Board of Estimate & Contract

City of Mount Vernon, New York 1 ROOSEVELT SQ. RM. 104 CITY HALL, MOUNT VERNON, NEW YORK 10550 & VIA FACEBOOK.COM/MOUNTVERNONNY Meeting Minutes Tuesday, October 15, 2024 4:00 PM MAYOR'S CONFERENCE ROOM - 1st FLOOR Board of Estimate & Contract Board of Estimate & Contract Meeting Minutes October 15, 2024 Call to Order: At 4:13 PM by Chairwoman Mayor Shawyn Patterson-Howard Roll Call: Roll Call and reading of agenda items administered by Deputy City Clerk Nicole J. Bonilla. Noticed in the Journal News. PRESENT Mayor Shawyn Patterson-Howard, Comptroller Darren Morton, and Derrick Thompson ABSENT President Cathlin Gleason OTHERS: Deputy City Clerk Nicole J. Bonilla ADMINISTRATION OF THE AGENDA RESOLUTIONS APPROVING ORDINANCES 1. TMP -941 Code: LPW Attachments: Approval of Payment for OpenGov ARPA 2024.pdf Moved: Acting Pro Tem. Thompson, Seconded by Comptroller Morton On the question: Mayor Patterson - Howard: How is this being expended? When is the payment due? Response: Assistant Comptroller Hamilton: Due this year approved 2. TMP -920 Code: LPW Attachments: Approval of VMware support contract and payment Davenport group ARPA 1680.203.C927.pdf Top Five Concerns Broadcom.pdf Moved: Acting Pro Tem. Thompson, Seconded by Comptroller Morton On the question: Comptroller Morton: What is this for? Response: Commission Perez: Dell servers approved 3. TMP -927 Code: LPW Attachments: Revised Monday.pdf Moved: Acting Pro Tem. Thompson, Seconded by Comptroller Morton On the question: Comptroller Morton: More Software? Response: Mayor Patterson - Howard: This is for constituent relationship management tracking and reporting. approved 4. TMP -921 Page 1 of 7 Board of Estimate & Contract Meeting Minutes October 15, 2024 Code: LPW Attachments: Transfer of Funds - negative lines 9-2024.pdf Moved: Acting Pro Tem. Thompson, Seconded by Comptroller Morton On the question: none. Response: none. approved 5. TMP -957 Code: LPW Attachments: DPW Capital Fleet Acquisition -NCL Government Capital.pdf vehicledraft1.pdf Comptroller Morton: There was concern for total cost and interest cost. That cost must be budgeted starting 2025. What is the immediacy for this so we can search alternative options? Mayor Patterson - Howard: DPW and finance office met on this, and ARPA funds would be used first and the city’s payments will begin 2026. 62% of the fleet is unusable. This equipment is ready and available. Deputy Commissioner Nuculovic: Trucks are not able to handle a snow, hold salt/sand and plow. We must get the truck, training and have it ready by the snow season. It is dyer and urgent. The refuse trucks are in disrepair. We don’t have time to repair because they are being used during three shifts. Comptroller Morton: This was discussed with DPW but was not told that DPW was going forward with this lease purchase. Someone reached out to bond counsel. Is there a buyout clause or early penalty payment? We may find alternative financing funds instead of taking it to the term of the original leasing agreement. We will hold it for now and make time to come back this week for a special meeting. Assistant Corporation Counsel Powell: we have a document with the terms for review. held 6. TMP -936 Code: LPW Attachments: BCA Walk2.pdf BCAWalkMap.pdf PD Response Breast Cancer Walk.pdf Moved: Acting Pro Tem. Thompson, Seconded by Comptroller Morton On the question: none. Response: none. approved 7. TMP -925 Page 2 of 7 Board of Estimate & Contract Meeting Minutes October 15, 2024 Code: HR Attachments: WIN 24-25 Council Let.pdf Moved: Acting Pro Tem. Thompson, Seconded by Comptroller Morton On the question: none. Response: Mayor Patterson - Howard: This is on the county timeline. We had these for decades approved 8. TMP -943 Code: HR Attachments: REC- VEHICLE ARPA FUNDS TRANSFER Moved: Acting Pro Tem. Thompson, Seconded by Comptroller Morton On the question: none. Response: Mayor Patterson - Howard: vehicles for nutrition program and food delivery and one for commissioner and DC to utilize. Comptroller Morton: There was conflict with the referral. If the vehicles are reversed, two cargo & one regular car. The funds and quote might also be wrong. Mayor SPH: We received clarification during the recess to speak. The SUV's are to deliver food and cargo van for food rescue. It is for 2 SUVs and cargo van for large support transport. It is correct. Comptroller Morton: eligibility code for that vehicle being used by commissioners. Assistant Comptroller Hamilton: This may negatively impact public service code approved 9. TMP -953 Code: HR Attachments: Rec- Pumpkin Fest 2024 Moved: Acting Pro Tem. Thompson, Seconded by Comptroller Morton On the question: none. Response: Mayor Patterson Howard: Not at memorial field, it is at Hartley Park. *change on the floor* approved as amended 10. TMP -917 Code: HR Attachments: Youth Bureau Lights on event.docx Moved: Acting Pro Tem. Thompson, Seconded by Comptroller Morton On the question: none. Page 3 of 7 Board of Estimate & Contract Meeting Minutes October 15, 2024 Response: Mayor Patterson - Howard: We advise you go to the event approved 11. TMP -918 Code: HR Attachments: ANYSYB conference Referral letter 2024.pdf Conf. Agenda.pdf ANYSYB mileage.pdf Moved: Acting Pro Tem. Thompson, Seconded by Comptroller Morton On the question: none. Response: Mayor Patterson - Howard: it is in our region. Funds for registration and conference expense. approved 12. TMP -928 Code: PSC Attachments: Agenda Letter Alpine Software.pdf Moved: Acting Pro Tem. Thompson, Seconded by Comptroller Morton On the question: none. Response: None. approved 13. TMP -947 Code: PSC Attachments: MVPD Trunk or Treat.pdf Moved: Acting Pro Tem. Thompson, Seconded by Comptroller Morton On the question: none. Response: Mayor Patterson - Howard: It is from 4:30 - 7 PM approved 14. TMP -948 Code: PSC Attachments: Ivory Tower Training Moved: Acting Pro Tem. Thompson, Seconded by Comptroller Morton On the question: none. Response: None. approved 15. TMP -951 Code: PSC Attachments: Reimbursement for 2 Members of Service Moved: Acting Pro Tem. Thompson, Seconded by Comptroller Morton On the question: Comptroller Morton: Are we utilizing city vehicles? Page 4 of 7 Board of Estimate & Contract Meeting Minutes October 15, 2024 Response: Mayor Patterson - Howard: Just hotel, meals, gas and parking approved 16. TMP -915 Code: PSC Attachments: ConEd referral Letter.pdf ConEd Timeline.pdf FAQ Responses for Mt Vernon City Council Meeting Oct 2024 1.pdf Moved: Acting Pro Tem. Thompson, Seconded by Comptroller Morton On the question: none. Response: Comptroller Morton: Correct address is at the doles center approved 17. TMP -909 Code: PSC Attachments: Referral Letter Agriculture NYS.pdf Moved: Acting Pro Tem. Thompson, Seconded by Comptroller Morton On the question: Comptroller Morton: Fuel Inspection? Response: Mayor Patterson - Howard: Weights and measures approved 18. TMP -959 Code: FP Attachments: COMP2024-13-Consultant Agreement for Implementation of Putting Asset to Work (PAW) .pdf Moved: Acting Pro Tem. Thompson, Seconded by Comptroller Morton On the question: none. Response: Comptroller Morton - this is an example of benefits of the elected and staff going to professional development and conferences. This is a direct result of doing so. Mayor Patterson - Howard: Also we received million dollar grant! approved TAX REVIEW SETTLEMENTS Motion to take items #19 - 23 as a Block vote take items as block vote 19. TMP -966 Attachments: Resolution for Tax Refund - Staples Inc.pdf Consent Judgment - Staples Inc.pdf approved 20. TMP -967 Page 5 of 7 Board of Estimate & Contract Meeting Minutes October 15, 2024 Attachments: Consent Judgment - Randhawas Estate Corp.pdf Resolution for Tax Refund - Randhawas Estate Corp.pdf approved 21. TMP -968 Attachments: Consent Order and Judgment - Adventure Holding Inc (003).pdf Resolution for Tax Refund - Adventure Holding Inc.pdf approved 22. TMP -969 Attachments: Consent Order Judgment - Fulton Acquisition LLC.pdf Resolution for Tax Refund - Fulton Acquisition LLC.pdf approved 23. TMP -970 Attachments: Resolution for Tax Refund - 2371 Exterior LLC and 627 S. Columbus LLC.pdf Consent Judgment - 2371 Exterior LLC and 627 S. Columbus LLC.pdf approved Moved: Acting Pro Tem. Thompson, Seconded by Comptroller Morton On the question: none. Response: Mayor Patterson - Howard: Tax certificates might need to go out for bond and have properties re-assessed approved the Consent Agenda Aye: Mayor Patterson-Howard, Comptroller Morton, and Thompson Nay: None Absent: President Gleason 24. TMP -971 Attachments: CONSENT ORDER & JUDGMENT - 19 SOUTH 13TH AVENUE, LLC.pdf Resolution for Tax Refund - 19 South 13th Avenue.pdf Moved: Acting Pro Tem. Thompson, Seconded by Comptroller Morton On the question: none. Response: Comptroller Morton: There is a problem with calculation Assistant Comptroller Hamilton: The legislation number is incorrect. $6,038.38 or $198.95 difference between the two totals. *Amend on the floor* Motion to amend on the floor ($6,038.38) Thompson/Morton - AYE ALL approved as amended Agenda was concluded at 5:14 PM Page 6 of 7 Board of Estimate & Contract Meeting Minutes October 15, 2024 Chairwoman Patterson-Howard asked if there was new business: Mayor Patterson Howard: DPW is going for free training to Denmark to learn about thermal heating. Comptroller Morton: Section 85a of the charter, by the 15th supply a letter for reserves for delinquent taxes. There is zero available. Acting Pro Tem. Thompson: We need to get businesses in MV to generate taxable income for the city. Comptroller Morton: tax lien sales coming up. APT Thompson: Thanks to comptroller, mayor and council, this is what a functioning government looks like. Mayor asked for a motion to adjourn. approved There being no further business, the meeting was adjourned at 5:31 PM Jordan Riullano, JD Deputy City Clerk Page 7 of 7