Board of Estimate & Contract
Regular MeetingMount Vernon, NY · September 17, 2024
Minutes
City of Mount Vernon, New York
1 ROOSEVELT SQ. RM. 104
CITY HALL, MOUNT VERNON, NEW YORK 10550
& VIA FACEBOOK.COM/MOUNTVERNONNY
Meeting Minutes
Tuesday, September 17, 2024
4:00 PM
MAYOR'S CONFERENCE ROOM - 1st FLOOR
Board of Estimate & Contract
Board of Estimate & Contract Meeting Minutes September 17, 2024
Call to Order: At 4:14 PM by Chairwoman Mayor Shawyn Patterson-Howard
Roll Call: Roll Call and reading of agenda items administered by City Clerk Tanesia M. Walters.
Noticed in the Journal News.
PRESENT Mayor Shawyn Patterson-Howard, Comptroller Darren Morton, and President Cathlin
Gleason
ABSENT None
OTHERS: City Clerk Tanesia M. Walters, Deputy Clerk Nicole J. Bonilla, Council President
Caitlin Gleason, Comptroller Darren M. Morton, Assistant Comptroller Condell
Hamilton, Corporation Counsel Brian Johnson, Second Deputy Corporation Counsel
Christine Lombert
PRESENT Mayor Shawyn Patterson-Howard, Comptroller Darren Morton, and President Cathlin
Gleason
ABSENT None
OPENING OF BID FOR DEPARTMENT OF PUBLIC WORKS
Clerk Walters - This will be removed from the agenda.
ADMINISTRATION OF THE AGENDA
RESOLUTIONS APPROVING ORDINANCES
() 1. TMP -853
Code: LPW
Attachments: Approval of budget transfer of $30769.90 from Data Proce
A1680.486.pdf
Moved: Council President Gleason, Seconded: Comptroller
Morton
On the question: none
Response: none
approved
Aye: Mayor Patterson-Howard, Comptroller
Morton, and President Gleason
Nay: None
Absent: None
Page 1 of 12
Board of Estimate & Contract Meeting Minutes September 17, 2024
() 2. TMP -849
Code: LPW
Attachments: Referral Letter - Budget Transfer 8-28-24.pdf
Moved: Council President Gleason, Seconded: Comptroller
Morton
On the question: none
Response: none
approved
Aye: Mayor Patterson-Howard, Comptroller
Morton, and President Gleason
Nay: None
Absent: None
() 3. TMP -817
Code: LPW
Attachments: Green Innovation Grant Program.pdf
$150M Signed Endorsement of MOA CMV CoW001.pdf
MtV-4thStreetPark-SchematicSitePlan.pdf
GIGP Acceptance Letter.pdf
Moved: Council President Gleason, Seconded: Comptroller
Morton
On the question: Comptroller Morton discussed the
availability of documentation that allows the grant to fund the
city's portion.
Response: Mayor Patterson-Howard explained that the
documentation is in the packet.
approved
Aye: Mayor Patterson-Howard, and President
Gleason
Nay: Comptroller Morton
Absent: None
Page 2 of 12
Board of Estimate & Contract Meeting Minutes September 17, 2024
() 4. TMP -863
Code: LPW
Attachments: Environetics - Revised September 9, 2024.pdf
DECLARATION OF EMERGENCY FOR MUNICIPAL
BUILDINGS.pdf
Moved: Council President Gleason, Seconded: Comptroller
Morton
On the question: none
Response: none
approved
Aye: Mayor Patterson-Howard, Comptroller
Morton, and President Gleason
Nay: None
Absent: None
() 5. TMP -830
Code: LPW
Attachments: WTR-Referral-Letter08152024.pdf
Moved: Council President Gleason, Seconded: Comptroller
Morton
On the question: Comptroller Morton questioned if these are
available funds being given.
Response: Mayor Patterson-Howard explained that this is an
additional million dollars for the lead service replacement
project with an extended term to March 31st.
approved
Aye: Mayor Patterson-Howard, Comptroller
Morton, and President Gleason
Nay: None
Absent: None
Page 3 of 12
Board of Estimate & Contract Meeting Minutes September 17, 2024
() 6. TMP -877
Code: LPW
Attachments: Transfer BOE 2023 Chargeback.pdf
Moved: Council President Gleason, Seconded: Comptroller
Morton
On the question: Comptroller Morton questioned that since
the 2023 budget was closed why is there an attempt to
transfer money between fiscal years.
Response: Clerk Walters explained that the City Clerk office
worked in conjunction with the Comptroller's office and was
following their directives. Assistant Comptroller Hamilton
confirmed that there is money in the line and it will be
encumbered for next fiscal year.
approved
Aye: Mayor Patterson-Howard, Comptroller
Morton, and President Gleason
Nay: None
Absent: None
() 7. TMP -810
Code: HR
Attachments: SYEP- Presbyterian referral letter 2023 $17,224.pdf
YTH-Printer - award letter.pdf
Moved: Council President Gleason, Seconded: Comptroller
Morton
On the question: none
Response: Mayor Patterson-Howard for the record explained
that Westchester County sends approval and award letters
after the inception of the agreement and/or contract, hence
why legislation has to be retroactive. Comptroller Morton
concurred.
approved
Aye: Mayor Patterson-Howard, Comptroller
Morton, and President Gleason
Nay: None
Absent: None
Page 4 of 12
Board of Estimate & Contract Meeting Minutes September 17, 2024
() 8. TMP -854
Code: PSC
Attachments: Referral Letter-Demo19 STerrace-Zombie Homes .pdf
19STerrace-Photo1.jpg
19STerrace-Photo2.jpg
19Terrace Ave Photo3.jpg
19 South Terrace Ave - Demolition 7-24-24.pdf
19 South Terrace Avenue Quote.pdf
19 S TERRACE-Quote.pdf
Moved: Council President Gleason, Seconded: Comptroller
Morton
On the question: Comptroller Morton explained his reasons
for voting nay not having anything to do with the need but
rathar has to do with financially trying to secure tax payer
money for these things and using ARPA funds.
Response: Mayor Patterson-Howard explained that these
home are considered Zombie homes, unsafe, dangerous, and
in need of demolition.
Corporation Counsel recommended an executive session to
discuss.
approved
Motion to enter into an Executive Session to discuss legal matters and get legal advice at 4:35pm
Moved: Comptroller Morton, Seconded: Council President Gleason
go into Executive Session
Aye: Mayor Patterson-Howard, Comptroller
Morton, and President Gleason
Nay: None
Absent: None
Motion to exit Executive Session at 4:48 pm.
Moved: Council President Gleason, Seconded: Comptroller Morton
approved
Aye: Mayor Patterson-Howard, Comptroller
Morton, and President Gleason
Nay: None
Absent: None
Page 5 of 12
Board of Estimate & Contract Meeting Minutes September 17, 2024
() 9. TMP -865
Code: LPW
Attachments: Referral - CGR Contract_Law_Buildings.pdf
CGR-ProposalforOperationalAnalysis.pdf
Moved: Council President Gleason, Seconded: Comptroller
Morton
On the question: Comptroller Morton expressed questions
on the procurement process, RFP's and professional services.
Also expressed that the Harvard Fellow is working with the
City and could do those assignments.
Response: Council President Gleason explained item 6 of the
procurement policy explains bypass situations that are
applicable.
Mayor Patterson-Howard explained that the Harvard Fellow
has priority assignments
approved
Aye: Mayor Patterson-Howard, Comptroller
Morton, and President Gleason
Nay: None
Absent: None
() 10. TMP -859
Code: PSC
Attachments: ReferralLetter-FeesUpdated.pdf
Referral-Legislation.9-11-2024 Meeting.pdf
Moved: Council President Gleason, Seconded: Comptroller
Morton
On the question: Comptroller Morton questioned why is this
being lowered.
Response: Clerk Walters explained that the amounts are
being aligned with what the state is asking.
approved
Aye: Mayor Patterson-Howard, Comptroller
Morton, and President Gleason
Nay: None
Absent: None
Page 6 of 12
Board of Estimate & Contract Meeting Minutes September 17, 2024
() 11. TMP -835
Code: PSC
Attachments: Transfer of Funds to Cover Negative Balances
Moved: Council President Gleason, Seconded: Comptroller
Morton
On the question: none
Response: none
approved
Aye: Mayor Patterson-Howard, Comptroller
Morton, and President Gleason
Nay: None
Absent: None
() 12. TMP -796
Code: PSC
Attachments: Taxi Fare Increase.pdf
Moved: Council President Gleason, Seconded: Comptroller
Morton
On the question: none
Response: none
approved
Aye: Mayor Patterson-Howard, Comptroller
Morton, and President Gleason
Nay: None
Absent: None
() 13. TMP -852
Code: FP
Attachments: COMP2024-12-NYCOM 2024 Fall Training.pdf
COMP2024-12-NYCOM 2024 Fall Training Agenda.pdf
COMP2024-12-NYCOM 2024 Fall Training Hotel.pdf
COMP2024-12-NYCOM 2024 Fall Training Registration.p
Moved: Council President Gleason, Seconded: Comptroller
Morton
On the question: none
Response: none
approved
Aye: Mayor Patterson-Howard, Comptroller
Morton, and President Gleason
Page 7 of 12
Board of Estimate & Contract Meeting Minutes September 17, 2024
Nay: None
Absent: None
() 14. TMP -885
Code: PSC
Attachments: Allotment of Firefighters.pdf
Moved: Council President Gleason, Seconded: Comptroller
Morton
On the question: none
Response: Council President Gleason expressed her support
of hiring more fire fighters.
Mayor Patterson-Howard explained that the cut was made
last year because there was no active list and was budgeted as
such.
approved
Aye: Mayor Patterson-Howard, Comptroller
Morton, and President Gleason
Nay: None
Absent: None
Motion on the floor to add an item new number 15 under resolutions approving ordinances which was
an held item from April 2024.
Moved: Council President Gleason, Seconded: Comptroller Morton
moved to agenda
Aye: Mayor Patterson-Howard, Comptroller
Morton, and President Gleason
Nay: None
Absent: None
ADD-ON
() 15. TMP -534
Code: PSC
Attachments: Conversion of Municipal Lot 17 Referral Letter
Moved: Council President Gleason, Seconded: Comptroller
Morton
On the question: none
Response: none
approved
Page 8 of 12
Board of Estimate & Contract Meeting Minutes September 17, 2024
Aye: Mayor Patterson-Howard, Comptroller
Morton, and President Gleason
Nay: None
Absent: None
SALARY RESOLUTION(S)
(Fire Department Resolution (All 16. TMP -890
Positions))
Attachments: Fire Dept Salaries.pdf
Moved: Council President Gleason, Seconded: Comptroller
Morton
On the question: Comptroller Morton asked if this was
because of added four positions
Response: Assistant Comptroller Hamilton responded with
"yes."
approved
Aye: Mayor Patterson-Howard, Comptroller
Morton, and President Gleason
Nay: None
Absent: None
SETTLEMENT(S)
(Settling the Claim of Esurance 17. TMP -889
Property and Casualty Insurance
Company a/s/o Natalie Briscoe v.
Dexter L. Gray et al.)
Attachments: Settlement Resolution.pdf
Moved: Council President Gleason, Seconded: Comptroller
Morton
On the question: none
Response: Mayor Patterson-Howard explained that this is a
settlement from 2020 where the brakes went out on a
sanitation truck during the tenure of the former Comptroller
who was not allowing vehicles to be serviced.
approved
Aye: Mayor Patterson-Howard, Comptroller
Morton, and President Gleason
Nay: None
Absent: None
Page 9 of 12
Board of Estimate & Contract Meeting Minutes September 17, 2024
DEPARTMENT OF PUBLIC WORKS REQUEST TO AWARD CONTRACTS
(A Resolution Authorizing the 18. TMP -856
Award of a Contract to Petrillo
Contracting, Inc. for Street
Resurfacing Services in the City of
Mount Vernon, New York)
Attachments: Resurfacing of Various Streets in the City of Mount Vernon
2024-2025(letter).pdf
Moved: Council President Gleason, Seconded: Comptroller
Morton
On the question: none
Response: Mayor Patterson-Howard explained the situation
and expressed that in the past three and half years, more
streets have been paved, not patched than in a thirty year
period. The cost to pave one street is about one hundred
thousand dollars.
approved
Aye: Mayor Patterson-Howard, Comptroller
Morton, and President Gleason
Nay: None
Absent: None
(A Resolution Authorizing the 19. TMP -857
Award of a Contract to M. Zonzini
Pipeline Services, Inc. for Various
Public Works Construction Rental:
2024-2025)
Attachments: Various Public Works Construction and Equipment Rental
2024-2025(letter).pdf
Moved: Council President Gleason, Seconded: Comptroller
Morton
On the question: none
Response: none
approved
Aye: Mayor Patterson-Howard, Comptroller
Morton, and President Gleason
Nay: None
Absent: None
TAX REVIEW SETTLEMENTS
Page 10 of 12
Board of Estimate & Contract Meeting Minutes September 17, 2024
Motion to take items # 20-24 as a block vote.
Moved: Council President Gleason, Seconded: Comptroller Morton
take items as block vote
Aye: Mayor Patterson-Howard, Comptroller
Morton, and President Gleason
Nay: None
Absent: None
(A Resolution for the Tax 20. TMP -893
Reduction - Grandview Park
Associates LLC)
Attachments: A Resolution for Tax Reduction - Grandview Park Associa
Consent Order Judgment - Grandview Park Associates LL
approved
(A Resolution for Tax Reduction - 21. TMP -894
CPD PROPERTIES, NY, LLC)
Attachments: Tax Reduction Resolution - CPD Properties NY LLC.pdf
Consent Judgment - CPD Properties LLC.pdf
approved
(A Resolution for the Tax 22. TMP -899
Reduction - Lucas Building
Company LLC (9 West Prospect
Avenue, 10 Fiske Place))
Attachments: A Resolution for Tax Reduction - Lucas Building Company
approved
(A Resolution for the Tax 23. TMP -900
Reduction - Lucas Building
Company LLC (9 West Prospect
Avenue))
Attachments: A Resolution for the Tax Reduction - LUCAS BUILDING
COMPANY LLC (9 West Prospect Avenue).pdf
approved
(A Resolution for the Tax 24. TMP -901
Reduction - 17 South MacQuesten
Parkway)
Attachments: A Resolution for Tax Reduction - 17 MacQuesten Parkway
approved
Page 11 of 12
Board of Estimate & Contract Meeting Minutes September 17, 2024
Moved: Council President Gleason, Seconded: Comptroller Morton
On the question: none
Response: Comptroller Morton explained that tax cert's are coming in at a fast pace and that a new for
properties to be re-evaluate is imperative to collect the proper tax payments.
approved the Consent Agenda
Aye: Mayor Patterson-Howard, Comptroller
Morton, and President Gleason
Nay: None
Absent: None
Agenda was concluded at 5:25 PM
Chairwoman Patterson-Howard asked if there was new business:
none.
Mayor asked for a motion to adjourn.
Moved: Council President Gleason, Seconded: Comptroller Morton
approved
Aye: Mayor Patterson-Howard, Comptroller
Morton, and President Gleason
Nay: None
Absent: None
There being no other further business, the meeting was adjourned at 5:25 PM.
Nicole Bonilla, MBA
Deputy City Clerk
Page 12 of 12
Agenda
A RESOLUTION AUTHORIZING THE AWARD OF
A CONTRACT TO PETRILLO CONTRACTING, INC.
!V 17 4 FOR RESURFACING OF VARIOUS STREETS nSJ
THE CITY OF MOUNT VERNON, NY FOR: 2024-2025
WHEREAS, the Depattment of Public Works (DPW), through the Board of Estimate,
solicited bids for street resurfacing services, and such bids were received on August 29, 2024; and
WHEREAS, the Department of Public Works has reviewed the bids and recommends that
the contract be awarded to PetrilIo Contracting, Inc., located at 4I Edison Avenue, Mount Vernon,
NY 10550, as the lowest responsible bidder, with a bid amount of $2,910,750.00; and
WHEREAS, the contract is for a term of one (l) year, with the option for a one (1) year
extension based on performance, as it is in the best interest of the City to proceed with this award;
and
WHEREAS, a tentative list of streets to be resurfaced within the current paving season
lias been identified and prioritized based on the following evaluation criteria:
Street surface deterioration and potholes,
Class of Street (Primary, Secondary, Tertiary),
* Known heavy vehicular traffic areas,
Upcoming infrastructure work by Sanitary & Storm Rehabilitation,
Bureau of Water Supply, and utility companies such as Con-Edison and
Verizon,
Petitions submitted by residents to the City Council expressing concern
over the condition of their streets; and
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Mount
Vernon, as follows:
Section 1. Award of Contract. The City Council hereby authorizes the Mayor to enter
into a contract witli Petrillo Contracting, Inc. for street resurfacing services for the amount of
$2,910,750.00, for a term of one (1) year, with an option for a one (1) year extension based on
satisfactory performance.
2.
Section Funding. Funding for this project shall be provided through the following
budget lines and funding sources: i-i r,-7( C. 2 r- 3, r15-s- .7'.' , .7,;3..):.,2,,=
* NYS CHIPS (Consolidated Local Street and Highway Improvement
Program),
* NYS EWR (Extreme Weather Recovery),
. NYS PAVE-NY,
* NYS POP (Pave Our Potholes),
* ARPA (American Rescue Plan Act of.2021)
- ,3,,,,-,,,-,,,,=-=-.,==,-,-,,==-i)yc,,,,,,-..,
Section 3. Street Resurfacing Lis}t. This resolution includes a tentative list 6f streets
to be resurfaced, prioritized based on surface deterioration, traffic levels, upcoming infrastructure
work, and resident petitions.
Section 4. Deposit. The certified check, cash, or bid bond for five (5%) percent of said
bid and the deposit of the following two lowest bidders will be retained until the contract with the
successful bidder is duly executed.
Section 5. Effective Date. This resolution shall take effect immediately upon its
approval by the Baard of Estimate & Contract.
APPROVED AS ADOPTED BY
BOARD OF ESTIMATE
AND CONTRACT
(Thounsel
o
APPROVED
Dept.
o
tg'
o
Clerk
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