Board of Estimate & Contract

City of Mount Vernon, New York 1 ROOSEVELT SQ. RM. 104 CITY HALL, MOUNT VERNON, NEW YORK 10550 & VIA FACEBOOK.COM/MOUNTVERNONNY Meeting Minutes Tuesday, May 28, 2024 4:00 PM MAYOR'S CONFERENCE ROOM - 1st FLOOR Board of Estimate & Contract Board of Estimate & Contract Meeting Minutes May 28, 2024 Call to Order: At 4:12 PM by Chairwoman Mayor Shawyn Patterson-Howard ADMINISTRATION OF THE AGENDA Roll Call: Roll Call and reading of agenda items administered by City Clerk Tanesia M. Walters. Noticed in the Journal News. PRESENT Mayor Shawyn Patterson-Howard, Comptroller Darren Morton, and Danielle Browne Esq. ABSENT President Cathlin Gleason OTHERS: City Clerk Tanesia M. Walters; Deputy City Clerk Nicole J. Bonilla; Deputy Chief of Staff, Kendra David; Assistant Comptroller Condell Hamilton; Second Deputy Corporation Counsel Christine Lombert RESOLUTIONS APPROVING ORDINANCES () 1. TMP -608 Code: HR Attachments: summer breeze Concert series Moved: Acting Council President Browne, Seconded: Commissioner Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: President Gleason () 2. TMP -609 Code: LPW Attachments: Recreation- City Fest 2024 Moved: Acting Council President Browne, Seconded: Commissioner Morton On the question: Commissioner Morton-There is not enough money in the budget line to cover the expense. Response: Mayor Patterson-Howard - We can hold it until the amounts are corrected. held Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Page 1 of 8 Board of Estimate & Contract Meeting Minutes May 28, 2024 Nay: None Absent: President Gleason Motion to take items 3,4 & 7 as a block vote. Moved: Acting Council President Browne, Seconded: Commissioner Morton take items as block vote Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: President Gleason () 3. TMP -616 Code: LPW Attachments: rolling into 2.pdf approved () 4. TMP -607 Code: HR Attachments: summer movies.pdf approved () 7. TMP -617 Code: HR Attachments: Juneteenth Flag Raising leg letter.pdf approved Moved: Acting Council President Browne, Seconded: Commissioner Morton On the question: none Response: none approved the Consent Agenda Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: President Gleason Page 2 of 8 Board of Estimate & Contract Meeting Minutes May 28, 2024 () 5. TMP -614 Code: HR Attachments: REVISED AAMA GRANT LETTER.pdf Moved: Acting Council President Browne, Seconded: Commissioner Morton On the question: Mayor Patterson-Howard - This is a one year award, city put in an application and the associated granted us first prize $75,000. Funds will go to the Dept. of Recreation food initiative. Distribution at the Doles Center to seniors and to families. Also to help with capital improvement and staffing. Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: President Gleason () 6. TMP -615 Code: HR Attachments: Rec NRPA leg letter. Meet the Grant Team.pdf Moved: Acting Council President Browne, Seconded: Commissioner Morton On the question: Mayor Patterson-Howard - Grants are always good, here is another one. Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: President Gleason Page 3 of 8 Board of Estimate & Contract Meeting Minutes May 28, 2024 () 8. TMP -582 Code: HR Attachments: Animation _ J Pritchett.pdf Moved: Acting Council President Browne, Seconded: Commissioner Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: President Gleason Page 4 of 8 Board of Estimate & Contract Meeting Minutes May 28, 2024 () 9. TMP -587 Code: HR Attachments: Referral to DC- R4L for 3 people for 3 days.pdf Moved: Acting Council President Browne, Seconded: Commissioner Morton On the question: Commissioner Morton- For clarity, because questions arise regarding conferences. This conference is being paid for by a grant and have been budgeted. Response: Mayor Patterson-Howard-The city has not invested in staff development, including the buildings and police department, and other departments, we were not sending staff out to trainings and we have a trainings budget, so that staff stays up to date and then there are times when we have a grant. This grant is five years, $7 million for healthy families and relationships. As part of this grant, they are required to attend conferences and trainings and the grant provides the financing. It is not wasted tax payers money or vacations. Thank you to the watch dogs and transparency. Mount Vernon is the only city in New York to receive this grant. These resources are being brought back to our community. Commissioner Morton- We will continue to support staff trainings. We would have accountability for staff that attends training. We can try to highlight the things that we learn and gain thought these trainings and to show the people the benefits that we are receiving. Acting Council President Brown - Given the current fiscal climate, I understand why people are concerned with staff trainings. I agree with Comptroller Morton, we do have to do a better job of telling our stories. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: President Gleason Page 5 of 8 Board of Estimate & Contract Meeting Minutes May 28, 2024 () 10. TMP -605 Code: PSC Attachments: Agenda Letter 5-13-24.pdf Moved: Acting Council President Browne, Seconded: Commissioner Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: President Gleason () 11. TMP -598 Code: PSC Attachments: GoodConductCertificateReferralLetter Moved: Acting Council President Browne, Seconded: Commissioner Morton On the question: Commissioner Morton requested explanation. Response: Mayor Patterson-Howard - Often times when people go for jobs or background clearance, they come to police department and they have their records search. It is an administrative fee for the police department to do the research and background and provide the letters. Clerk Walters - It is another source of revenue. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: President Gleason Motion to take items 12-14 as a block vote. Moved: Acting Council President Browne, Seconded: Commissioner Morton take items as block vote Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: President Gleason Page 6 of 8 Board of Estimate & Contract Meeting Minutes May 28, 2024 () 12. TMP -600 Code: PSC Attachments: DCJS Defensive Tactics Training approved () 13. TMP -602 Code: PSC Attachments: ATF Fire Investigations approved () 14. TMP -604 Code: PSC Attachments: MissingPersonsInvestigationTraining approved Moved: Acting Council President Browne, Seconded: Commissioner Morton On the question: Mayor Patterson-Howard- with regards to all these trainings, we did receive our five year re-accreditation of the Police Department. The New York State Division of Criminal Justice Services noted the level of training that our Police Department are receiving. Less claims and better outcomes Response: none approved the Consent Agenda Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: President Gleason SETTLEMENTS (Settling the Claim of MARINE, 15. TMP -624 DARCELL ($5,575.00)) Attachments: Settlement Resolution for Marine Darcell ($5575.00).pdf Settlling the Claim of Marine Darcell ($5575.00).pdf Moved: Acting Council President Browne, Seconded: Commissioner Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Page 7 of 8 Board of Estimate & Contract Meeting Minutes May 28, 2024 Nay: None Absent: President Gleason (Settling the Claim of 16. TMP -625 MASTROGIORGIO, NICHOLAS ($5,275.19)) Attachments: Settling the Claim of Mastrogiorgio Nicholas ($5275.19).p Settlement Resolution for Mastrogiorgio Nicholas.pdf Moved: Acting Council President Browne, Seconded: Commissioner Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: President Gleason Agenda was concluded at 4:40 PM Chairwoman Patterson-Howard asked if there was new business: Commissioner Morton - Discussed the current band which is up to five years to fund the 14% raise for all three unions and city employees. Eventually the band can be converted to a bond. Mayor Patterson-Howard- Discussed the finalized section of the 108 program with the US Department of Housing and Urban Development to create a loan fund. Commissioner Morton responded that swift action is needed before the end of the year to align with the budget and commitment to the contractor. Mayor responded that all the city buildings are in need of work and repair. Mayor asked for a motion to adjourn. Moved: Acting Council President Browne, Seconded: Commissioner Morton approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: President Gleason There being no other further business, the meeting was adjourned at 4:52 PM. Nicole Bonilla, MBA Deputy City Clerk Page 8 of 8