Board of Estimate & Contract

BOARD OF ESTIMATE & CONTRACT AGENDA TUESDAY, NOVEMBER 22, 2022 9:00 A.M. MAYOR'S CONFERENCE ROOM - l' FLOOR CITY HALL, MOUNT VERNON, NEW YORK & VIA FACEBOOK.COM/MOUNTVERNONNY RESOLUTIONS APPROVING ORDINANCES 1. Declaring an emergency situation at the Third Street Firehouse requiring emergency boiler replacement - ($142,858.00 - available through the American Rescue Plan - City Owned Property Capital Projects (H1620.203 C930). 2. GrantingpermissiontotransferfundsbetweentheCityCouncil'sexpenseaccounts to cover the City's membership to National League of Cities ("NLC") - ($7,000.00 from the City Council's expense line A1010.405, Contracted Outside Services to A1010.403, Membership & Dues). 3. Authorizing and directing the Comptroller to pay membership dues for the City officials and staff to become members of the National League of Cities ("NLC") - ($6,602.00 from the City Council's Budget Code A1010.403, Membership & Dues). 4. Authorizing the Mayor to enter into a contract with Metropolitan Urban Design ("MUD") Workshop LLC to complete an update to the Mount Vernon Comprehensive Plan and amend the zoning code - ($250,000.00 available in budget line A8020.405, Contracted Services, and a New York Empire Outside State Development (ESD) Regional Council Award - CFA #l09770 in the amount of $75,000). L -4,0(sJll,s,:;z,-r..l,%"'l,i(C:,'a':3'l, NOV 2 2 2022 5PLC"l:i RESOLVED, that an ordinance adopted by the City Council on November 21, 2022, and signed by the Mayor on November 22, 2022, declaring an emergency situation at the Third Street Firehouse requiring emergency boiler replacement ($142,858.00 - available through the American Rescue Plan - City Owned Property Capital Projects (H1620.203 C930), be and the same is hereby approved. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT c o ttn Oa) 5 > o C APPROVED "'A i 1""2' o a Dept. o Clerk NOV2' I 2022 SPECiAL AN ORDINANCE DECLARING AN EMERGENCY SITUATION AT THE THIRD STREET FIREHOUSE REQUIRING EMERGENCY BOILER REPLACEMENT WHEREAS, by letter dated November 15, 2022, the Commissioner of the Department of Public Works informed this City Council that the Mount Vernon Fire Department ("MVFD") is currently experiencing critical health hazards due to an antiquated and neglected boiler system, which is causing lack of heating supply to the Third Street Firehouse located at 50 West 3rd Street. This issue is causing dangerous living conditions for the first responders who are currently in the apex season of fire emergencies. Therefore, we must take the actions necessary to improve the conditions of their living quarters immediately and ensure they are adequate with municipal buildings quality of life standards; and WHEREAS, although these issues have pre-existed for many years, the system is on the cusp on imminently failing. Consequently, the administration has taken the necessary steps to rectify this issue as soon as possible. The Department of Public Works ("DPW") contacted the vendors and have selected East Coast Mechanical Contracting Corp. to complete the fiirnishing and installation of a new boiler and domestic hot water heater for the Third Street Firehouse. They have given us an estimated time frame of ten (10) days for completion. This vendor was selected to complete this full boiler replacement due to their emergency availability and having the necessary materials needed to complete this project. They have assured ris that they are readily available to cornrnence the work as soon as possible while the two (2) additional vendors were unavailable to mobilize in a timely maru'ier. The three (3) quotes obtained and reviewed are shown in the Chart below: Contractor/Vendor East Coast Mechanical Contracting Corp. $142,858.00 Submitted / Selected Description: Proposed completc replacement of the Boiler System and Domestic Hot Water Heater. Materials are in-stock and work will commence upon enactment of legislation. Time frame for completion 10 Days. Two (2) year Manufacturer and Labor warranty. & Heating, LLC. $89,316.42 Submitted Basilicata Plumbing Description: Proposed a repair by reusing old burner and controls, followed by replacing with new boiler sections, opposed to entire system. Time frame for completion - 30 Days. No Warranty provided. & Heating Supply, Inc. $499,999.99 Submitted Sure Combustion Description: Proposed a complete replacement of the Boiler System, Domestic Hot Water Heater and in addition a replacement of the Heating Coil for the overall Air Handler System which is an estimated cost of $150,000.00. Time frame for completion 30-60 Days. One (l) year Manufacturer Warranty. NOW, THEREFORE, i NOV2 ! 2822 SPEC!AL The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Sectionl. The City Council hereby declares that unsafe conditions exist at the Third Street Firehouse located at 50 West 3rd Street and has created dangerous living conditions for the first responders who are currently in the apex season of fire emergencies. It is imperative that we take the necessary steps to improve the conditions of their living quarters immediately and ensure they are adequate with municipal buildings quality of life standards. Section 2. The Mayor is hereby authorized to execute an agreement with EAST COAST MECHANICAL CONTRACTING CORP. for the irnrnediate replacement of the boiler at the Third Street Firehouse located at 50 West 3rd Street at a cost not to exceed $142,858.00 and the City Clerk is hereby designated as the agency charged with having said repair carried out. Section3. Funds for the aforesaid not to exceed $142,858.00 are available through the American Rescue Plan - City Owned Property Capital Projects (H1620.203 C930). Section 4. This ordinance shall take effect upon its approval by the Board of Estimate & Contract. Councilperson THIS ORDINANCE ADOPTED BY Cl,TY COUNCIL 7 ') I ' :.aay"" :'az: :"'t'. .J (l)a) m ga' (o o City Clerk 0 APP N t' Date ar3ffl € APPROVED 0 C -- C alC)h Dept. Page 2 X NOV2 2 2Ua SPEC!A RESOLVED, that an ordinance adopted by the City Council on November C;"- 21, 2022, and signed by the Mayor on November 22, 2022, granting permission to transfer funds between the City Council's expense accounts to cover the Councilmembers membership to National League of Cities ("NLC") - ($7,000.00 from the City Council's expense line A1010.405, Contracted Outside Services to A1010.403, Membership & Dues), be and the same is hereby approved. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT o APPROVED Dept. Clerk  NOV2 '! 2fl22 SPECIAL AN ORDINANCE REQUESTING PERMISSION TO TRANSFER FUNDS TO COVER THE CO{JNCILMEMBERS MEMBERSHIP DUES TO NATIONAL LEAGUE OF CITIES WHEREAS, by letter dated October 24, 2022, the City Clerk requests that the City Council approve legislation to transfer funds between City Council expense accounts to cover the Councilmembers membership to National League of Cities; and WHEREAS, it is requested that $7,000.00 be transfened from the City Council expense line A1010.405, "Contracted Outside Services" to A1010.403, "Membership & Dues"; NOW, THEREFORE The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. The Comptroller is hereby authorized and directed to transfer funds in the amount of $7,000.00 from the City Council expense line A1010.405, "Contracted Outside Services" to A1010.403, "Membership & Dues." Section 2. This ordinance shall take effect upon its approval by the Board of Estimate & Contract. Councilperson APPROVED AS,,Tp FORM THIS ORDINANCE 0 . , ir (y City Clerk c o t/) 0V4P,,750P o CL APPROVED Dept. NDV 2 2 RESOLVED, that an ordinance adopted by the City Council on November 21, 2022, and signed by the Mayor on November 22, 2022, granting permission for the Office of the City Clerk to pay membership dues for the City officials and staff to be members of the National League of Cities ("NLC") - ($6,602.00 from the City Council's Budget Code A1010.403, Membership & Dues), be and the same is hereby approved. ADOPTED BY APPROVED AS70,FOpM, BOARD OF ESTIMATE op(119 .4,a:", AND CONTRACT o tco Oa) 2> APPROVED iir Dept. Clerk NOV2 ! 2022 AN ORDINANCE REQUESTING PERMISSION FOR THE SPEC!!AL OFFICE OF THE CITY CLERK TO PAY MEMBERSHIP DUES FOR THE CITY OFFICIALS AND ST AFF TO BE J MEMBERS OF THE NATIONAL LEAGUE OF CITIES ("NLC") WHEREAS, by letter dated November 17, 2022, the Office of the City Clerk has requested legislation be enacted to pay the membership dues for the City's officials and staff to be members of the National League of Cities ("NLC") in the amount of Six Thousand, Six Hundred and Two dollars ($6,602.00); and WHEREAS, the membership dues are based on the City's population as stated on the National League of Cities website: "In 2017, the National League of Cities Board of Directors adopted a policy to implement an annual dues adjustment based on the Consumer Prices Index ("CPI"). The maximum dues adjustment is capped at three percent (3%), regardless of CPI. Current NLC dues population categories are based on the 2010 U.S. Census as finalized totals from the 2020 count have not yet been released by the Census Bureau. The membership dues adjustment for FY2023 is 3%, effective October 1, 2022." - nlc.org; and WHEREAS, the NLC's website, the National League of Cities is an organization comprised of city, town and village leaders that are focused on improving the quality of life for their current and future constituents. With nearly 100 years of dedication to the strength and advancement of local govemrnents, the NLC has gained the trust and support of more than 2,700 cities across the nation. Our mission is to relentlessly advocate for, and protect the interests of, cities, towns and villages by influencing federal policy, a local leadership and driving innovative solutions; NOW, THEREFORE, The City of Mount Vemon, in City Council convened, does hereby ordain and enact: Section 1. The Office of the City Clerk is hereby authorized to pay the membership dues for the City's officials and staff to be members of the NLC in the amount of $6,602.00. Section 2. The total amount required to cover the membership duesfor the for the City's officials and staff to be members of the NLC is $6,602.00and will be funded through Budget Code A1010.403, Membership & Dues. Section 3. This ordinance shall take effect upon its approval by the Board of Estimate & Contract. Councilperson THIS ORDINANCE APPROVED A3Tq FORM (N (%J 0 (N o b " // 0 LL APPROVED a:iOS Dept. Mayor NOV2 2 RESOLVED, that an ordinance adopted by the City Council on November 21, 2022, and signed by the Mayor on November 22, 2022, authorizing the Mayor to execute a contract with Metropolitan Urban Design ("MUD") Workshop LLC to complete an update to the Mount Vernon Comprehensive Plan and amend the zoning code - ($250,000.00 available in budget line A8020.405, Contracted Outside Services, and a New York Empire State Development (ESD) Regional Council Award - CFA #109770 in the amoum of $75,000), be and the same is hereby approved. APPROVED AS 1iOtFORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT A7L"'t o APPROVED o Dept. o Clerk  NOV2 ! '2022 SP ECIA AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH METROPOLITAN URBAN DESIGN ("MUD") WORKSHOP LLC TO COMPLETE AN UPDATE TO THE MOUNT VERNON COMPREHENSIVE PLAN AND AMEND THE ZONING CODE WHEREAS, by letter dated November 17, 2022, the Commissioner of the Department of Planning and Community Development has requested legislation authorizing the Mayor to execute a contract with Metropolitan Urban Design ("MUD") Workshop LLC (Consultant) for the City of Mount Vernon to complete an update to the Mount Vemon Comprehensive Plan and amend the Zoning Code. The service contract will cover up to a two-year (2-year) service term; and WHEREAS, the service contract fee is $250,000.00 and will be paid using the Department of Planning and Community Development Contracted Outside Services budget line A8020.405 and a New York Empire State Development ("ESD") Regional Council Award - CFA #l09770 in the amount of $75,000.00. This is a reimbursable award and the costs associated with this study will be submitted to Empire State Development for reimbursement to the Comptroller's Office. These reimbursed funds will be deposited back into the Contracted Outside Services budget line A8020,405. Reimbursement requests may begin during fiscal year 2022 pending the execution of a contract with the selected consultant. Said ESD reimbursements may extend into 2023 and 2024; and WHEREAS, the Department of Planning and Community Development will work with the Consultant to manage the day-to-day operations and its implementation of the study; NOW, THEREFORE, The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. The Mayor is hereby authorized to execute a contract with Metropolitan Urban Design Workshop LLC (Consultant) for the City of Mount Vernon to complete an update to the Mount Vernon Comprehensive Plan and amend the Zoning Code. The service contract will cover up to a two-year (2-year) service term. Section 2. Funds for the service contract fee will not exceed an amount of $250,000.00 and are available in budget line A8020.405, Contracted Outside Services, and a New York Empire State Development(ESD) Regional Council Award - CFA #l09770 in the amount of $75,000. Section 3. This ordinance shall take effect upon its approval by the Board (N (N 0 (N o CCI ,' C ,o, CL City Clerk APPEIQ o NO'l! CCQ Date APPROVED Dept. Mayor