Board of Estimate & Contract

City of Mount Vernon, New York 1 ROOSEVELT SQ. RM. 104 CITY HALL, MOUNT VERNON, NEW YORK 10550 & VIA FACEBOOK.COM/MOUNTVERNONNY Meeting Minutes - Final Tuesday, January 28, 2025 3:00 PM MAYOR'S CONFERENCE ROOM - 1st FLOOR Board of Estimate & Contract Board of Estimate & Contract Meeting Minutes - Final January 28, 2025 Call to Order: At 3:25 PM by Chairwoman Mayor Shawyn Patterson-Howard Roll Call: Roll Call and reading of agenda items administered by Deputy City Clerk Nicole Bonilla. Noticed in the Journal News. PRESENT Mayor Shawyn Patterson-Howard, Comptroller Darren Morton, and Danielle Browne Esq. ABSENT None OTHERS: Chief of Staff Malcolm Clark, Asst. Corporation Counsel Johan Powell, Deputy City Clerk Nicole Bonilla, Assistant Comptroller Condell Hamilton OPENING OF RFQ FOR DEPARTMENT OF PUBLIC WORKS: OPENING OF RFQ FOR CITY OF MOUNT VERNON EDISON AVENUE PUMP STATION UPGRADE PROJECT - EQUIPMENT PROCUREMENT 1. Mace Contracting Corporation OPENING OF RFQ FOR CITY OF MOUNT VERNON EDISON AVENUE PUMP STATION UPGRADE PROJECT - GENERAL CONSTRUCTION 1. Mace Contracting Corporation 2. Inter Contracting Corporation ADMINISTRATION OF THE AGENDA RESOLUTIONS APPROVING ORDINANCES () 1. TMP -1116 Code: LPW Attachments: Lease Extension 6 Gramatan.pdf Moved: Council President Browne, Seconded: Comptroller Morton On the question: Comptroller Morton - Is this a two-year lease? Response: Mayor Patterson-Howard - the city is not ready to go online with our existing office spaces. Comptroller Morton - discussed having a conversation with the Commissioner and the Assistant Engineer about the property across the street. Deputy Corporation Counsel - Commercial properties tend to be a five year lease. I will follow-up. Comptroller Morton - We can hold this until we get more clarification because the lease does not expire until June. withdrawn Page 1 of 8 Board of Estimate & Contract Meeting Minutes - Final January 28, 2025 Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 2. TMP -1140 Code: LPW Attachments: Referral Letter - National League of Cities (NLC) – Congre City Conference.pdf NLC Congressional Conference 2025 - Schedule.pdf Moved: Council President Browne, Seconded: Comptroller Morton On the question: Comptroller Morton - this trip will exhaust the budget line. Response: Mayor Patterson-Howard - I am aware. This conference is intense and informative. March 10-12th, is the Council going? Council President Browne - I might go. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 3. TMP -1158 Code: PSC Attachments: Securewatch amendment.pdf Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: Mayor Patterson-Howard - they go into the cruisers to add data in real-time and this will increase efficiency and bring us in compliance with the DOJ recommendations. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None Page 2 of 8 Board of Estimate & Contract Meeting Minutes - Final January 28, 2025 () 4. TMP -1160 Code: LPW Attachments: 01142025 Referral Letter - LSL-Water-Resource-Specialist Moved: Council President Browne, Seconded: Comptroller Morton On the question: Comptroller Morton - Is this new? Response: Mayor Patterson-Howard - started for the lead service project. This project is much more involved and requires upgraded job positions. Comptroller Morton - NYS grant funded. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 5. TMP -1161 Code: LPW Attachments: 01142025 Referral Letter - BWS-Water-Quality-Analyst-2. Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 6. TMP -1165 Code: HR Attachments: R4L HBCU College Tour 2025.pdf READY4Life 2025 HBCU College Tour Itinerary.pdf Moved: Council President Browne, Seconded: Comptroller Morton On the question: Mayor Patterson-Howard - This is a federal grant. We do not know if the cease of this grant is short term or long term. Page 3 of 8 Board of Estimate & Contract Meeting Minutes - Final January 28, 2025 Response: Comptroller Morton - We're ok until March approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 7. TMP -1166 Code: FP Attachments: COMP2025 - 1 Inovative Finance Asset Concession Grant Agreement .pdf Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 8. TMP -1176 Code: FP Attachments: Comptroller Referral.pdf Moved: Council President Browne, Seconded: Comptroller Morton On the question: Comptroller Morton - explained the process Response: Mayor Patterson-Howard - explained that most of our homes are owner-occupied and not to destabilize the community by doing a wholesale tax sale. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None DEPARTMENT OF PUBLIC WORKS REQUEST TO MAKE PARTIAL PAYMENTS Page 4 of 8 Board of Estimate & Contract Meeting Minutes - Final January 28, 2025 () 9. TMP -1144 Attachments: PP 8 Cleaning & Televising.pdf Moved: Council President Browne, Seconded: Comptroller Morton On the question: Mayor Patterson-Howard - state money Response: Assistant Comptroller Hamilton - the "C" code is incorrect in the referral letter. Motion to correct the code on the floor to C937 - sanitary and C938 - storm Moved: Browne, Danielle Seconded: Morton, Darren approved Aye: Mayor Patterson-Howard, Comptroller Morton and Browne Nay: None Absent: None approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None SETTLEMENTS (Settlement of Noel Santa - 10. TMP $22,500) -1147 Attachments: SETTLEMENT RESOLUTION ALLEGING PERSONAL MOTOR VEHICLE ACCIDENT BETWEEN PLAINTIFF ANOTHER VEHICLE (NOEL SANTANA).pdf Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: Council President Browne - will abstain because counsel did not send settlements for council to review. approved Aye: Mayor Patterson-Howard, and Comptroller Morton Nay: None Absent: None Abstain: Browne Motion to take items 11-13 as a block vote Moved: Council President Browne, Seconded: Comptroller Morton Page 5 of 8 Board of Estimate & Contract Meeting Minutes - Final January 28, 2025 On the question: none Response: Council President Browne - will abstain because counsel did not send settlements for council to review. take items as block vote Aye: Mayor Patterson-Howard, and Comptroller Morton Nay: None Absent: None Abstain: Browne (Settlement of Shimeka Punter - 11. TMP $12,500) -1148 Attachments: SETTLEMENT RESOLUTION ALLEGING A MOTOR V ACCIDENT WITH A BEE LINE BUS (SHIMEKA PUNT approved (Settlement of Romie Lawrence - 12. TMP $18,000) -1149 Attachments: SETTLEMENT RESOLUTION ALLEGING PERSONAL MOTOR VEHICLE ACCIDENT BETWEEN PLAINTIFF POLICE VEHICLE (ROMIE LAWRENCE).pdf approved () 13. TMP -1168 Attachments: CIC Printer_20250124_142610.pdf approved approved the Consent Agenda Aye: Mayor Patterson-Howard, and Comptroller Morton Nay: None Absent: None Abstain: Browne TAX REVIEW SETTLEMENTS Motion to take items 14-18 as a block vote. Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none take items as block vote Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Page 6 of 8 Board of Estimate & Contract Meeting Minutes - Final January 28, 2025 Nay: None Absent: None (Consent Judgment and Resolution 14. TMP for 8 Bedell LLC) -1152 Attachments: Resolution for Tax Review Settlement for 8 Bedell LLC.pd approved (Consent Judgment and Resolution 15. TMP for Stonetown LLC) -1153 Attachments: Resolution for Tax Review Settlement for Stonetown LLC_ approved (Consent Judgment and Resolution 16. TMP for JP Edwards Associates LLC) -1154 Attachments: Resolution for Tax Review Settlement - JP Edwards Assoc LLC_.pdf approved (Notice of Entry and Application 17. TMP for Refund for KBJB TEMP LLC) -1155 Attachments: Resolution for Tax Review Settlement - KBJB.pdf approved (Consent Order & Judgment - Tori 18. TMP Holding Corp.) -1156 Attachments: Resolution for Tori Holding Corp.pdf approved approved the Consent Agenda Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None SALARY RESOLUTIONS Motion to take items 19-21 as a block vote Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none take items as block vote Page 7 of 8 Board of Estimate & Contract Meeting Minutes - Final January 28, 2025 Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 19. TMP -1172 Attachments: Document_Part2.pdf approved () 20. TMP -1173 Attachments: Document_Part1.pdf approved () 21. TMP -1174 Attachments: Document_Part3.pdf approved approved the Consent Agenda Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None Agenda was concluded at 4:17PM Chairwoman Patterson-Howard asked if there was new business: none Mayor asked for a motion to adjourn. Moved: Council President Browne, Seconded: Comptroller Morton approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None There being no further business, the meeting was adjourned at 4:23 pm. Nicole Bonilla, MBA City Clerk Page 8 of 8