follows: WHEREAS, by letter dated October 12, 2021, tlie Commissioner for tlie Depaitment of Public Works lias reqriested legislation autlioiizing tlie Mayor to enter into an engineering consultant agreement witli Arcadis of New York, Inc. in tlie amount of $138,500.00 for a contract period of one (1) year from October 19, 2021 tlirougl'i October 19, 2022; and WHEREAS, over tlie past year, tlie Administration lias made significant progress to comply witl'i tlie Environmental Protection Agency ("EPA") Remedial Order's for past non-compliance witli tlie United States Clean Water Act and tl'ie City's Municipal Separate Storm Systen'i ("MS4") General Permit. Tliere are varioris repoiting and tecl'uiical items listed witliin tlie Consent Order in wliicli tlie City is incapable of completing witliin tlie mandated time frame due to lack of manpower, resources and expeitise. Tlie City lias already received fines for five (5) violations witliin the order totaling $222,000 for one montli; and WHEREAS, t]iere is approximately 100,000 liner feet of sanitaiy sewer and 100,000 linear feet of stonn sewer witliin tlie sewer slieds tliat drain to the pt-iority stoi-i'nwater oritfalls identified witliin tlie Orders. Repoiting tasks required to be completed witli the Orders include action plan tlie development of an illicit disdtarge ("IDAP"), storm water pollution prevention program plan ("SWMP"), a Sewer System Evaluation Sut-vey and Capacity, Management, Operations and Maintenance (CMOM) wliicli lias been completed. Tlie following is a budget breakdown of the tasks to be completed: Task 1- Meetings and Correspondences - $16,880 @ Deliverables o Meeting agenda and meeting Westchester mimites witli DPW, Coru'ity, and otlier peitinent project stakeliolders to discuss project goals, deliverables, available documents and data, and project scliedule. o Viitual Meetings witli tl'ie EPA to discuss specific and DEC requirements for tlie Illicit Plan and Stor+n Water Discliarge Action Management Progran"i Plan, as well as oppoitunities for quick wins for reducing/eliminating fines. i, NOV2 3 202! J Task 2 - Illicit Discliarge Action Plan ("IDAP") - $33,320 * Budgeted Horn-s o 80 Hours - GIS Mapping Updates o 32 Hours - Develop a San'ipling axid Analysis Plan o 150 Horn-s - Develop Illicit Discliarge Action Plan * Deliverables o GIS mapping of sewer slieds to Outfalls 24, 33, and 34 in PDF forit';iat, and GIS files for fiitiu-e rise o GIS Data Gap Memorandum o Sampling and Analysis Plan o Draft, Draft Final, and Final Illicit Discliarge Action Plans Task 3 - StorinwaterManagement Progi-am Plan ("SWMP") - $28,300 * Bridgeted Horn-s o 225 Horn-s - Develop SWMP Plan * Deliverables o Draft SWMP Plan o Draft Final Plan o Final SWMP Plan Task 4 - Sewer System Evaluation Survey ("SSES") Workplan - $20,000 * Deliverables o Draft SSES Workplan, Draft Final SSES Workplan, Final SSES Workplan Task 5 - Outfall Reconnaissance Inventoiy, Sampling and Analysis - $40,000 * Deliverables o Outfall inspection fori'ns witli pliotos in PDF fon-nat and Fulcnu'n software file forinat o Tecl'inical memorandtun witli analytical sampling results and prioritized list of waterslieds to investigate. WHEREAS, Arcadis is preparedto initiate activatesimmediateIy11POl] contract execution. It is anticipated it will take (5) five montlis to complete tl'iis work; and WHEREAS, funding for tliis project is available using Budget Code A8120.405 (Sanitai-y Stoii'n Sewers-Contracted Outside Service), Depaitment of Public Works 2021 Budget jtlie "City of Moru"it Vernon - EPA Fines" Escrow Accoruit establisl'ied witli Sterling Bank and/or American Rescue Plan Act Funding - A9900.001]; NOW, THEREFORE, Tlie City of Morint Veriion, in City Coruicil convened, does liereby ordain and enact: Section 1. Tlie Mayor is liereby aritliorized to enter into an engineeiing consultant agreen"ient witli Arcadis of New York, IIIC. in tlie amount of $138,500.00 for a contract period of one (1) year from October 19, 2021 througli October 19, 2022. NOV2 3 2027 Section 2 Funding for tlie aforesaid project is available rising Budget Code A8120.405 (Sanitary Ston'n Sewers-Contracted Outside Service), Depaitment of Public Works 2021 Budget jtlie "City of Morint Vernon - EPA Fines" Escrow Account establislied witli Sterlixig Barik and/or American Rescue Plan Act Funding - A9900.001]. Section 3. Tliis ordinance sliall take effect ripon its approval by tlie Board of Estimate and Contract. New Matter Underlined Deleted Matter in Brackets [ ] Councilperson APPROVED l M,,y IS DljNANCE Assistant'Corpq tion ounsel c o CQ a E o APPROVED Dept. l! .; I I NOV3 0 2021 C2% RESOLVED, that an ordinance adopted by the City Council on November 23, 2021, and approved by the Mayor on November 24, 2021, authorizing the transfer of funds within the Department of Public Works, be and the same hereby is approved. ADOPTED BY :,PPR,,JED A7, BOARD OF ESTIMATE AND CONTRACT Assistant Cor5 ii rfasel APPROVED Dept. Clerk NOV2 3 202) AN ORDINANCE AUTHORIZING THE TRANSFER OF FUNDS WITI{IN THE DEPARTMENT OF PUBLIC WORKS. WHEREAS, by letter dated November 15, 2021, tlie Commissioner of tlie Depaitment of Public Works lias reqriested perinission to transfer $138,500.00 witliin said depaitment; NOW, THEREFORE, Tlie City of Mormt Veriion, in City Council convened, does hereby ordain and enact: Section 1. Tlie Comptroller is liereby aritl'iorized and directed to transfer the sum of $138,500.00 witliin the Depaitment of Public Works 2021 Budget as follows: AMOUNT FROM TO $3,500.00 Budget Code A8120.429 Budget Code A8120.405 (Sanitaiy Storin Sewers- (Sanitaiy Storin Sewers- Emergency Sewer Contracted (utside Repairs) Services) $85,000.00 Budget Code A8120.203 Budget Code A8120.405 (Sanitary Stoiin Sewers- (Sanitary Stoii'n Sewers- Eqriiliment) Contracted Outside Services) $50,000.00 Budget Code A1440.405 Budget Code A8120.405 (Engineering Office- (Sanitaiy Stoi-in Sewers- Contracted Outside Contracted Outside Services) Services) Section 2. Tliis ordinance sliall take effect upon its appt-oval by the Board of Estimate and Coritract. // Councilperson VED ORM DI ANCE Y CO Assistant C 5oratj n Counsel o o y C(er o o o APPROVED Dept. Mayor il,. NOV3 0 2821 RESOLVED, that an ordinance adopted by the City Council on November 23, 2021, and approved by the Mayor on November 24, 2021, authorizing the Department of Public Works to accept funds from Komatsu American Corp., be and the same hereby is approved. APPROVEDAS TQJOpM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT Assistant Coiporatiq -aEiupf;el o APPROVED Dept. Clerk NOV2 3 202 AN ORDINANCE AUTHORIZING THE DEP ARTMENT OF PUBLIC WORKS TO ACCEPT FUNDS FROM KOMATSU AMERICAN CORP. WHEREAS, by letter dated November 15, 2021, tlie Commissioner of tlie Depaitment of Public WOI-kS lias reqriested legislation aritlioiizing pennission for said depaitment to accept fiuids in tlie amount of $38,819.74 from Kon"iatsu America Corp.; and WHEREAS, tlie aforesaid fimds are a resrilt of a refund owed to tlie City by Komatsu America Coi'p.; NOW, THEREFORE, Tlie City of Mount Vernon, in City Council convened, does liereby ordain and enact: Sectionl. Tlie Depaitment of I%blic Works is liereby autliorized to accept a refi'ind in tlie amormt of $38,819.74 from Komatsu Aineiica Coi'p. Section 2. Tlie aforesaid funds are to be deposited into Budget Code A1640.203 (Motor Veliicle Control), Depaitment of Iublic Works 2021 Budget. Section 3. T]iis ordinarice shall take effect ripon its approval by the Board of Estimate. APPROVED AS [ Assistant ' CCI ""26 '1 E o APPROVED Dept. Mayor NOV 3 fl 2021 RESOLVED, that an ordinance adopted by the City Council on November 23, 2021, and approved by the Mayor on November 24, 2021, authorizing the Mayor to enter into an agreement with iid Groupe, be and the same hereby is approved. 'APPROVED AS TO ADOPTED BY BOARD OF ESTIMATE AND CONTRACT Assistant APPROVED Dept. Clerk NOV2 3 202j 5 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH IID GROUPE. WHEREAS, by letter dated November 4, 2021, tlie Coiporation Counsel has requested legislation aritlioiizing tlie Mayor to enter into an agreen"ient with iid Groupe in tlie amormt of $250.00 per liorir 011 an "as needed basis" for technical suppoit for tlie Law Depaitment"s ProLaw related issues commencing November 15, 2021; and WHEREAS, tlie aforesaid agreement will coordinate witli tlie Law Depaitment inteiiial IT staff to ensure tliat peiiod backrips are in place and can be rised to recover set-vice oritage shorild significant oritage occurs and to provide first level suppoit and resolution for all ProLaw ted'uiical issues; NOW, THEREFORE, Tlie City of Mount Veriion, in City Council convened, does liereby ordain and enact: Section 1. Tlie Mayor is liereby aritlioiized to enter into an agreement witli iid Groripe in tlie amorint of $250.00 per liour on an "as needed basis" for tecluiical support for tlie Law Department's ProLaw related ISSUES commencing November 15, 2021. Section 2. Tlie aforesaid fiinds are to be accounted for in Budget Code A1420.401, Law Depaitment 2021 Budget. Section 3. Tliis ordinance sliall take effect ripon its approval by the Board of Estimate and Contract. Councilperson / INANCE President o C/) 0 City Clerk APPROVED Dept. NOV 3 [1 2fl21 5 RESOLVED, that an ordinance adopted by the City Council on November 23, 202'l, and approved by the Mayor on November 24, 2021, authorizing the transfer of funds within the Department of Public Works, be and the same hereby is approved. A,PPROVED ADOPTED BY AS T(? R BOARD OF ESTIMATE AND CONTRACT Assistant Corpor I APPROVED Dept. 61erk NOV2 3 202'[ AN ORDINANCE AUTHORIZING THE TRANSFER OF FUNDS WITHIN THE DEP ARTMENT OF PUBLIC WORKS. WHEREAS, by letter dated November 22, 2021, tlie Commissioner of tlie Department of Priblic Works lias reqriested peii'nission to transfer $54,950.00 within said department; NOW, THEREFORE, Tlie City of Mount Venion, in City Cormcil convened, does liereby ordain and enact: Section 1. Tlie Comptroller is liereby autl'iorized and directed to transfer tlie sum of $54,950.00 witl'iin tlie Depaitment of Public Works 2021 Budget as follows: AMOUNT I FROM I 'ro , &idget Code A5110.433 I $54,950.00 i(Higl'iway Maintenance ,B(MlldogtoerIVCOeldiieclAeIC6o I i& Repairs-Street i Maintenance & Repair) & I REqeuplapirlnse Section 2. Tliis ordinance sliall take effect IIPOII its approval by the Board of Estimate and Contract. APPROVED APPROVED Dept. Mayor NOV 3 0 2021 RESOLVED, that an ordinance adopted by the City Council on November 23, 2021, and approved by the Mayor on November 24, 2021, authorizing the Mayor to issue Change Order No. 1- Optima Environmental Services, be and the same hereby is approved. ThPPROVED AS TO ADOPTED BY BOARD OF ESTIMATE AND CONTRACT Assistant C6rporaPrlCoun el APPROVED Dept. /" Clerk NOV2 3 2U2 AN ORDINANCE AUTHORIZING THE MAYOR 7 TO ISSUE CHANGE OPTIMA ORDER NO. ENVIRONMENTAL i - SERVICES. WHEREAS, by letter dated November 22, 2021, the Commissioner of tl'ie Depa'itment of Public Works lias reqriested tl"iat Change Order No. I in tl-ie sum of $54,g5o.oo be issried in connection witli certain modifications to the contract for "DPW CANAL STREET FACILITY FUEL TANKS REMOVAL"; NOW, THEREFORE, The City of Morint Vernon, in City Council convened, does hereby ordain and enact: Section :i. Tlie Mayor is liereby authorized to issue Cliange Order No. 1, in the Slllll of $54,g5o.oo, in accordance with contract documents witli OPTIMA ENVIRONMENTAL SERVICES, with reference to "DPW Canal Street Facility Fuel Tanks Removal." Section 2. The Comptroller is hereby arithorized and directed to draw a draft to tlie order of OPTIMA ENVIRONMENTAL SERVICES, for Cliange Order Payment No. i, in the sum of $54,g5o.oo, in accordance with Cliange Order No. 1 and tlie contract documents with OPTIMA ENVIRONMENTAL SERVICES, witli reference to "DPW Canal Street Facility Fi'iel Tanks Removal." Section 3. Funds for tlie aforesaid, not to exceed a total amount of $54,g5o.oo are available from Bridget Code Ai64o.4i4 (Motor Vehicle Control-Repairs to Plant & Eqriipment, Depaitment of Public Works 2021 &idget. Section 4. Tliis ordinance sliall take effect ripon its approvalby tlie Board of Estimate and Contract. (}COunc.l'tlper(s!On APPROVED AS TO FORM S DINANCE Assistant Corporation Cg(inse o a) 0 o E o o o APPROVED Dept. Mayor NOV3 0 2021 RESOLVED, that an ordinance adopted by the City Council on November 23, 2021, and approved by the Mayor on November 24, 2021, requesting permission to defund the position of "Senior Account Clerk" and create/fund the position of "Senior Accountant " within the Office of the City Clerk, be and the same hereby is approved. 7APPROVEDAS TO RM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT 7 Assistant Corporatin'eounse5- APPROVED Dept. Clerk -7' NOV2 3 202? AN ORDINANCE REQUESTING PERMISSION TO TO DEFUND THE POSITION OF "SENIOR ACCOUNT CLERK" AND CREATE/FUND THE POSITION OF "SENIOR ACCO{JNT ANT" WITHIN THE OFFICE OF THE CITY CLERK. WHEREAS, by letter dated Novei'iiber 22, 2021, tlie City Clerk lias requested tl'iat legislation be enacted to deftmd tlie position of "Senior Accoruit Clerk" and create/fimd tlie position of "Senior Accoruitant" in tlie amount of $87,461.25 witliin tlie Office of tlie City Clerk; and WHEREAS, fiinding for tlie aforesaid defttndingr/finding of positions are available in Budget Code A1410.101. Tlie "Senior Accorintant position lias a Min- Max Salaiy of 67,008.44 - $97,687.62; NOW, THEREFORE, Tl'ie City of Mount Venion, in City Council convened, does liereby ordain and enact: Section 1. Tlie Office of tlie City Clerk is liereby autliorized to defitnd tlie position of "Senior Accoruit Clerk" and create/.fimd tl'ie position of "Senior Accorintant" in tlie amoru'it of $87,461.25.00 witl'iin tlie Office of the City Clerk. Section 2. Funds for tlie aforesaid in tl'ie amorint of $87,461.25 are available in Budget Code A1410.101 (Salaries & Wages), Office of the City Clerk 2021 Budget. Section 3. Tliis ordinance sliall talce effect ripon its approval by the Board of Estimate and Contract. o o C/) 3; o o APPROVED APPROVED Dept. Mayor NOV3 0 2fl2? RESOLVED, that an ordinance adopted by the City Council on November 23, 2021, and approved by the Mayor on November 24, 2021, authorizing the Mayor to enter into an agreement with Albert B Allen dba Chef B's Table, be and the same hereby is approved. ADOPTED BY /7PPROVED AS TO,FpRM BOARD OF ESTIMATE AND CONTRACT X' Assaistant Corporataic / APPROVED Dept. NOV2 3 202? AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH ALBERT B ALLEN dba CHEF B's TABLE. WHEREAS, by letter dated November 5, 2021, the Deputy Director of tlie Yoritli Bureau lias reqriested legislation aritliorizing tlie Mayor to enter into an agreement witli Albeit B Allen dba Clief B's Table in the amoru-it of $4,950.00 for tlie contract period of July 13, 2021 to August 19, 2021; and WHEREAS, tlie aforesaid agreement is part of an award from New York State Education Depaitment accepted by tlie City througli legislation dated June 28, 2017 in tlie amorint of $1,120,000.00 for tlie peiiod of July 1, 2017 to June 30, 2022 to administer tlie 21s' Centuty Community Leariiing Centers Program; and WHEREAS, tlie Mormt Veianon Yoritli Bureari will subcontract witl'i Albeit B Allen dba Clief B's Table to offer its Caf6 Academy to youtl'i witliin tbe Morint Vernon S.T.R.O.N.G. Program at Benjamin Turi'ier Middle Scliool. Tliere will be a total of 20 paiticipants and a one (1) l'iour session; NOW, THEREFORE, Tlie City of Mount Vei'non, in City Council convened, does liereby ordain axid enact: Sectionl. Tlie Mayor is liereby autliorized to enter into an agreement witli Albert B Allen dba Clief B's Table in tlie a'i'nount of $4,950.00 for the contract period of July 13, 2021 to August 19, 2021. Section 2. Tlie aforesaid fiinds in an amoruit not to exceed $4,950.00 are to be accoru'ited for in Budget Code A73 16.405 (Contract Services), Yorith Bureau 2021 Bridget. Tlie CFDA# is 84.287. Section 3. Tliis ordinance sliall take effect ripon its approval by the Board of Estimate and Contract. 0 Councilperson APPROVED AS"jq FQRM President Ci €v Clerk 0 C- "C' 0 :I Ci u . O Dept. APPROVED Fly, !,l,lTh 21,,,A,,9. Mayor NOV3 0 2021 RESOLVED, that an ordinance adopted by the City Council on November 23, 2021, and approved by the Mayor on November 24, 2021, authorizing the Mayor to enter into an agreement with NewFlex Hoops Inc. dba NewFlex Youth Program Inc., be and the same hereby is approved. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT ! AssistantCoi nsel APPROVED Dept. Clerk NOV2 3 202! AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH NEWFLEX HOOPS INC. DBA NEWFLEX YOUTH PROGRAMS INC. WHEREAS, by letter dated November 17, 2021, tlie Deputy Director of tlie Yoritli Bureari lias reqriested legislation aritlioiizing tlie Mayor to enter into an agreement witli Newflex Hoops Inc. dba NewFlex Yoritli Programs Inc. in the amormt of $6,000.00 for tlie contract pet-iod of November 1, 2021 to June 19, 2022; and WHEREAS, tlie aforesaid agreement is part of an award from New York State Education Depaitment accepted by the City tl'irougli legislation dated June 28, 2017 in tlie amoruit of $1,120,000.00 for tlie peiiod of July I, 2017 to June 30, 2022 to administer tlie 21s' Century Community Leari'iing Centers Program; and WHEREAS, tlie Moruit Veriion Youtli Bureau will subcontract witli Newflex Hoops Inc. dba NewFlex Youtli Programs Inc. to conduct workshops during programming at Benjamin Tuianer M.S., Cokunbus E.S. and Holmes SCIIOOI. Tliere will be a total of 20 participants/sessions per SCIIOOI and one (1) lioru- sessions per site; NOW, THEREFORE, Tlie City of Mount Vei'non, in City Corincil convened, does liereby ordain and enact: Section 1. Tlie Mayor is liereby autlioiized to enter into an agreement with Newflex Hoops Inc. dba NewFlex Yoritli Programs IIIC. in the amount of $6,000.00 for tlie contract period of November 1, 2021 to June 19, 2022. Section 2. Tlie aforesaid fiinds in an amount not to exceed $6,000.00 are to be accormted for in Budget Code A7316.405 (Contract Services), Youtli Bureau 2021 Budget. Tlie CFDA# is 84.287. Section 3. Tliis ordinance sliall take effect ripon its approval by the Board of Estimate and Contract. ] APPROVED FORM 09QIN CE ((qry iU Assistant Corpopa€;on douansel President o c o C/) a> 0 o a:i o c 'O o APPROVED Dept. Mayor i," a:, NDV 3 €1 2U1 RESOLVED, that an ordinance adopted by the City Council on November 23, 2021, and approved by the Mayor on November 24, 2021, authorizing the Mayor extend an agreement with Just Inspire, be and the same hereby is approved. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT J 'Cn ( o APPROVED "O a) (1) Dept. o Clerk o in O) Cf NOV2 3 202"f AN ORDINANCE AUTHORIZING THE MAYOR TO EXTEND AN AGREEMENT WITH JUST INSPIRE. WHEREAS, by letter dated November 16, 2021, tlie Deprity Director of tlie Youtli Bureari l'ias requested legislation autliorizing the Mayor to extend an agreement witli JUST INSPIRE in tlie amoru'it of $10,000.00 for tlie Morint Vernon Yoritli Bureari's Mount Veriion S.T.R.O.N.G. Program to deliver 34, one (1) liorir classes to paiticipants for tlie contract peiiod of Noven'iber 1, 2021 to Marcli 30, 2020; and WHEREAS, tlie aforesaid agreement is pait of an award from New York State Education Depaitment accepted by tlie City tlu-ougli legislation dated June 28, 2017 in tlie amoruit of $1,120,000.00 for tlie period of July 1, 2017 to June 30, 2022 to administer tlie 21S' Centuy Coinimuiity Leariiing Centers Program; and WHEREAS, tlie Mount Vei-non Youtli Bureau will subcontract witli JUST INSPIRE to offer 60 Morint Veriion S.T.R.O.N.G. paiticipants from Columbus and Holmes Elementaiy SCl'lOOIS programming tliat is designed to teacli cliildren fitness through martial aits instruction witli a pliilosopliy and exercises to improve mental focus and pliysical agility; NOW, THEREFORE, Tl'ie City of Morint Vex-i'ion, in City Council convened, does liereby ordain and enact: Section 1. Tlie Mayor is liereby aritliorized to extend an agreement with JUST INSPIRE in tlie amoru'it of $10,OOO.OO for tlie Morint Vemon Yoritli Bureau's Moruit Veianon S.T.R.O.N.G. Progi-am to deliver 34, one (1) liour classes to paiticipants for the contract peiiod of November 1, 2021 to March 30, 2020. Section 2. Tlie aforesaid fi'inds in an amount not to exceed $10,000.00 are to be accoruited for in Revenue Code A4820 (State Funding) to provide for an appropiiation in Budget Code A7316.405 (Contract Expenses), Youth Bureau 2021 :Budget. Tlie CFDA# is 84.287. Section 3. Tliis ordinance sliall take effect 11POl] its approval by the Board of Estimate and Contract. DINANCE Corporat3prn pOf: EO O LL S a) P APPROVED Dept. OJm Mayor CicO NOV 3 U 2021 RESOLVED, that an ordinance adopted by the City Council on November 23, 2021 and signed by the Mayor on November 24, 2021, authorizing the Mayor to enter into an Inter-municipal agreement with the Westchester County Youth Bureau in the amount of $20,576.00, to support the iinplementation of a positive youth development program that will be offered through the Mount Vernon Youth Bureau for the contract period Januai7 1, 2021 to December 30, 2021,be and the sameliereby is approved. VED AS TO RO ADOPTED BY BOARD OF ESTIMATE AND CON1RACT Assistant Cor5or C,zSunsel o a) i APPROVED o Dept. o C/) a) Clerk l Cj NOV2 3 202? AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN INTER-MUNICIP,'U, AGREEMENT WITI-I TI-IE WESTCHESTER COUNTY YOUTH BUREAU. WHEREAS, by letter dated October 5, 2021, tlie Executive Director of tl'ie Youtl'i Bureau has requested legislation aritliorizing tlie Mayor to enter into an Inter-municipal agreement witli tlie Westcliester County Youtli Bureari in tlie amount of $20,576.00. Tliese fiinds will suppoii tl'ie implementation of a positive youtli development program tliat will be offered tlu-origli tlie Mount Vernon Youth Bureari for tlie contract period January 1, 2021 to December 30, 2021; NOW, THEREFORE, The City of Mount Venion, in City Council convened, does hereby ordain and e'iiact: Section 1. Tlie Mayor is liereby autliorized to enter into an Inter-municipal agreement with the Westcliester Coruity Yoritli Bureau in tlie amorint of $20,576.00. Tliese fiinds will suppoit tlie implementation of a positive youtli development program that will be offered throrigli tl'ie Morint Vei'non Yoritli Bureau for tlie contract period Januaiy 1, 2021 to December 30, 2021. Section 2. Tlie aforesaid fiinds are to be accoruited for in Revenue Code A4790.6 to provide for an appropriation in Budget Codes A6295.101 (Salaries and Fringes) and A7338.458 (Miscellaneous Expenses). Tliere is no matcl'iing obligation for tliis grant. Section 3. Tliis ordinance sliall take effect ripon its approval by tl'ie Board of Estimate and Contract. ga) ()O 05; LL S- a) E APPROVED APPROVED /)] / /" 1/ 1/ t- ? Dept. OJCO Mayor CiaO NOV 3 0 2021 l.,.1 RESOLVED, that an ordinance adopted by the City Council on November 23, 2021, and approved by the Mayor on November 24, 2021, authorizing the Mayor to enter into an agreement with Motorola Solutions, be and the same hereby is approved. TO "! ADOPTED BY BOARD OF ESTIMATE &1PPRoVEDSAis AND CONTRACT o [ Assistant CorporalThl' 'O (') APPROVED Dept. }- Clerk f,a NOV 2 3 202t AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH MOTOROLA SOLUTIONS. WHEREAS, by letter dated November 10, 2021, tlie Commissioner of tlie Departinent of Public Safety lias requested legislation autliorizing the Mayor to enter into a lease agreement witli Motorola Solutions (radio comn'iunications systems) for a tet-x'n of eiglity-four (84) montlis in tl'ie amount of $2,616,541.38 commencing October 15, 2021 to October 15, 2028; and WI-IEREAS, Motorola Solutions, via its service provider, Electronic Service Sohitions of Elmsford, NY (knoutn as ESS), installed tlie radio communications system in 2020 and maintains tl'ie service contract for said radio communication equipment; axid WHEREAS, tlie aforesaid lease agreement will be placed into tlie 2022, 2023, 2024, 2025, 2026, 2027 and 2028 Department of Public Safety budgets as follows: Payment Strtxcture/Amortization Scliedule Payinent Payment Due Lease Payinent Interest Principal Balance Nun'iber An'iormt 10/15/2021 250,000.00 o 250,000.00 2,045,000.00 10/15/2022 338,077.34 77,505.50 260,571.84 1,784,428.16 101 15/2023 338,077.34 67,629.83 270,447.5 1 1,513,980.65 10/15/2024 338,077.34 51379.87 280,697.47 I ,233,283.18 338,077.34 46,741 .43 291,335.91 941 ,947.27 10/1 5/2026 338,077.34 35,699.80 302,377.54 639,569.73 101 15/2027 338,077.34 24,239.69 313,837.65 325,732.08 101 5,'2028 338,077.34 12,345.26 325,732.08 o :irand Tota s $ 2,616,541.38 321,541.38 2.295, 000. 00 WI-IEREAS, tlie lease payments can be made on or before October 15" of each of tlie previorisly referenced years, in satisfaction of the lase agreement; NOW, THEREFORE, Tlie City of Moru'it Vei-i'ion, in City Council convened, does liereby ot-dainand enact: Section 1. Tl'ie Mayor is liereby aritlioiized to enter into a lease agreement witli Motorola Solutions (radio communications systen'is) for a tenn of eighty-four (84) months in tlie amormt of $2,616,541.38 commencing October 15, 2021 to October 15, 2028. Section 2. Tlie aforesaid funds in tl'ie amount of $338,077.34 (per year) for years 2022 tlu-ougli 2028 are to Lie accormted for in Budget Code A3120.203 (Equipment), Depaitment of I%blic Sa'fety. Section 3. Tliis ordinance sliall take effect ripon its approval lry the Board of Estimate and Contract. PPRO\/§AS IS O N CE BO /"" Assistant Corporation President o c o CO a City Clerk E o li APPROVED Dept. Mayor NOV 3 0 2021 (3 RESOLVED, that an ordinance adopted by the City Council on November 23, 2021, and approved by the Mayor on November 24, 2021, authorizing the Mayor to enter into an agreement with Municipal Emergency Services for the purchase of two (2) American Rescue Sets (Emergency Rescue Equipment 'Uaws of Life"), be and the same hereby is approved. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT Assistant Corporat APPROVED Dept. [3 NOV2 3 XO21 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH MUNICIP AL EMERGENCY SERVICES FOR THE PURCHASE OF TWO (2) AMERICAN RESCUE SETS (EMERGENCY RESCUE EQUIPMENT "J AWS OF LIFE"). WHEREAS, by letter dated November 16, 2021, tlie Commissioner of tlie Fire Depaitment lias reqriested legislation autliorizing tl'ie Mayor to enter into an agreement witli AAunicipal Emergency Services a company identified by Sourcewell State Contractors No. 040220 (NY State Contract) for tl'ie prircliase of two (2) American Rescue Sets (Emergency Rescue Eqriipment "Jaws of Life") at tlie cost of $110,569.55; and WHEREAS, tlie aforesaid equipment will be placed on Rescue 1 Apparatus and tlie Aei-ial Fire Truck for rescue operations and extrications; NOW, THEREFORE, Tlie City of Morint Vei'non in City Coru'icil convened, does liereby ordain and enact: Section 1. The Mayor is liereby autliorized to enter into an agreement witli Municipal Emergency Services a company identified by Sourcewell State Contractors No. 040220 (NY State Contract) for tl'ie prircliase of two (2) American Rescue Sets (En"iergency Rescue Eqriipment 'Uaws of Life") at the cost of $110,569.55. Section 2. Tlie aforesaid fiands in tlie amorint of $110,569.55 are to be accorn'ited for in Budget Code A9900.101 (American Rescue Program Act), Fire Depaitment. Section 3. Tliis ordinance sliall take effect upon its approval by the Board of Estimate and Contract. X /; .-al APPROVED bB @3osw Assistant Corporation Cg6nsel c o CD a APPROVED Dept. ,,/ Mayor 27 NDV3 0 2tl21 ie% RESOLVED, that Resolution No. 4 adopted by this Board of Estimate and Contract on May 24, 2021, fixing the salary of Senior Account Clerk, is hereby amended to add the position of Senior Accountant within the Office of the City Clerk as follows: OFFICE OF THE CITY CLERK Delete Senior Account Clerk 77,972 Add Senior Accountant 87,461.25 RESOLVED, that this resolution shall take effect immediately. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT Assistant Corporation unsel APPROVED //7 Dept. Clerk NOV 3 0 2021 )5 WHEREAS, by letter dated November 29, 2021, the Corni'nissioner of the Depaitment of Public Works lias certified that PCI INDUSTRIES CORP. has perfon'ned "2021-2023 RESURFACING OF VARIOUS STREETS IN THE CITY OF MOUNT VERNON," in a good and substantial manner, and is entitled to paitial payment #l in tlie sum of $810,675.81; NOW, THEREFORE, be it RESOLVED, that the Comptroller be and slie hereby is authorized and directed to pay PCI INDUSTRIES CORP. partial payment #1, in the sum of $810,675.81, as certified by tl'ie Coini'nissioner of Public Works; said draft to be delivered to tlie Corporation Counsel, by liim, to be paid over to said contractor ripon proof of tlie absence of liens against the same; the aforesaid is payment subject to the filing by said contractor of the required documents. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT APPROVED Dept. /Clerk a 25