Board of Estimate & Contract

qjpy' (,i-E-RK 1853 1892 !. 2fl23 JUN-8 A q=Ili;yi BOARD OF ESTIMATE & CONTRACT AGENDA THURSDAY, JIJNE 8, 2023 9:30 A.M. MAYOR'S CONFERENCE ROOM - l' FLOOR CITY HALL, MOUNT VERNON. NEW YORK VIA FACEBOOK.COM/MOUNTVERNONNY -SPECIAL- REVISED RESOLUTION(S) APPROVING ORDINANCE(S) 1. Granting permission for the mileage reimbursement rate to be set as the same as the Internal Revenue Service ("IRS") rate. SETTLEMENT(S) Settling the claim of: Claimant's Name Department Amount Item No. Systems Building $185.93 A3620.451 2. Transworld ("TSr') DPW $2,289.64 A1640.434 Junked - DPW $86.09 Al640.434 Unknown - DPW $93.56 Al640.434 Fire $2,002.88 A3410.404 Mayor - Police $416.55 A3120.458 Mayor's Spare - Police $591.00 A3120.458 Police $7,000.00 A3120.458 $3,244.65 A3120.467 Consumer Protection $1,143.51 A3120.467 Recreation $1,126.96 A7020.402 Water $499.28 A1315.405 TOT AL $18,680.04  1&!3 la!12 BOARD OF ESTIMATE & CONTRACT AGENDA THURSDAY, JUNE 8, 2023 9:30 A.M. MAYOR'S CONFERENCE ROOM - 1"" FLOOR CITY HALL. MOUNT VERNON. NEW YORK VIA FACEBOOK.COM/MOUNTVERNONNY -SPECIAL- RESOLUTION(S) APPROVING ORDINANCE(S) 1. Granting peimission for the mileage reimbursement rate to be set as the same as the Intemal Revenue Service ("IRS") rate. SETTLEMENT(S) Settling the claim of: Item No. Claimant's Name Budget Code(s) 2. Transworld Systems Inc. ("'TSr') A3120.458 $18,680.04 (Police Department, Other Expense) - and - A1640.434 (Department of Public Works, Supplies for Auto Maintenance) agti:Za L- virirtmr Af4"4,:;IR5j'#u'4"2a#lr,'uJl3CJ"4 a ?'- 7 JUN Oa 2023 RESOLVED, that an ordinance adopted by the City Council on April 12, 2023, and signed by the Mayor on April 13, 2023, granting perniission for the mileage reimbursement rate to be set as the same as the Internal Revenue Service ("IRS") rate, be and the same is hereby approved. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT t o> 0 APPFIOVED Dept. Clerk ,PR! 2 WHEREAS, by letter dated March 22, 2023, the City Council has requested legislation that the mileage reimbursement rate to be set as the same as the Internal Revenue Service ("IRS") rate. Currently there are two different rates for reimbursement and in practicality, our rate should be the same as the IRS; NOW, THEREFORE, The City of Mount Vernon in City Council convened, does hereby ordain and enact: reimbursement rate to be set as the same as the Internal Revenue Service ("IRS") rate. o OCL Dept. JUN0 8 2023 I WHEREAS, the City of Mount Vernon has received a bill for unpaid tolls from a collection agency Transworld Systems Inc. ("TSr'). The collection agency is a successor in interest to the Metropolitan Transportation Authority ("MTA"). The documentation provided by TSI shows toll fees for vehicles registered to the Mount Vernon Police Department and the Mount Vernon Department of Public Works; and WHEREAS, TSI has provided 25 pages of undated transactions. However, the transactions provided contain amounts and license plate numbers of the vehicles that TSI avers went through the tolls. TSI has contacted the City and demanded payment in the amount of $71,280.86. The City has negotiated a settlement in the amount of $18,680.04 which must be paid in full no later than June 9, 2023; and WHEREAS, by letter dated May 31, 2023, the Deputy Corporation Counsel has determined that it is in the best interest of the City and therefore, hereby recommends that the Board of Estimate & Contract promptly approve a one-time payment in the amount of $18,680.04 for the aforesaid claim to be paid on or before June 9, 2023; NOW, THEREFORE, be it RESOLVED, that the aforesaid claim of TSI, be settled for the sum of $18,680.04 and that said settlement be and the same hereby is approved; and be it fiuther RESOLVED, that said funds be charged to the following Budget Codes: ' ' Department Building $185.93 A3620.451 DPW $2,289.64 A1640.434 Junked - DPW $86.09 Al640.434 Unknown - DPW $93.56 A1640.434 Fire $2,002.88 A3410.404 Mayor - Police $416.55 A3120.458 Mayor's Spare - Police $591.00 A3120.458 Police $7,000.00 A3120.458 $3,244.65 A3120.467 Consumer Protection $1,143.51 A3120.467 Recreation $1,126.96 A7020.402 Water $499.28 A1315.405 TOTAL $18,680.04 APPROVED AS ORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT / Assistant Corporation Counsel Oo0 t o) 0 APPROVED Dept. o