Board of Estimate & Contract

BOARD OF ESTIIVIATE & CONTRACT AGENDA TUESDAY, JUNE 28, 2022 4:00 PM CITY COUNCIL CHAMBERS - CITY HALL MOUNT VERNON, NEW YORK & VIA FACEBOOK.COM/MOUNTVERNONNY "REVISED" RESOLUTIONS APPROVING ORDINANCES Authorizing the Mayor to enter into a Third Amendment to the Inter-Municipal Agreement ("IMA") with the County of Westchester. Amending Ordinance No. 8 adopted on April 13, 2022, entitled "AN ORDINANCE AUTHORIZING PURCHASE OF ONE (1) NEW FORD F-550 WITH 9 FEET LANDSCAPING DUMP BODY". Granting pet'mission to transfer funds and to begin the process of recodification of the city code within the Office of the City Clerk. ($14,000.00) Authorizing the Mayor to enter into an agreement with Ary Souza Lima, to offer capoeira, a Quique blend of martial arts. Granting permission to three (3) members of the Department of Buildings to attend Advance Building Science Series/Training. (8/22-8/26) Granting permission to the Director of the Office of Emergency Management to attend the Hazardous Materials Awareness Train the Trainer & Hazardous Materials Technician Course. (6/30-7/2) Granting permission to the Deputy Commissioner of the Department of Assessment to attend the Cornell Seminar on Appraising - "The Application of the Three Approaches to Value" an online course. (7/17-7/22) 8. AuthorizingtheMayorto enterinto a RenewalServiceAgreement with MRBigroup, Engineering, Architecture, Surveying, D.P.C. Requesting permission to add an Assistant Comptroller position, reallocate funds within the salary line from the Budget Analyst/Grant Compliance position within the Department of Finance, using salary savings. 10. Authorizing and directing the Comptroller to establish an escrow account for Alexander Development Group (the "Applicant") to facilitate the transfer of the monies that remain for public improvements at 42 West Broad Street.  Board of Estimate & Contract Page 2 June 28, 2022 SETTLEMENTS 11. Settling the claim of NICOLA BAILEY - $20,000.00. 12. Settling the claim of GARTH ROWELL - $4,277.85. SALARY AMENDMENTS 13. Finance Department - (AsSistant Comptroller) REQUEST TO REJECT/RE-ADVERTISE BIDS Requesting to reject/re-advertise for bids for "42 W. BROAD STREET - ADA I'MPROVEMENTS, SIGNAL UPGRADES, AND PAVEMENT MARKING IMPROVEMENTS". (July 19, 2022) REQUEST TO REJECT BIDS 15. Requesting to reject the bids received for "CLEANING/MAINTENANCE OF V ARIOUS CITY-OWNED BUILDINGS." PARTIAL PAYMENTS 16. Authorizing partial payment #4 to PCI INDUSTRIES CORP - $350,148.60. 17. Authorizingpartialpayment#5toPCIINDUSTRIESCORP-$1,008,488.69. pg 2  BOARD OF ESTIMATE & CONTRACT AGENDA TUESDAY, JUNE 28, 2022 4 00 PM MAYOR'S CONFERENCE ROOM - CITY HALL MOUNT VERNON, NEW YORK & VIA FACEBOOK.COM/MOUNTVERNONNY "REVISED" RESOLUTIONS APPROVING ORDINANCES Authorizing the Mayor to enter into a Third Amendment to the Inter-Municipal Agreement ("IMA") with the County of Westchester. Amending Ordinance No. 8 adopted on April 13, 2022, entitled "AN ORDINANCE AUTHORIZING PURCHASE OF ONE (1) NEW FORD F-550 WITH 9 FEET LANDSCAPING DUMP BODY". Granting permission to transfer funds and to begin the process of recodification of the city code within the Office of the City Clerk. (siz+,ooooo) Authorizing the Mayor to enter into an agreement with Ary Souza Lima, to offer capoeira, a Quique blend of martial arts. Granting permission to three (3) members of the Department of Buildings to attend Advance Building Science Series/Training. (8/22-8/26) Granting permission to the Director of the Office of Emergency Management to attend the Hazardous Materials Awareness Train the Trainer & Hazardous Materials Technician Course. (6/30-7/2) Granting permission to the Deputy Commissioner of the Department of Assessment to attend the Cornell Seminar on Appraising - "The Application of the Three Approaches to Value" an online course. (7/17-7/22) 8. Authorizing the Mayor to enterinto a RenewalServiceAgreementwith MRBi group, Engineering, Architecture, Surveying, D.P.C. Requesting permission to add an Assistant Comptroller position, reaIIocate funds within the salary line from the Budget Analyst/Grant Compliance position within the Department of Finance, using salary savings. 10. Authorizing and directing the Comptroller to establish an escrow account for Alexander Development Group (the "Applicant") to facilitate the transfer of the monies that Board of Estimate & Contract Page 2 June 28, 2022 SETTLEMENTS 11. Settling the claim of NICOLA BAILEY - $20,000.00. 12. Settling the claim of GARTH ROWELL - $4,277.85. SALARY AMENDMENTS 13. FinanceDepartment-(AssistantComptroller) REQUEST TO REJECT/RE-ADVERTISE BIDS Requesting to reject/re-advertise for bids for "42 W. BROAD STREET - ADA IMPROVEMENTS, SIGNAL UPGRADES, AND PAVEMENT MARKING IMPROVEMENTS". Quly 19, 2022) REQUEST TO REJECT BIDS 15. Requesting to reject the bids received for "CLEANING/MAINTENANCE OF V ARIOUS CITY-OWNED BUILDINGS." I)g. 2  BOARD OF ESTIMATE & CONTRACT AGENDA TUESDAY, JUNE 28, 2022 4 00 PM MAYOR'S CONFERENCE ROOM - CITY HALL MOUNT VERNON, NEW YORK & VIA FACEBOOK.COM/MOUNTVERNONNY RESOLUTIONS APPROVING ORDINANCES Authorizing the Mayor to enter into a Third Amendment to the Inter-Municipal Agreement ("IMA") with the County of Westchester. Amending Ordinance No. 8 adopted on April 13, 2022, entitled "AN ORDINANCE AUTHORIZING PURCHASE OF ONE (1) NEW FORD F-550 WITH 9 FEET LANDSCAPING DUMP BODY". Granting permission to transfer funds and to begin the process of recodification of the city code within the Office of the City Clerk. ($14,000 00) Authorizing the Mayor to enter into an agreement with Ary Souza Lima, to offer capoeira, a Quique blend of martial arts. Granting permission to three (3) members of the Department of Buildings to attend Advance Building Science Series/Training. (8/22-8/26) Granting permission to the Director of the Office of Emergency Management to attend the Hazardous Materials Awareness Train the Trainer & Hazardous Materials Technician Course. (6/30-7/2) Granting permission to the Deputy Commissioner of the Department of Assessment to attend the Cornell Seminar on Appraising - "The AppIication of the Three Approaches to Value" an online course. (7/17-7/22) 8. Authorizing the Mayor to enter into a Renewal ServiceAgreement with MRBi group, Engineering, Architecture, Surveying, D.P.C. Requesting permission to add an Assistant Comptroller position, reallocate funds within the salary line from the Budget Analyst/Grant CompIiance position within the Department of Finance, using salary savings. 10. Authorizing and directing the Comptroller to establish an escrow account for Alexander Development Group (the "Applicant") to facilitate the transfer of the monies that remain for public improvements at 42 West Broad Street. SETTLEMENTS 11. Settling the claim of NICOLA BAILEY - $20,000.00. 12. Settling the claim of GARTH ROWELL - $4,277.85. '14 :E (l 11-.2"i::-'rl" pU7, illlla" Board of Estimate & Contract Page 2 June 28, 2022 SALARY AMENDMENTS 13. Finance Department - (Assistant Comptroller) REQUEST TO REJECT/RE-ADVERTISE BIDS Requesting to reject/re-advertise for bids for "42 W. BROAD STREET - ADA IMPROVEMENTS, SIGNAL UPGRADES, AND PAVEMENT MARKING IMPROVEMENTS". (July 19, 2022) IS)g 2 JuN2 8 2022 r RESOLVED, that an ardinance adopted by the City Council on June 22, 2022 and signed by the Mayor on June 23, 2022, authorizing the Mayor to enter into a Third Amendment to the Inter-Municipal Agreement ("IMA") with the County of Westchester, be and the same hereby is approved. AS TO ADOPTED BY BOARD OF ESTIMATE AND CONTRACT v l g4nra'i+irirl o APPROVED c o Dept. t/) CL Clerk 4 JUN2 2 20:?21 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A THIRD AMENDMENT TO THE INTER-MUNICIPAL AGREEMENT ("IMA") WITH THE COUNTY OF WESTCHESTER WHEREAS, by letter the Corporation dated Counsel June 15, 2022, has requested legislation authorizing the Mayor to enter into a Third Amendment to the Inter-Municipal Agreement between the Corinty of Westchester ("County") and the City of Mount Vernon tliat was originally executed on December 24, 2008 for Memorial Field; and WHEREAS, tlie aforesaid original agreement, declared tliat the Cormty agreed to assist in tunding certain improvements to Memorial Field. The original agreement requested certain improvements and the City was responsible for completing the improvements in accordance with the County-approved plans but did not do so; and WHEREAS, the City of Morint Vernon and the County of Westcliester entered into a First Amendment Inter-Municipal Agreement dated December 5, 2018, whereby the Cormty agreed to assume responsibility for constructing the Project after the City has remediated the property to full satisfaction of the New York State Department of Environmental Conservation ("NYSDEC") and the County; and WHEREAS, into a Second Amendment tlie parties entered dated November 18, 2021, to specify that the term of the Agreement will continue until the expiration of any County bonds issued in coi'inection with tlie improvements and to increase tlie Coruity's commitment to financing the improvements to Twenty-Nine Million Six I-Iundred Two Dollars ($29,602,000.00); and WHEREAS, tlie Second Amendment to Inter-Municipal Agreement with tlie County of Westchester also revised the description of the Project to "improvements to tlie Property including, tut not limited to the design, permitting, construction n"ianagement and construction of: a multi-prirpose synthetic turf field; eight lane- running track and bleaclier seating witli a capacity of approximately 3,900; tennis courts; a skate park; and several buildings including but not limited to locker rooms, concessions, ticket sales, restrooms, security, and equipment storage; replacement of concrete sidewalk, installation of chain link fencing; and associated infrastructure,; site-work, and landscaping, and other associated equipment and apprirtenances as more particularly described in plans and specifications approved by the County Commissioner of Public Works and Transportation or the Commissioner's authorized designee;" and WHEREAS, the parties desire to enter into a Third Amendment to amend the IMA further to provide additional work to be performed by the County due to rinforeseen site conditions and increase the Corinty's financing to Forty Million, Eight }-Iundred Ninety-Nine Thorisand Dollars ($40,899,000.00); and WHEREAS, tl'ie Agreement will be amended to provide for additional work to be performed by the County due to rinforeseen site conditions, including shallow bedrock, which required additional rock drilling; debris and contaminated soil discovered tl'irougliorit tlie site, wliich required proper removal and disposal; and unstable rock slope which required larger than anticipated rock removal to meet a stable rock face for the grandstand forindation; and WHEREAS, the Project required design changes resulting from the rinforeseen site conditions, including changes to the building foundation and a redesign of the drainage system. Furtlier, it became necessary to relocate the scoreboard and its infrastructure to a more visible Iocation than was originally shown on the plans to allow for advertising and income-generating potential for the City; NOW, THEREFORE, "i .yH ']. 7, J and enact: Tlie City of Mount Vernon, in Citv Council convened, does hereby ordain Sectionl. The Mayor is hereby arithorized to enter into a Third Amendment to tlie Inter-Municipal Agreement between the County of Westchester and tlie City of Morint Vernon that was originally executed on December 24, 2008 for Memorial Field. Section 2. Tliis ordinance sliall take effect ripon its approval by the Board of Estimate and Contract. Councilperson APPROVED AS TO FORM THIS ORDINANCE f j t i Counsel )' / : i " ii CLCL APPROVED o E o APPROVED Dept. Mayor Page 2 JUN2 8 2022 C2 RESOLVED, that an ordinance adopted by the City Council on June 22, 2022 and signed by the Mayor on June 23, 2022, amending Ordinance No. 8 adopted on April 13, 2022, entitled "AN ORDINANCE AUTHORIZING PURCHASE OF ONE (1) NEW FORD F-550 WITH 9 FEET LANDSCAPING DUMP BODY", be and the same hereby is approved. PROVED AS ORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT c o t'rt) oa) 2>0 CQ APPROVED c o Dept. C/) Cl Clerk JUN 2 2 20221 L-g i AN ORDINANCE AMENDING ORDINANCE N0. 8 ADOPTED ON APRIL 13, 2022, ENTITLED "AN ORDINANCE AUTHORIZING PURCHASE OF ONE (l) NEW FORD F-550 WITH 9 FEET LANDSCAPE DUMP BODY" WHEREAS, by letter dated June 2, 2022, the Commissioner of the Department of Public Works has reqriested legislation amending Section 2 of Ordinance No. 8 adopted on April 13, 2022, entitled "AN ORmNANCE AUTHORIZING PURCHASE OF ONE (l) NEW FORD F-550 WITH 9 FEET LANDSCAPE DUMP BODY"; NOW, THEREFORE, The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. Section 2 of Ordinance No. 8, adopted on April 13, 2022, entitled "AN ORDINANCE AUTHORIZING PURCHASE OF ONE (1) NEW FORD F-550 WITH 9 FEET LANDSCAPE DUMP BODY" is hereby amended as follows: WHEREAS, by letter dated April 7, 2022, the Commissioner of the Department Works has requested legislation of Public authorizing the purchase of one (1) new 2022 Ford Super Duty F-550 for a total amount of $67,990.00, which will assist us in transporting both persoru'iel and collected waste back to the Westchester County MRF for disposal; and WHEREAS, the Department of Public Works is cunently underway with establishing various sustainability initiatives to assiSt with city-wide cleanup efforts but suffers from a lack of roadworthy trucks and equipment to complete these tasks in a timely manner due to the fact that many of the vehicles in the fleet are over 15+ years old and have expired their lifetime rise; and WHEREAS, this coming summer we intend to ramp up orir enhanced Quality of Life efforts and continuing the "Love Our City" campaign. There will be established hand-crew teams in various zones throughout the City to ensure all blighted areas that were previously neglected are now being addressed; and WHEREAS, Schultz Ford has been identified as a dealer who currently has the necessary equipment readily available has quoted the City of Mount Vernon $67,990.00 for a New 2022 Ford Super Duty F-550, VIN# 1FDOX5HN8NED18463; NOW, THEREFORE, The City of Mount Vemon in City Corincil convened, does hereby ordain and enact: Section 1. The Department of Public Works is liereby authorized Department of Public Works has requested legislation authorizing the purchase of one (l) new 2022 Ford Super Duty F-550 for a total amount of $67,990.00, which will assist ris in transporting both persoi'inel and collected waste back to the Westchester Corinty MRF for disposal. JUN 2 2 .1 t, Section 2. Funds for the aforesaid will be availab(e within the American Rescue Plan Act Funding (ARPA) [A8170.447ARP - Streetscape Litter Reduction] A8170.203ARP - Streetscape Litter Reduction Eqriipment. Section 3. This ordinance shall take effect upon its approval by the Board of Estimate and Contract. New Matter Underlined Deleted Matter in Braclcets [ ] Councilperson APPROVED S FORM THIS ORDINANCE Counsel I :! -' I' o o City Clerk APPROVED o Ccri APPROVED ' / // )1 i il Dept. By Mayor Page 2 JUN2 8 2022 RESOLVED, that an ordinance adopted by the City Council on June 22, 2022 and signed by the Mayor on June 23, 2022, granting permission to transfer funds and to begin the process of recodification of city code within the Office of the City Clerk, be and the same hereby is approved. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT c o tm Oa) :5 > o CQ APPROVED o Dept. Clerk JUN2 2 r- ,) AN ORJ)TNANCE GRANTING I)ERMISSION TO TRANSFER FUNDS AND TO BEGIN THE PROCESS OF RECODIFICATION OF CITY CODE WITHIN THE OFFICE OF THE CITY CLERK WHEREAS, by letter dated June 22, 2022, the City Clerk has requested legislation to transfer fiinds to begin the recodification of the City Code. The City Corincil will allow Zoning Application fees, specifically Land Use application fees funds the expense account designated for tlie Recodification of the City Cliarter; and WHEREAS, we reqriest permission to transfer the amount of $14,000.00 to be allocated from Budget Code A1411.401 - Office Expense (Inc. Boards and Commissions) to Account Code A1410.483 (Recodification of Charter); NOW, THEREFORE Tlie City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. Tl'ie Office of the City Clerk is hereby authorized to transfer funds in tlie amount of $14,000.00 from Budget Code A1411.401 - Office Expense (Inc. Boards and Commissions) to Account Code A1410.483 (Recodification of Charter), Office of tlie City Clerk Budget to begin the recodification of the City Code allow project on an annual basis. Section 2. This ordinance shall take effect upon its approval by the Board of Estimate and Contract. PROVED AS ATTEST: APPROVED Dept. By JUN2 s my q RESOLVED, that an ordinance adopted by the City Council on June 22, 2022 and signed by the Mayor on June 23, 2022, authorizing the Mayor to enter into an agreement with Ary Souza Lima, to offer capoeira, a Quique blend of martial arts, be and the same hereby is approved. AP ROVED AS ADOPTED BY BOARD OF ESTIMATE AND CONTRACT 'r o APPROVED o Dept. :) o Clerk t/) a) CF: JUN 2 2 AN ORDrNANCE AUTHORtZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH ARY SOUZA LIMA, TO OFFER CAPOEJRA, A {JNIQUE BLEND OF MARTIAL ARTS WHEREAS, by letter dated June 15, 2022, tl'ie Deputy Director of the Youth Bureau has requested legislation autliorizing tl'ie Mayor to enter into an agreei'nent witli Aiy Souza Lima, to offer Capoeira, a unique blend of inai-tial arts to paiticipants in tlie Mount Vernon S.T.R.O.N.G. suininer prograin for tlie contract period of July 5, 2022 tlii-ougli August 12, 2022 at Bei'ijainin Turner Middle School; and WHEREAS, ii'i an ordinance dated February 9, 2022, the Mount Vernon Youtl'i Bureau was approved to accept a grant from tlie Office of Cliildren and Family Services in tlie ainount of $122,700.00, for tlie contract period of January 1, 2022 - September 31, 2023; and WHEREAS, tlie worksliops will be delivered Monday, Wednesday and Tl'uirsday for six (6) weeks and will include tlie following: a total of eigliteen (18) sessions wliidi will incIude 15 l'iours of class time to be instructed by Ary Souza Lima, and two (2) staff members; LIP to tweiQ (20) paiticipants per session; sessions will include iriaitial aits, dance, music and acrobatics. an introduction to Brazilian culture and liistory; paiticipants will develop musical skills, fluidity and strength, flexibility, endurance, self-confidence, and self-awareness. NOW, THEREOFRE, Tlie City of Mount Vei-non, in City Council convened, does hereby ordain and enact: Section 1. Tlie Mayor is hereby autliorized to enter into an agreement with Ary Souza Liina, to offer Capoeira, a unique blend of martial arts to participants in the Moui'it Vernon S.T.R.O.N.G. summer program for tlie contract period of July 5, 2022 tlirougli August 12, 2022 at Benjamin Turner Middle School. Section 2. T)ie cost of services will not exceed $3,500.00 and funds for the pi-ogram are to be accounted for in Budget Code A73 16.405. The CFDA# is 84.287. Section 3. Tliis ordinance shall take effect LlPOn its approval by the Board of Estii'nate & Conti-act. a- " i - at f i Counqilperson PROVED AS THIS ORDINANTeE t Corppra'fio,!Counsel ' /'PG ident 7 ./ '. k' CityClerk > (qi o CL o APPFIOVED al(S) Dept. BY Mayor JUN 2 8 2022 RESOLVED, that an ordinance adopted by the City Council on June 22, 2022 and signed by the Mayor on June 23, 2022, granting permission to three (3) members of the Department of Buildings to attend Advance Building Science Series/Training, be and the same hereby is approved. PPRgVED AS ADOPTED BY BOARD OF ESTIMATE AND CONTRACT c o fm 0a) 2>0 APPROVED Dept. Clerk JUN 2 2 AN ORDINANCE GRANnNG PERMISSION TO THREE (3) MEMBERS OF THE DEPART"MENT OF BUILDINGS TO ATTEND ADVANCE BUILDING SCIENCE SERIES / TRAINING WHEREAS, by letter dated June 13, 2022, the Commissioner of the Department of Buildings lias requested legislation granting permission to three (3) members of said department to attend tlie Advance Building Science Series / Training to be conducted at tlie Emergency Management Institute and National Emergency Training Center located in Emmitsburg, Maryland from August 22, 2022, to Aaigust 26, 2022; and WHEREAS, the Advance Building Science Series / Training a 4!/;i-day course designed to address the ever-cl"ianging challenges faced from flood and wind risk througli a comprehensive approach of best-practice mitigation, and code compliance. The corirse will focus on Flood and Wind Provisions of the I-Codes and ASCE-24, Steps to a Successful Elevation, Incorporating Future Conditions into Flood Design, Wind Mitigation for Buildings: Policies & Procedures for Successful Recovery and Critical Building Performance for Wind; NOW, THEREFORE, Tlie City of Morint Vernon, in City Council convened, does hereby ordain and enact: Sectionl. Permission is hereby granted to three (3) members of the Department of BuiIdings to attend the Advance Building Science Series / Training to lre coxiducted at the Emergency Management Institute and National Emergency Training Center located in Emmitsburg, Maryland from August 22, 2022, to August 26, 2022. Section 2. Permission is also granted for rise of a city vehicle to attend this training. A repoit will be submitted to tlie City Council upon the members return from training. Section 3. The total cost for tlie aforesaid not to exceed $1,028.93. The is as follows: (i) meal ticket - $286.32 per person, x3 = $858.93; (ii) gas breakdown and tolI: $I70.00 = rorindtrip; and (iii) lodging is free of cost. The training cost will be satisfied from Bridget Line A3620.451 (Training). Reimbursement for travel expenses is further authorized ripon presentment of receipts. Section 4. Tliis ordinance sliall take effect upon its approval by the Board of Estimate and Contract. Councilperson THIS ORDINANCE A Corpp'Fation 6unsel l/ . / City Clerk APPROVED Dept. BY Mayor JUN 2 8 2022 RESOLVED, that an ordinance adopted by the City Council on June 22, 2022 and signed by the Mayor on June 23, 2022 granting permission to the Director of the Office of Emergency Management to attend the Hazardous Materials Awareness Train the Trainer & Hazardous Materials Technician Course, be and the same hereby is approved. PROVE AS T ADOPTED BY BOARD OF ESTIMATE AND CONTRACT [ a c o tc0 Oa) 2>0 (Q APPROVED c o Dept. in Cl Clerk E o JUN 2 2 AN ORDINANCE GRANTING PERMISSION TO THE DIRECTOR OF THE OFFICE OF EMERGENCY MANAGEMENT TO ATTEND THE HAZARDOUS MATERIALS AW ARENESS TRAIN THE TRAINER & HAZARDOUS MATERIALS TECHNICIAN COURSE WHEREAS, by letter dated June 14, 2022, the Director of the Office of Emergency Management has requested legislation granting permission to attend the Hazardous Materials Awareness Train the Trainer & Hazardous Materials Tecl'u'iician coru-se being offered at Center for Disaster Preparedness in Anniston, Alabama from June 30, 2022, througl'i July 2, 2022. Tliese courses will help him to complete Haz- Mat training so that he is able to facilitate Haz-Mat training with our first responders, the Citizen Corps Volunteers (CERT, MRC, VOICE, etc.), our business community and tlie public at large; NOW, T:F-IEREFORE, Tlie City of Morint Vernon, in City Corincil convened, does hereby ordain and enact: Section 1. Permission is hereby granted to Director of the Office of Emergency Management to attend tlie Hazardous Materials Awareness Train the Trainer & Hazardoris Materials Technician corirse being offered at Center for Disaster Preparedness in Anniston, Alabama from June 30, 2022, througli July 2, 2022. These courses will help him to complete Haz-Mat training so that he is able to facilitate Haz- Mat training with orir first responders, the Citizen Corps Volunteers (CERT, MRC, VOICE, etc.), orir business commrinity and the public at large. Section 2. Tliere is no cost to tlie city for the training, travel or lodging. Section 3. Tliis ordinance shall take effect upon its approval by the Board of Estimate and Contract. Councilperson APPR VED City Clerk o APPROVED Dept. JUN2 8 2022 1 RESOLVED, that an ordinance adopted by the City Council on June 22, 2022 and signed by the Mayor on June 23, 2022, granting permission to the Deputy Commissioner of the Department of Assessment to attend the Cornell Seminar on Appraising - "The Application of the Three Approaches to Value", an online course, be and the same hereby is approved. ROVED AS F M ADOPTED BY BOARD OF ESTIMATE AND CONTRACT 7 .!iaaau&am rnr4tinnnonsel c o ta) Oa) 5 > o C'Q CCI APPROVED c Dept. o cri a Clerk o 1. JUN 2 2 AN ORDINANCE GRANTING PERMISSION TO THE DEPUTY COMMISSIONER OF THE DEPARTMENT OF ASSESSMENT TO ATTEND THE CORNELL SEMINAR ON APPRAISING - "THE APPLICA'I"ION OF THE THREE APPROACHES TO VALUE," AN ONLINE COURSE WHEREAS, by letter dated .hine 16, 2022, the Deputy Commissioner of the Department of Assessment lias requested permission to attend the Cornell Seminar on Appraising - "The Application of the Three Approaches to Value," an online corirse that will be lield from July 1 7"' - 22"d, 2022. This is an approved course by the New York State Assessors Association that will enhance the knowledge of the Deputy as it pertains to assessment approaches and appraisals; NOW, THEREFORE, Tlie City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. Permission is hereby granted to the Deputy Commissioner of the Department of Assessment to attend the Cornell Seminar on Appraising - "The Application of the Three Approaches to Value," an online course that will be held from July 17('1 - 22"d, 2022. This is an approved course by the New York State Assessors Association tl'iat will enhance the knowledge of the Deputy as it pertains to assessment approaches and appraisals. Section 2. The cost of this Seminar is $445.00, and funds are available in Budget Line A1355-417 (Education/Training). Section 3. This ordinance shall take effect upon its approval by the Board of Estimate and Contract. = Councilperson PROVED AS RM THIS ORDINANCE 0 orp atio ounsel c m ffi a CL <- (0 dty Clerk gM'!"jV*p ai5 € e APPFIOVED a:iOh Dept. JtJN2 8 2822 RESOLVED, that an ordinance adopted by the City Council on June 22, 2022 and signed by the Mayor on June 23, 2022, authorizing the Mayor to enter into a Renewal Service Agreement with MRBlgroup, Engineering, Architecture, Surveying, D.P.C., be and the same hereby is approved. AS TO R ADOPTED BY , ,4 ,( BOARD OF ESTIMATE AND CONTRACT t Corpq ion Cou el c o fm Oa) :5 > o CQ APPROVED c o Dept. CQ a Clerk o JUN 2 2 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A RENEWAL SERVICE AGREEMENT WITH MRBlgrorip, ENGINEERING,ARCHITECTURE, SURVEYING, D.P.C. WHEREAS, by letter dated June 6, 2022, tlie Commissioner of the Department of Assessment has requested legislation authorizing the Mayor to enter into a renewal service agreement with MRBlgroup, Engineering, Architecture, Surveying, D.P.C. to maintain the official City of Mount Vernon Tax Maps at the annual cost of $17,160.00 for the period January 2, 2022 to December 31, 2022; NOW, THEREFORE, The City of Morint Vernon, in City Council convened, does hereby ordain and enact: Section 1. The Mayor is hereby authorized to execute the renewal service agreement with MRBigroup, Engineering, Architecture, Surveying, D.P.C.to maintain the official City of Morint Vernon Tax Maps at tlie annual cost of $17,160.00 for the period January 2, 2022 to December 31, 2022. Section 2. Funds for the aforesaid are available in Budget Line A1355.204 (Assessor's Remapping), Department of Assessment 2022 Budget. Section 3. Tl'iis ordinance shall take effect upon its approval by the Board of Estimate and Contract. Councilperson y€ AS, M THIS ADOPTED ORDINANCE BY CITY,COUNCIL f I 5ui -l .. lt C--pm(,oJnsel tri City Clerk o o ius"Ttt! o APPROVED Dept. Mayor JUN 2 8 2022 RESOLVED, that an ordinance adopted by the City Council on June 22, 2022 and signed by the Mayor on June 23, 2022, requesting permission to add an Assistant Comptroller position, reallocate funds within the salary line from the Budget Analyst/Grant Compliance position within the Department of Finance, using salary savings, be and the same hereby is approved. AS M ADOPTED BY BOARD OF ESTIMATE ,?a- x AND CONTRACT / orai el APPROVED o Dept. Clerk o JUN 2 2 AN ORDINANCE REQUESTING PERMISSION TO ADD AN ASSIST ANT COMPTROLLER POSITION, REALLOCATE FUNDS WITHIN THE SALARY LINE FROM THE BUDGET ANALYST / GRANT COMPLIANCE POSITION WITHIN THE DEPARTMENT OF FINANCE, USING SALARY SAVINGS WHEREAS, by letter dated June 22, 2022, the Comptroller has requested that legislation be enacted to add the position of "ASSiStant Comptroller," reallocate $47,500.00 within Salary Line 1315.101 (Salaries & Wages), from the "Budget Analyst/Grant Compliance" position toward one-half ('/i) of the annual salary of $95,000.00 of the newly added position of "Assistant Comptroller," within the Depaitment of Finance. The salatay savings amount of $44,863.00 would be used to retain the Budget Analyst position; and WI-IEREAS, after careful review of the roles and responsibilities within the Department of Finance and to provide a more streamline process for financial operations, it was determined tliat the budget analyst position is not the appropriate title, nor are tlie duties exl'iaustive enougli to meet tlie needs of the City. Therefore, approval is hereby reqriested to create the position of Assistant Comptroller; and WHEREAS, tlie 2022 Adopted Budget included $92,363.00 in Salary Line A13 15. 102 for said Budget Analyst position, and that position has been vacant since January 1, 2022. The salary saving is in the budget line, and enough to cover the proposed annual salary for the remainder of the fiscal year. No additional funding is reqriired for this position. The Budget Analyst position will be retained with the balance of the funding in tlie line ($44,863.00); NOW, THEREFORE, Tlie City of Mount Vernon, in City Corincil convened, does hereby ordain and enact: Section 1. Permission is hereby granted to add the position of "Assistant Comptroller," reallocate $47,500.00 within Salary Line 1375.IO1 (Salaries & Wages), from tlie "Budget Analyst/Grant Compliance" position toward one-half (!/i) of the aru'iual salary of $95,000.00 of tlie newly added position of "Assistant Comptroller," within the Department of Finance. The salary savings amount of $44,863.00 would be rised to retain the Budget Analyst position. Section 2. Funds for the added position of "Assistant Comptroller" and the retention of tlie Budget Analyst position are available in Salary Line A1315.101 (Salaries & Wages), Department of Finance, 2022 Budget. Section 3. Tliis ordinance shall take effect upon its approval by the Board of Estimate and Contract. Councilperson PFIOVED AS F M THIS ORDINANCE ADOPTED BY CITY (,pUNCIL Corpor ion unsel o ity Clerk o jUff!.\i22 E $ g o APPROVED Dept. BJL/aeiq)" Mayor JUN 2 8 2022 [0 RESOLVED, that an ordinance adopted by the City Council on June 22, 2022 and signed by the Mayor on June 23, 2022, authorizing and directing the Comptroller to establish an escrow account for Alexander Development Group (the "Applicant") to facilitate the transfer of the monies that remain for public improvements at 42 West Broad Street, be and the same hereby is approved. o o Clerk l j) JUN 2 2 i7 AN ORDINANCE COMPTROLLER AUTHOR[ZING TO EST ABLISH AND AN ESCROW DIRECTING ACCOUNT THE FOR ALEXANDER DEVELOPMENT GROUP (THE "APPLICANT") TO FACILIT ATE THE TRANSFER OF THE MONIES THAT REMAIN FOR PUBLIC IMPROVEMENTS AT 42 WEST BROAD STREET WHEREAS, by letter dated June 15, 2022, the Corporation Counsel requested legislation authorizing and directing the Comptroller to establish an escrow account for the Alexander Development Grorip (the "Applicant") to facilitate the transfer of the monies that remain for public improvements from the $400,000.00 commitment for 42 West Broad Street. Said escrow account will be controlled by the City as required to complete the improvements during the final stages of the development; and WHEREAS, on May 11, 2015, the City of Mount Vernon's Planning Board adopted site plan resolution case number 4-2014, entitled "Resolution of the City of Mount Vernon Planning Board granting site plan approval to Alexander Development Group (the "Applicant"), to construct a mixed-use facility with an associated parking lot on the premises at 42 West Broad Street; and WHEREAS, during the 42 West Broad Street project planning board process, tlie Alexander Development Grorip cornrnitted to spending up to $400,000.00 on varioris public improvements related to this project; NOW, THEREFORE, The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. City Council directs and arithorizes the Comptroller to establish an escrow account for the Alexander Development Group (the "Applicant") to facilitate tlie transfer of the monies that remain for public improvements from the $400,000.00 commitment for 42 West Broad Street. Said escrow account will be controlled by the City as required to complete the improvements during the final stages of the development. Section 2. In the event that tlie amount held in escrow by the City is more tl'ian the amorint of tlie actual invoicing at the conclusion of the City Council's consideration for the remaining improvements, the remaining balance shall be promptly refunded to the Applicant or its designee. Section 3. Tl'iis Ordinance shall take effect upon approval by the Board of Estimate and Contract. (j'ouncilperson PROVED AS TO THIS ORDINANCE COUNCIL "; Corpo tion C nsel co C CO a)' ATTEST: (0jDC 0 Cily Clerk APPROVED C fi/ / i / / I l Dept. Mayor JUN2 8 2022 N WHEREAS, on December 14, 2017, NICOLA BAILEY filed a Notice of Claim seeking the sum of $500,000.00 against the City of Mount Vernon for personal injuries which occurred on September 28, 2017, when claimant allegedly sustained personal injuries when she stepped on a broken piece of metal protruding from a public sidewalk; and WHEREAS, the City of Mount Vernon was served with a summons and complaint on October 26, 2018; and WHEREAS, the Corporation Counsel hereby recommends that the Board of Estimate and Contract approve the settlement of the aforesaid claim in the amount of $20,000.00; NOW, THEREFORE, be it RESOLVED, that the aforesaid claim of NICOLA BAILEY be settled for the sum of $20,000.00 and that said settlement be and the same hereby is approved; and be it further RESOLVED, that said sum be paid out of Budget Code A1930.494 (Judgments & Settlements), 2022 Budget. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT o APPROVED o Dept. o Clerk a) Cf jUN2 8 2022 WHEREAS, on June 7. 2022, GARTH ROWELL filed a Notice of Claim seeking the sum of $7,576.42 and $5,222.48 against the City of Mount Vernon for property damage to claimant's 2004 Honda Civic, which was allegedly damaged by concrete cinderblock that fell and smashed tlie sunroof of claimant's parked vehicle on June 6, 2022; and WHEREAS, by letter dated June 14, 2022, the Corporation Counsel hereby recommends that the Board of Estimate and Contract approve the settlen'ient of the aforesaid claim in tlie amount of $4,277.85; NOW, THEREFORE, be it RESOLVED, that the aforesaid claim of GARTH ROWELL, be settled for the sum of $4,277.85 and that said settlement be and the same hereby is approved; and be it further RESOLVED, that said sum be paid out of Code A1910.469 (Insurance- Claims), 2022 Budget. APPROVED AS T FORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT Assistant Corporatiori Counsel o APPROVED c C: o o Dept. U) a J o Clerk C/) a) C!: JUN2 8 2022 23 RESOLVED, that Resolution No. 14 adopted by this Board of Estimate and Contract on March 7, 2022, fixing the salary of Assistant Comptroller, is hereby amended within the Department of Finance as follows: DEPARTMENT OF FINANCE ADD ASSistant Comptroller 47,500 RESOLVED, that this resolution shall take effect July 1, 2022. P FIOVE AS R ADOPTED BY BOARD OF ESTIMATE AND CONTRACT 7 tCorporatio uns I APPROVED c Dept. o co a Clerk E JUN2 8 2022 i(,4 WHEREAS, by letter dated June 15, 2022, the Cornrnissioner of the Department of Public Works recommended that the bids received for "42 W. BROAD STREET - ADA IMPROVEMENTS, SIGNAL UPGRADES, AND PAVEMENT MARKING IMPROVEMENTS," be rejected; NOW, THEREFORE, be it RESOLVED, that the bids for "42 W. BROAD STREET - ADA IMPROVEMENTS, SIGNAL {JPGRADES, AND PAVEMENT G IMPROVEMENTS" are hereby rejected; and be it further RESOLVED, that the Clerk of the Board be and he is hereby authorized and directed to re-advertise for the bids for "42 W. BROAD STREET - ADA IMPROVEMENTS, SIGNAL UPGRAI)ES, AND PAVEMENT G IMPROVEMENTS"; and in accordance with specifications, said bids to be received and opened on July 19, 2022, at 4:00 p.m. (Eastern Standard Time); and be it fiuther RESOLVED, that a certified check payable to the order of the City of Mount Vernon, or a cash deposit or bid bond, for five (5%) percent of the bid must accompany each proposal; the deposit of the successfiil bidder and the deposits of the next two lowest bidders will be retained until the contract with the successful bidder is duly executed. PROVED ADOPTED BY BOARD OF ESTIMATE AND CONTRACT Corpor ion 6ou sel o ta) Oa) > > o CQ ,f 'i, APPROVED lr i' o Dept. Clerk o i! JUN 2 8 2U22 tS WHEREAS, by letter dated June 15, 2022, the Commissioner of the Department of Public Works recommended that the bids received for "CLEANING/MAINTENANCE OF VARIOUS CITY"-OWNED BUILDINGS", is not in the best interest of the City and therefore said bid is hereby rejected. PPROVED S ORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT c o tm Oa) 5 > o CQ APPROVED Dept. o Clerk 10 JUN2 8 2022 I(,p WHEREAS, by letter dated June 14, 2022, the Commissioner of the Department of Public Works has certified that PCI INDUSTRIES CORP. has performed "2021-2023 RESURFACING OF VARIOUS STREETS IN THE CITY OF MOUNT VERNON," in a good and substantial maru'ier, and is entitled to partial payment #4 in the sum of $350,148.60; NOW, THEREFORE, be it RESOLVED, that the Comptroller be and she hereby is authorized and directed to pay PCI INDUSTRIES CORP. partial payment #4, in the sum of $350,148.60, as certified by the Commissioner of Public Works; said draft to be delivered to the Corporation Counsel, by him, to be paid over to said contractor upon proof of the absence of liens against the same; the aforesaid is payment subject to the filing by said contractor of the required documents. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT t Corporajion"Counsel o ta:l APPROVED C: Dept. o in 0 Clerk E o JUN2 8 2022 fl WHEREAS, by letter dated June 14, 2022, the Commissioner of the Department of Public Works has certified that PCI INDUSTRIES CORP. has performed "2021-2023 RESURFACING OF VARIOUS STREETS IN THE CITY OF MOUNT VERNON," in a good and substantial manner, and is entitled to partial payment #5 in the sum of $1,008,488.69; NOW, THEREFORE, be it RESOLVED, that the Comptroller be and she hereby is authorized and directed to pay PCI INDUSTRIES CORP. partial payment #5, in the sum of $1,008,488.69 as certified by the Commissioner of Public Works; said draft to be delivered to the Corporation Counsel, by him, to be paid over to said contractor upon proof of the absence of liens against the same; the aforesaid is payment subject to the filing by said contractor of the required documents. APPROVED AS TO ADOPTED BY BOARD OF ESTIMATE AND CONTRACT Corpo tion 6unsel c o tm Oa) 5 > o CQ APPROVED o Dept. Clerk o