Board of Estimate & Contract
Regular MeetingMount Vernon, NY · August 9, 2023
Minutes
BOARD OF ESTIMATE & CONTRACT
MEETING MINUTES
WEDNESDAY, AUGUST 9, 2023, AT 3:30 P.M.
MAYOR’S CONFERENCE ROOM – 1ST FLOOR
CITY HALL, MOUNT VERNON, NEW YORK
&
VIA FACEBOOK.COM/MOUNTVERNONNY
-SPECIAL-
Call to Order: At 3:34 PM by Chairwoman Mayor Shawyn Patterson-Howard
Roll Call: Reading of special meeting notice to make partial payments #16, 17 and 18 to PCI
Industries. Roll Call and reading of agenda items administered by City Clerk Tanesia M. Walters.
Board Members Present: Comptroller Darren Morton, City Council President Danielle Browne (ONLINE
VIA ZOOM) and Chairwoman, Mayor Shawyn Patterson-Howard (we have a quorum).
Absent: None
Others: City Clerk Tanesia Walters, Deputy City Clerk Donna Jackson, Commissioner Damani
Bush, Assistant Comptroller Condell Hamilton, Corporation Counsel Brian G. Johnson,
Assistant Corporation Counsel Ralston Dickson, Khush Kam-Au, Legislative Aide.
ADMINISTRATION OF THE AGENDA
Motion by Mayor to take items 1, 2, and 3 together. Seconded by Comptroller, all
ayes (3:36pm)
RESOLUTION(S) AUTHORIZING PARTIAL PAYMENTS
1. #16 to PCI INDUSTRIES CORP. for Project No. PCI #4360 in the amount of $44,499.48
(available under Budget Code H5110.203.C931 - Street Maintenance & Repairs, in which all funding is
reimbursed 100% via the New York State Chips Program (Consolidated Local Street Highway Improvement
Program)).
2. #17 to PCI INDUSTRIES CORP. for Project No. PCI #4360 in the amount of $380,407.99
(available in Budget Code H5110.203.C931 - Street Maintenance & Repairs, in which all funding is
reimbursed 100% via the New York State Chips Program (Consolidated Local Street Highway Improvement
Program)).
3. #18 to PCI INDUSTRIES CORP. for Project No. PCI #4360 in the amount of
$1,358,982.10 (available in Budget Code H5110.203.C931 - Street Maintenance & Repairs, in which all
Board of Estimate & Contract May 16, 2023
funding is reimbursed 100% via the New York State Chips Program (Consolidated Local Street Highway
Improvement Program)).
Moved: Council President Browne
Seconded by Comptroller Morton
On the Question: Comptroller asked Commissioner Bush to explain the urgency.
He noted PCI was able to complete the tasks in the last 2 or 3 weeks, we are
seeking to have the payment submitted to receive 100% of the monies expended.
This has been a project over the last 3 years, he thanked the city for its patience
and support. Over 300 streets were paved. Mayor noted that this is the end of this
current phase. The biggest milling and paving program in the last 30 years. We need
to pave the streets in tandem with the ongoing infrastructure repairs – sewer lines,
cable lines, etc. We are completing this equitably across the city.
Response: Comptroller emphasized $1,783,889 in expenses that cover 13 streets
and one playground. We are not in a position to float this expense, thus the special
meeting. It costs almost $100,000 to pave an entire city block.
Ayes: Comptroller Morton, Council President Browne and Chairwoman, Mayor
Patterson-Howard.
Nays: None.
The agenda was concluded at 3:44 PM
Chairwoman Patterson-Howard asked if there was new business: Chair Patterson-Howard shared this is
all “post-primary” paving that we are doing. We will continue to do the work as finances allow. Thank you
for being partners in good government
Mayor asked for a motion to adjourn. Council President Browne moved to adjourn, Comptroller Morton
Seconded. Roll Call: ALL AYES.
There being no further business, the meeting was adjourned at 3:44p.m.
Donna M. Jackson, M.Ed.,
Deputy City Clerk
Entered August 9, 2023
Page 2
Agenda
I ., , l - ,- . ,.1' - /
1&!3 lm
i ."iJ L'i : a -. . I -i . - . . ; ) - !
11!13 r-.ij'3- "l P l: lit-i
BOARD OF ESTIMATE & CONTRACT AGENDA
WEDNESDAY, AUGUST 9, 2023
3:30 P.M.
MAYOR'S CONFERENCE ROOM - 1"' FLOOR
CITY HALL. MOUNT VERNON. NEW YORK
VIA FACEBOOK.COM/MOUNTVERNONNY
-SPECIAL-
RESOLUTION(S) AUTHORIZING PARTIAL PAYMENTS
1. #16 to PCI INDUSTRIES CORP. for Project No. PCI #4360 in the amount of $44,499.48
(available under Budget Code H5110.203.C931 - Street Maintenance & Repairs, in which all funding is
reimbursed 100% via the New York State Chips Program (Consolidated Local Street Highway Improvement
Program)).
2. #l7toPClrNDUSTRIESCORJP.forProjectNo.PCI#4360intheamountof$380,407.99
(available in Budget Code H5110.203.C931 - Street Maintenance & Repairs, in which all funding is
reimbursed 100% via the New York State Chips Program (Consolidated Local Street Highway Improvement
Program)).
3. #18 to PCI INDUSTRIES CORP. :for Project No. PCI #4360 in the amount of
$1,358,982.10 (available in Budget Code H5110.203.C931 - Street Maintenance & Repairs, in which all
funding is reimbursed 100o/o via the New York State Chips Program (Consolidated Local Street Highway
Improvement Program)).
AU(7 - 9
of the
SPECj L WHEREAS, by letter dated August 7, 2023, the Commissioner
CORP. has
Department of Public Works has certified that PCI INDUSTRIES
RESURFACING OF VARIOUS STREETS IN THE CITY
l performed
OF MOUNT
"2021-2023
VERNON," in a good and substantial manner, and is entitled to Partial
Payment #16 for Project No. PCI #4360 irt the amount of $44,499.48; NOW,
THEREFORE, be it
RESOLVED, that the Comptroller be and he hereby is authorized and
PCI INDUSTRIES CORP. Partial Payment #16 in the amount of
directed to pay
as certified by the Commissioner of Public Works; said draft to be
$44,499.48,
to the Corporation Counsel, by him, to be paid over to said contractor upon
delivered
of liens against the same; the aforesaid is payment subject to the
proof of the absence
filing by said contractor of the required documents.
that said amount be paid out of Budget Code H5110.203.C931 -
RESOLVED,
& Repairs, in which all funding is reimbursed 100% via the New
Street Maintenance
York State Chips Program (Consolidated Local Street Highway Improvement
Program).
APPROVED AS TO FORM r---- ADOPTED BY
m Corporation Cog5sd
APPROVED
Dept.
Clerk
AUG 9 2
WHEREAS, by letter dated August 7, 2023, the Cornrnissioner of the
of Public Works has certified that PCI INDUSTRTES CORP. has
Department
"2021-2023 RESURFACING OF VARIOUS STREETS IN THE CITY
performed
VERNON," in a good and substantial manner, and is entitled to Partial
OF MOtJNT
Payment #17 for Project No. PCI #4360 iri the amount of $380,407.99; NOW,
THEREFORE, be it
RESOLVED, that the Comptroller be and he hereby is authorized and
INDUSTRIES CORP. Partial Payment #17 in the amount of
directed to pay PCI
as certified by the Cornrnissioner of Public Works; said draft to be
$380,407.99,
to the Corporation Counsel, by him, to be paid over to said contractor upon
delivered
of liens against the same; the aforesaid is payment subject to the
proof of the absence
filing by said contractor of the required documents.
that said amount be paid out of Budget Code H5 l 10.203.C93 1
RESOLVED,
& Repairs, in which all fiinding is reimbursed 100% via the New
Street Maintenance
York State Chips Program (Consolidated Local Street Highway Improvement
Program).
APPROVED AS TO EORM ADOPTED BY
BOARD OF ESTIMATE
AND CONTRACT
At Corpora%ronCou@iel
APPROVED
Dept.
Clerk
AU6 - 9 2
6PEC.mA
WHEREAS, by letter dated August 7, 2023, the Commissioner of the
Department of Public Works has certified that PCI INDUSTRIES CORP. has
performed "2021-2023 RESURFACING OF VARIOUS STREETS IN THE CITY
OF MOUNT VERNON," in a good and substantial manner, and is entitled to Partial
Payment #18 for Project No. PCI #4360 in the amount of $1,358,982.10; NOW,
THEREFORE, be it
RESOLVED, that the Comptroller be and he hereby is authorized and
directed to pay PCI INDUSTRIES CORP. Partial Payment #18 in the amount of
$1,358,982.10, as certified by the Commissioner of Public Works; said draft to be
delivered to the Corporation Counsel, by him, to be paid over to said contractor upon
proof of the absence of liens against the same; the aforesaid is payment subject to the
filing by said contractor of the required documents.
RESOLVED, that said amount be paid out of Budget Code H5110.203.C93 I -
Street Maintenance & Repairs, in which all funding is reimbursed 100% via the New
York State Chips Program (Consolidated Local Street Highway Improvement
Program).
ADOPTED BY
APPROVEDAS TO FOElM
BOARD OF ESTIMATE
AND CONTRACT
APPROVED
Dept. iU '1
Clerk
Get email alerts for Mount Vernon
A daily email when new agendas and minutes are posted.