Board of Estimate & Contract

City of Mount Vernon, New York 1 ROOSEVELT SQ. RM. 104 CITY HALL, MOUNT VERNON, NEW YORK 10550 & VIA FACEBOOK.COM/MOUNTVERNONNY Meeting Minutes Tuesday, October 29, 2024 4:00 PM MAYOR'S CONFERENCE ROOM - 1st FLOOR Board of Estimate & Contract Board of Estimate & Contract Meeting Minutes October 29, 2024 ADMINISTRATION OF THE AGENDA OPENING OF BIDS TMP -922 Code: LPW Attachments: Approval for Municiple Broadband Wi-Fi Solution City Council Sept 25 2024 Revised.pdf Submissions: Civitas Network Inc - $7,724,974 estimated total Lightpath - $27,250 per month Smartwave - not read aloud TMP -841 Code: LPW Attachments: RFP-DPW Uniforms.pdf Submissions: Cultural trees LLC - $83,775 GC Promo LLC - $41,894 total CXM Graphics - $90,810 total Bordova Outfitters LLC - $49,159.10 total Scrub Haven - teamster $921.85 CSEA $636.88 Call to Order: At 4:26 PM by Chairwoman Mayor Shawyn Patterson-Howard Roll Call: Roll Call and reading of agenda items administered by Deputy City Clerk Nicole J. Bonilla. Noticed in the Journal News. PRESENT Mayor Shawyn Patterson-Howard, Comptroller Darren Morton, and President Cathlin Gleason ABSENT None OTHERS: Deputy City Clerk Nicole J. Bonilla, Assistant Comptroller Condell Hamilton, Corporation Counsel Brian Johnson, & Deputy Corporation Counsel Johan Powell RESOLUTIONS APPROVING ORDINANCES 1. TMP -961 Code: LPW Page 1 of 5 Board of Estimate & Contract Meeting Minutes October 29, 2024 Attachments: Amendment - Item #9 September 25 2024 Agenda.pdf Moved: Council President Gleason, Seconded by Comptroller Morton On the question: none. Response: none. approved 2. TMP -975 Code: LPW Attachments: Emergency Sewer Rehabilitation – 13th Avenue and 3rd Street Intersection.pdf Moved: Council President Gleason, Seconded by Comptroller Morton On the question: none. Response: none. approved 3. TMP -973 Code: HR Attachments: Document.pdf PD Response.pdf DPW Response Annual Tree Lighting.pdf Moved: Council President Gleason, Seconded by Comptroller Morton On the question: none. Response: none. approved 4. TMP -960 Code: HR Attachments: Extended WDAY $92,670 Referral Letter .pdf Approved Ordinance 20240918_150736.pdf Moved: Council President Gleason, Seconded by Comptroller Morton On the question: none. Response: none. approved 5. TMP -954 Code: HR Attachments: Opioid Settlement $10053k .docx referral.pdf Award Letter .pdf Supporting Document.pdf Moved: Council President Gleason, Seconded by Comptroller Morton Page 2 of 5 Board of Estimate & Contract Meeting Minutes October 29, 2024 On the question: none. Response: none. approved 6. TMP -976 Code: PSC Attachments: AMENDED - NYS Agriculture and Markets Contract Referral Letter 2019 Legislation Agriculture Agreement Moved: Council President Gleason, Seconded by Comptroller Morton On the question: none. Response: none. approved 7. TMP -981 Code: PSC Attachments: FBI LEEDA Internal Affairs Course Moved: Council President Gleason, Seconded by Comptroller Morton On the question: none. Response: none. approved 8. TMP -983 Code: FP Attachments: COMP2024-14 – Request for Authorization to issue Tax Anticipation Notes (TANS).pdf Moved: Council President Gleason, Seconded by Comptroller Morton On the question: none. Response: Comptroller Morton: explained the need for the ordinance approved REQUEST TO AWARD CONTRACT 9. TMP -923 Attachments: A Resolution Authorizing the Award of Contract to Nuvista General Contractors.pdf Moved: Council President Gleason, Seconded by Comptroller Morton On the question: Comptroller Morton: Is there no budget line? Response: Assistant Comptroller Hamilton: waiting for funding sources. There is money in the project code. approved Page 3 of 5 Board of Estimate & Contract Meeting Minutes October 29, 2024 RETAINER 10. TMP -987 Attachments: Resolution Authorizing the Retention of Piscionere Newarow P.C.pdf Moved: Council President Gleason, Seconded by Comptroller Morton On the question: none. Response: none. approved SALARY RESOLUTIONS 11. TMP -990 Attachments: Salary Resolutions (CSEA All Positions) - Assistant Commissioner of Community Development.pdf Moved: Council President Gleason, Seconded by Comptroller Morton On the question: none. Response: Mayor Patterson - Howard: This is graded as a 14 and needs to be changed to a 15 Comptroller Morton: originally came with erroneous grade and step from the previous old grade and steps sheet. Was flagged by my office because it was incorrect based on the Grant. Mayor SPH: spoke on qualifications of the hired staff approved 12. TMP -989 Attachments: Salary Resolutions (CSEA Minimum-Maximum) - Assistant Commissioner of Community Development.pdf Moved: Council President Gleason, Seconded by Comptroller Morton On the question: None. Response: None approved SETTLEMENTS 13. TMP -984 Attachments: Settling the Claim of ALLSTATE INSURANCE CO. a-s-o EMMAD MARJI.pdf A Resolution settling the Claim of ALLSTATE INSURANCE aso EMMAD MARJI.pdf Moved: Council President Gleason, Seconded by Comptroller Morton On the question: None. Response: None approved 14. TMP -986 Page 4 of 5 Board of Estimate & Contract Meeting Minutes October 29, 2024 Attachments: Resolution settling the claim of ELISA GARAFANO_.pdf Moved: Council President Gleason, Seconded by Comptroller Morton On the question: None. Response: None approved PARTIAL PAYMENT 15. TMP -995 Attachments: Resolution Authorizing Partial Payment No. 1 to Petrillo Contracting Inc. for $863,738.64.pdf Moved: Council President Gleason, Seconded by Comptroller Morton On the question: None. Response: Mayor Patterson - Howard: recognizing Pamela Cabell at the Doll Center approved Agenda was concluded at 5:44 PM Chairwoman Patterson-Howard asked if there was new business: Mayor asked for a motion to adjourn. approved There being no further business, the meeting was adjourned at 5:46 PM Jordan Riullano, JD Deputy City Clerk Page 5 of 5