Board of Estimate & Contract

FILED CITY CLERK HOUNT VERNON. NY m5NAR -kl t:) * O@..- City of Mount Vernon, New York 1 ROOSEVELT SQ. RM. 104 CITY HALL. MOUNT VERNON. NEW YORK 10550 VIA FACEBOOK.COM/MO{JNTVERNONNY Meeting Agenda - Final Tuesday, March 4, 2025 3:00 PM MAYOR'S CONFERENCE ROOM - 1st FLOOR Board of Estimate & Contract  Board of Estimate & Contract Meeting Agenda - Final March 4, 2025 Call to Order: At 3:00 PM by Chainvoman Mayor Shawyn Patterson-Howard Roll Call: Roll Call and reading of agenda items administered by DeprQ City Clerk Nicole Bonilla. Noticed in tlie Joumal News. OTHERS: Chief of Staff Malcolm Clark, Asst. Corporation Counsel Johan Powell, Deputy City Clerk Nicole Bonilla, Assistant Comptroller Condell Hamilton ADMINISTRATION OF THE AGENDA RESOLUTIONS APPROVING ORDINANCES 1. Department of Management Services: An Ordinance Authorizing a Budget Tiransfer for 2024 Expenditures HEIJ Department of Management Services: An Ordinance Autliorizing tl'ie Retroactive Award of tlie Dell VXRail Support Contract to Sofl:Choice and Approving Payment from AR})A Funds 3. Depattment of Management Services: An Ordinance Autl'iorizing the Mayor to enter into an agreement with Sunlight Technologies, Inc. (dba "Readyly") and make payn'ient for a pilot program to create an AI (Artificial Intelligence) environment for the City 4. Department of Public Works: An Ordinance Authorizing the Purchase of 'One (l) Combo Vacuum Truck, Funding Sources: State Aid Sewer Capital and (2) Equipment Sewers 5. Department of Public Works: An Ordinance Authorizing the Award of a Contract of tlie Edison Avenue Pump Station Upgrade Project - General Constnuction (Contract 122220'24) 6. Department of Public Works: An Ordinance Authorizing the Award of a Contract of the Edison Avenue Pump Station Upgrade Project - Eqriipment Procurement (Contract 122232024) 7. Office of tlie Mayor: An Ordinance to Ratify and Approve the Contract betvveen tl'ie City of Mount Vernon and the Uniformed Firefighters' Association - Local 107, IAFF, AFL-CIO 8. Department of Assessment: An Ordinance Authorizing tlie Mayor to Execute a Contract with MRBigroup, Engineering, Architecture, Surveying D.P.C. - (Contract for Mapping the entire City) Page 1 of 2 Board of Estimate & Contract Meeting Agenda - Final March 4, 2025 REQUEST TO AUTHORIZE PARTIAL PAYMENTS - DEPARTMENT OF PUBLIC WORKS (DPW) 9. Department of Public Works: A Resohition Authorizing Partial Payment 'No. 9 for Sewer System Cleaning & Televising - Phase I to National Water Main Cleaning Company - $150,000 10. Department of Public Works: A Resolution Authorizing Partial Payment No. l for Emergency Repairs to the Roofing at the Police Department and Corirts to Nuvista ]Desigi'is General Contractors LLC - $147,250 11. Department of Public Works: A Resolution Authorizing Partial Payn'ient No. 1 for Emergency Repairs to tlie Roofing at the Armory to Nuvista Designs General Contractors L][,C - $38,000 SETTLEMENTS 12. Settlement of Lawsuit for Property Damage - State Farm a/s/o Pamela Crooke:ndale & Akimie Worrell - $500.00 TAX REVIEW SETTLEMENTS 13. Resolution for Tax Settlement - Westchester Plaza Owner LLC - $74,306.70 Agenda was concluded at PM Chairwoman Patterson-Howard asked if there was new business: Mayor asked for a motion to adjourn. There being no further business, the meeting was adjourned at Page 2 of 2 MAR RESOLVED, that a resolution adopted by the City Council on February 26, 2025, and signed by the Mayor on February 27, 2025, authorizing a Budget Transfer a Budget Transfer for 2024 Expenditures - (Four Thousand Dollars ($4,000.00) from Budget Code A1680.215 (Software) to Budget Code A1680.216 (Application Services) to cover necessary expenditures); be, and the same is hereby approved. APPROVEQ S TO F RM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT  FEB2,;3 2025 AN ORDINANCE AUTHORIZING A t BUDGET TRANSFER FOR EXPENDITURES Whereas, by letter dated Jamiary 15, 2025, the Commissioner of the Department of Management Services has reqriested legislation authorizing the trarisfer of Four Thousand Dollars ($4,000.00) from Budget Code A1680.215 (Software) to Budget Code A1680.216 (Application Services) to cover necessary expenditures; and Whereas, the Department of Management Services has identified :an overage in budget code A1680.216 (Application Services) that requires additional funding; and Whereas, there are sufficient funds available in budget code A1680.215 (So'ftware) that may be transferred to cover the shortfall; and Whereas, the requested budget transfer in the amount of $4,000 ici necessary to support expenditures; and Whereas, it is in the best interest of the City of Mount Vernon to ensure proper budgetary allocations for the effective operation of the City Corincil; Now, Therefore, Be It Resolved That Tlie City of Morint Vernon, in City Council convened, does hereby ordain and enact: Section 1. Authorization of Budget Transfer. The De:partment of Management Services is hereby arithorized to transfer the amount of Fciur Thousand Dollars ($4,000.00) from Budget Code A1680.215 (Software) to Budget Code A1680.216 (Application Services) to cover necessary expenditures. Section 2. Implementation. The Comptroller and all relevant City officials are hereby authorized and directed to take all necessary actions to effectual:e the transfer of funds as provided herein. Section 3. Effective Date. This Ordinance shall take effect immediately upon its adoption by the Board of Estimate & Contract. APPROVED AS TO FORM 0 Presldent CQC CD C LL( )eputyc'ty Clerk -(1) a) APPROVED Dept. Mayor i MAR- %2025 C? RESOLVED, that a resolution adopted by the City Council on February 26, m,ttj 2025, and signed by the Mayor on February 27, 2025, authorizing the award of the contract for RFP #0031-2024 to SoftChoice for Dell VxRail support services as described in the proposal - ($21,555.63 shall be paid from ARPA funds allocated under account H1680.203.C297, for the initial 12-month term from April 2025 - 2026, with an option to renew for up to three years); be, and the same is hereby approved. APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT rporatfon Counsel Clerk FEB'- 5 2025 AN ORDINANCE AUTHORIZING THE RETROACTIVE AWARD OF THE DELL VXRAIL SUPPORT CONTRACT TO SOFTCHOICE AND o? APPROVING PAYMENT FROM ARPA FTJNDS Whereas,by letter dated February 3, 2025, the Commissioner of tbe I)epartment of Managei'nent Services ]ias requested legislation retroactively autliorizing the award of tbe contract for RFP #0031-2024 to SoftClioice for Dell VxRail support services as described in the proposal; and Whereas, tlie City of Mount Vernon issued RFP #003 1-2024 to secure compreliensive suppoit services for critical IT infrastructure at City Hall and tlie Police Department, including Dell VxRail liyper-converged infrastructure, VMware solutions, and IDPA backup systems; and Whereas, tlie tii'nely maintenance and support of tliese systems are crucial for ensuring tlie security, functionality, and unintemipted operations of essential city services; :and Whereas, tlie RFP was priblicly advertised, and proposals were evaluated based on teclmical capability, cost-effectiveness, vendor reputation, service level agreements (SLAs), and scalability; and Whereas, after a tliorougli review, SoftChoice was identified as the most st.titable vendor based on its compreliensive proposal, expertise in VxRail support and VMware solutions, and ability to deliver sriperior service )evels at a competitive price; and Whereas, tlie contract witli SoftChoice includes a 12-month term from April 2025 to April 2026, witli an option to renew for up to tliree years, and provides key deliveralbles including 24x7x4 on-site and remote support, tecl'inical maintenance, access to ParkView Advanced Monitoring, and escalation services to minimize downtime; and Whereas, tlie Finance Department lias reviewed and confirmed that ARPA funds are an appropriate funding source for this contract, specifically from account H1680.203.C297; and Whereas, approval of tliis ordii'iance is necessaty to ensure continued Ia]rsupport and functionality for City Hall and tlie Police Department, safeguarding the integrity of municipal operations; Now, Therefore, Be It Resolved That Tl'ie City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. Authorization to Retroactively Award Contract. The City Council liereby retroactively awards tlie contract for RFP #0031-2024 to SoftChoice for Dell VxRail support services as described in tlie proposal. Section 2. Funding. Tlie total contract value of $21,555.63 for the initial 12-month teri'n sliall be paid from ARPA funds allocated rinder account H1680.203.C297. Section 4. Authorization to Enter into Contract. The Mayor andapliropriate City officials are authorized and directed to execute all necessary documents and take any further action required to effectuate the intent and purpose of this ordinance. Section 5. Effective Date. This Ordinance shall take effect immediatelyupon its adoption by tlie Board of Estimate & Contract. APPROVED AS TQ FOFIM 0 cffll,, orporationCounsel LL APPROVEID ai Date APPROVED Dept. Mayor MAR RESOLVED, that a resolution adopted by the City Council on February 26, 2025, and signed by the Mayor on February 27, 2025, authorizing the Mayor to enter into anAgreement with Sunlight Technologies, Inc. (dba "Readyly") and make payment for a pilot program to create an AI (Artificial Intelligence) environment for the City - (funding Allocation - the costs associated with this agreement shall be allocated as follows: Mayor's Office - (A1210.405) - $6,000 * Management Services - (A1680.216) - $6,000 * Buildings Department - (A3620.416) - $6,000 ; be, and the same is hereby approved. (@0 3 € o< APPROVED AS TO FORM ADOPTED BY Ic BOARD OF ESTIMATE CO AND CONTRACT o CQ:I a)O Corporation Counsel cri CO(D xCX -Cerk (LB 2 S 2025 J TO AN ENTER ORDINANCE INTO AN AUTHORIZING AGREEMENT WITH THE MAYOR SUNLIGHT TECHNOLOGIES, INC. (DBA "READYLY") AND MAKE: PAYMENT FOR A PILOT PROGRAM TO CREATE AN ARTIFICIAL INTELLIGENCE (AI) ENVIRONMENT FOR THE CITY Whereas, by letter dated February 13, 2025, tlie Commissioner of the Department of Management Services has reqriested legislation aritliorizing the Mayor to enter into an agreement witli Sunlight Technologies, Inc. (dba "Readyly") to launch a pitlot program that integrates an AI-based tool witli OpenGov, as outlined in the contract p'roposal; and Whereas, the City of Mount Vemon seeks to enhance public engagement and improve efficiency throrigh tlie integration of Artificial Intelligence (AI)-based tools; and Whereas, Sunliglit Tecmologies, Inc. (dba "Readyly") has an established working relationship with OpenGov and is capable of providing an AI-basted tool that integrates with the City's OpenGov platform; and Whereas, the AI-based tool will include multilingual AI chatbots, voice-based AI agents, email response agents, and advanced analytics, tliereby improving access to information, optimizing workflow efficiency, and enhancing services provided by the City; and Whereas, the City proposes a pilot program for 12 months at a total cost of $18,000, with funding shared among the Mayor's Office, Management Services, and the Buildings Department under budget codes A1210.405, A1680.216, and A3620.416, respectively; and Whereas, the implementation of this AI-based tool will provide 24/7 assistance to residents, support multiple languages, offer real-time assistance for public inquiries, and deliver analytics to optimize resorirce allocation; and Whereas, tlie City Council finds that entering into tliis agreement is in the best interests of tlie residents of Mount Vernon and will provide long-term benefits through improved communication and operational efficiency; Now, Therefore, Be Nt Resolved That Tlie City of Morint Vernon, in City Council convened, does he'reby ordain and enact: Section 1. Authorization into Agreement. to Enter The Maycir is hereby authorized to enter into an agreement with Sunlight Technologies, Inc. (dba "Readyly") to launch a pilot program that integrates an AI-based tool with OpenGov, as outlined in the contract proposal. 2. Section Duration and Scope of Services. The pilot program shall have a duration of twelve (12) months, at a total cost of $18,000. The key deliverables under this agreement shall include, but are not Iimited to: 1. AI-based chatbot integration with OpenGov. 2. AI-based voice interaction with OpenGov. 3. AI-based multilingual interface with OpenGov. 4. Analytics and metrics on citizen engagement in OpenGov. 5. Staff training sessions. 6. Technical support, maintenance, and other services as specified in the proposal.  'r(t"!,',":1":JJ":!!,"i,!' Section 3. Funding AJIocation. Tlie costs associated with this agreement shall be allocated as follows: Mayor's Office (A1210.405) - $6,000 Management Services (A1680.216) - $6,000 Buildings Department (A3620.416) - $6,000 Section 4. Benefits to the City. The AI-based tool implemented under this pilot program is expected to provide the following benefits: 1. Continuoris 24/7 assistance for residents through AI-powered cliatbots and voice services. 2. Multilingual capabilities to improve accessibility for non-English speaking residents. 3. Real-time assistance for the Buildings Department, enabling staff to intervene as needed. 4. Enhanced analytics and insights to optimize resource allocation and improve city services. 5. A controlled and structured introduction to AI techncAogy for city operations, minimizing risks while maximizing benefifs. Section 5. Implementation and Reporting. The Department of Management Services sliall oversee the implementation of tliis pilot program and repoii to the City Council on its effectiveness, including key performance metrics and recommendations for potential future adoption beyond the pilot phase. Section 6. Effective Date. This Ordinance sl'iall take effect itnmediately upon its approval by the Board of Estimate & Contract. person APPROVED AS TO FORM NA,NCE CIT'V' COUNCIL 0 Presiderd AHE.S, T/( 5 (l) pc'pui'i'ycity Clerk PR D APPROVED CLal Dept. Mayor Page 2 !?!-Jt RESOLVED, that a resolution adopted by the City Council on February 26, Ll 2025, and signed by the Mayor on February 27, 2025, authorizing the Purchase of One (1) Combo Vacuum Truck, Funding Sources: StateAid Sewer Capital and (2) Equipment SeWers - ($580,740.69, with funding allocated as follows: (a) $561,226.21 from H8120.203 C956 via H3990 C956 (State Aid Sewer Capital); (b) $19,514.48 from A8120.203 (Equipment Sewers)); be, and the same is hereby approved. ADOPTED BY BOARD OF ESTIMATE AND CONTRACT o (@kt[k "7'-' 4i 2 J,-2R=, AN ORDINANCE AUTHORIZING THE PURCHASE OF ONE (1) COMBO VACUUM TRUCK, FUNDING SOURCES: (1) ST ATE AID SEWER CAPIT AL AND (2) EQUIPMENT SEWERS Whereas, by letter dated February 6, 2025, the Commissioner of the Department of Public Works has reqriested legislation authorizing the prirchase of one (1) Combination Sewer Truck, equipped with both vacuum and high-pressure jetting capabilities, to support the ongoing sewer maintenance operations of the City of Mount Vernon; and Whereas, tlie City of Morint Vernon is responsible for maintaining an effective and efficient sewer system to serve its residents; and Whereas, tlie City's existing equipment, including tlie Clamshe]11 Truck and Fluslier Ttuck, has proven inadeqriate due to frequent breakdowns ana. mechanical failures, severely limiting the Department of Public Works (DPW) ability to perform essential maintenance and emergency sewer services; and Whereas, the acquisition of a Combination Sewer Truck, wliich integrates both vacuuming and high-pressure jetting functions, is necessary to meet the City's ongoing sewer maintenance and infrasttucture needs; and Whereas, this purchase is critical to ensuring compliance with the {Jnited States Environmental Protection Agency (USEPA) Consent Decree, whicli mandates the City to clean, inspect, and replace sections of its sewer system within a designated timeframe; and Whereas, tl'ie Environmental Finance Centers (EFC) of the U'nited States Environmental Protection Agency lias approved the purchase of the Combination Sewer Truck, witli substantial financial suppoit to cover 96.64% of tlie total cost; and Whereas, funding for tliis prirchase is available through (1) State Aid Sewer Capital (H8120.203 C956 via H3990 C956) for $561,226.21, and (2) Equipment Sewers (A8120.203) for $19,514.48, thereby minimizing the financial impact on the City; and Whereas, the procurement of this apparatus will be conductei:l through a Sorircewell Contract, a cooperative purchasing agreementtliat streamlines the acquisition process by utilizing pre-negotiated pricing and contract terms; Now, Therefore, Be It Resolved That The City of Morint Vernon, in City Cormcil convened, does liereb'y ordain and enact: Section 1. Authorization to Purchase. Tl'ie City Council authorizes purchasing one (1) Combination Sewer Truck, eqriipped with both vacuum and high- pressure jetting capabilities, to support the ongoing sewer maintenance operations of the City of Mount Vernon. Section 2. Funding. Tlie Truck and total cost of the Combination Sewer associated procurement expenses is $580,740.69, with (a) funding allocated as follows: $561,226.21 from H8120.203 C956 via H3990 C956 (State Aid Sewer Capital); (b) $19,514.48 from A8120.203 (Eqriipment Sewers). Section 3. Procurement Method. The prirchase shall be conduct:ed through a Sourcewell Contract, ensuring cost efficiency and compliance with applicable procurement regulations.  FEJ3 2a 5 Section 4. Justification. The acquisition of tlie Combination Se:wer Truck is necessary to prevent sewer blockages, reduce emergency repairs, and improve the overall efficiency of tlie City's aging sewer infrastructure. The new apparatus will alSO allow the City to perform reqriired sewer maintenance in-horise, reducing reliancei on extemal contractors and ensuring compliance with regulatory obligations. Section 5. Maintenance and Longevity. The Combination Sewer Truck is designed for rigororis daily operations and is expected to have a useful life of 10-15 years with proper maintenance. To maximize efficiency and longevity, a preventative maintenance schedule shall be implemented in collaboration with the Garage Superintendent. Section 6. Effective Date. Tliis Ordinance shall take effect immediately ripon its adoption by the Board of Estimate & Contract. APPROVED AS TO FORM 0 Corporation Counsel President LL (4A'A'<sT,.,4=-z+ P VED (l) APPROVED Dept. Mayor Page i2  ylfl.p % 5 RESOLVED, that a resolution adopted by the City Council on February 26, 2025, and signed by the Mayor on February 27, 2025, authorizing the Award of a Contract of the Edison Avenue Pump Station Upgrade Project - General Construction (COntract 12222024) - (awarded to InterContracting for $847,500, eligible for funding through the NYS Environmental Facilities Corporation Grant H8120.203 C958 EQUP and H3990 C958 State Aid Sewer Capital); be, and the same is hereby approved. CQ0 (D APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE- AND CONTRACT a) CO- 5 Counsel affiv,,L{Corporation Clerk [F[[i2,0 AN ORDINANCE AUTHORIZING THE AWARD OF A CONTRACT FOR THE EDISON AVENUE PUMP ST ATION UPGRADE PROJECT - GENERAL CONSTRUCTION (CONTRACT 12222024) Whereas, by letter dated February 4, 2025, tlie Commissioner of the Department of Public Works has requested legislation arithorizing the award of Contrac:t 12222024 for the Edison Avenue Pump Station Upgrade Project - General Construction to InterContracting for $847,500; and Whereas, the Edison Avemie Pump Station collects wastewater from five properties, primarily industrial businesses; and Whereas, the City of Mount Vernon is required rinder a Consent Decree with the Environmental Protection Agency (EPA), the New York State Department of Environmental Conservation (NYSDEC), and the Department of Justice (Case 7:18-cv- 05845-CS) to ripgrade the pump station to prevent illicit discharges into the: Bronx and Hutchinson Rivers; and Whereas, historic sanitary sewer overflows have discharged into the titorm sewer system, ultimately affecting the Hutchinson River, necessitating critical ripgrades to the pump station, including the elevation of pump station controls and emergency generators above the 100-year floodplain; and Whereas, the City publicly advertised a bid for the general construction contract for the Edison Avenue Pump Station Upgrade Project on January 2, 2025; antd Whereas, two bids were received on January 27, 2025, in response to the advertisement, witli InterContracting submitting the lowest responsible bid for $847,500; and Whereas, tlie City's consulting engineer, Arcadis of New York Inc., has reviewed the bids, cl'iecked references, and confirmed that the qualifications of the bidder meet the technical specifications and requirements of the project; and Whereas, this project is eligible for funding through the New York State Environmental Facilities Corporation Grant; and Whereas, it is in tlie best interest of the City to move forward with this project promptly to ensure compliance with Consent Decree, avoid potentia.l civil and the stipulated penalties, and enhance and safety of the City's wastewater the functionality infrastructure; Now, Therefore, Be It Resolved That Tlie City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. Purpose. The prirpose of this Ordinance is to authorize the award of Contract 12222024 for the Edison Averuie Iump Station Upgrade Projec:t - General Construction to InterContracting for $847,500. Section 2. Authorization to Enter into Contract. The Mayor or designee is authorized to execute all necessary agreements, contracts, and documents in connection with this project, subject to the review and approval of the Corporation Coun.sel. FEB2 3 2025 Section 3. Allocation of Funds. This project is eligible for tunding through the NYS Environmental Facilities Corporation Grant H8120.203 C958 EQUP and H3990 C958 State Aid Sewer Capital. Tlie City Comptroller is arithorized to allocate the necessary funds for tliis project, including any available grants and financial assistance from the New York State Environmental Facilities Corporation. Section 4. Implementation. The Department of Public Works cihall oversee tlie implementation and completion of the project rinder the contract's terms and conditions and tlie Consent Decree's requirements. Section 5. Effective Date. Tliis Ordinance shall take effect immediately ripon its adoption by tlie Board of Estimate & Contract. APPROVED AS TO FORM 0 President c o in ro a) APPFIOVEI) (L)0 FFR APPROVED o alaal Dept. Mayor Page 12 [,49 4 RF,SOLVED, that an ordinance adopted by the City Council on February 26, 2025, and signed by the Mayor on February 27, 2025, authorizing the Award of a Contract of the EdisonAvenue Pump Station Upgrade Project - Equipment Procurement (Contract 122232024) - (awarded to Mace Contracting for $475,000, eligible for funding through the NYS Environmental Facilities Corporation Grant H8120.203 C957 EQUIP and H3990 C957 State Aid Sewer); be, and the same is hereby approved. APPROVED A TO FORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT ' Corporation Counsel cp;B) I'.I'E!') ;X"'7") AN ORDINANCE AUTHORIZING THE AWARD OF A CONTRACT FOR THE EDISON AVENUE PUMP STATION UPGRADE PROJECT - EQUIPMENT PROCUREMENT (CONTRACT 12232024) Whereas, by letter dated February 4, 2025, the Commissioner of the Department of Public Works has requested legislation authorizing the award of Conttact 12232024 for the Edison Avenue Pump Station Upgrade Project - Equipment Procurement to Mace Contracting, for $475,000; and Whereas, the City of Mount Vernon (the "City") operates the Edison Avemie Pump Station, which collects wastewater from five properties, primarily industrial businesses; and Whereas, the City is required to ripgrade tlie Edison Avenue P'ump Station pursuant to a Consent Decree entered into by the City, tlie United States Environmental Protection Agency, the New York State Department of Environmental Conservation (NYSDEC), and the Department of Justice, addressing illicit discharges to the Bronx and Hutchinson Rivers (Case 7:1 8-cv-05845-CS); and Whereas, these ripgrades are necessary to mitigate liistoric sanitary sewer overflows tliat discliarged into the storm sewer system and riltimately into the Hutchinson River, to raise pump station controls and emergency generators above the 100-year flood plain; and Whereas, the Consent Decree mandates that the reqriired ripgrades must be completed by June 30, 2025, and failure to meet this deadline may subjec:t the City to civil and stiprilated penalties; and Whereas, the City publicly advertised for bids 2, 2025, for the on January procurement of equipment reqriired for the ripgrades, including two submeysible pumps with controls, a standby generator, a new manhole inline grinder, and a platform to elevate the generator and electrical controls; and Whereas, one bid was received on January 27, 2025, in respionse to the advertisement, with Mace Contracting being the apparent lowest responsible bidder with a total bid amount of $475,000; and Whereas, the City's consulting engineer, of New York Inc., has Arcadis reviewed tlie bid, checked references, and confirmed that Mace Contractiyig meets the minirmirn technical requirements and qrialifications specified in the bid documents; and Whereas, the project is eligible for funding through the New York State Environmental Facilities Corporation Grant; and Whereas, awarding tliis contract promptly is essential with to ensure comtpliance the Consent Decree and to secure available state funding; Now, Therefore, Be It Resolved That The City of Morint Vernon, in City Council convened, does hereby ordain and enact: Section 1. Authorization Contract. to The City Council hereby Award aritliorizes the Mayor or tlie designated official to enter into an agreementwith Mace Contracting for the procurement of eqriipment for the Edison Avenue Pump Station Upgrade Project - Equipment Procurement (Contract 12232024) in the amount of $475,000. 7  ,p-,5p 24 Section 2. Funding. Tliis project is eligible for frinding tlirough tlie NYS Environmental Facilities Corporation Grant H8120.203 C957 EQUIP and }[3990 C957 State Aid Sewer. Section 3. Implementation. The City's Department of Public Works and other relevant departments are directed to take all necessary actions to enSurle the proper procurement, installation, and compliance witl'i tlie requirements outlined in the Consent Decree. Section 4. Effective Date. Tliis Ordinance shall take effect immediately upon its adoption by the Board of Estimate & Contract. APPROVE COUNCIL 0 rporation Counsel Presider;;t iC 3S O(@ 0 a) pBput7 CityClerk LL(!) APPFIOVED CCO APPROVED Dept. Mayor Page 2 7 !*! - !l 2fl25 RESOLVED, that an ordinance adopted by the City CounciI on February 26, 2025, and signed by the Mayor on February 27, 2025, to Ratify and Approve the Contract between the City of Mount Vernon and the Uniformed Firefighters' Association - Local 107, IAFF, AFL-CIO - (wage increases agreed upon betyeen the City and the Union are as follows: 1. Effective January 1, 2022, all bargaining unit members' salaries shall be increased retroactively by one percent (1%). 2. Effective January 1, 2023, all bargaining unit members' salaries shall be increased retroactively by one percent (1%). 3. Effective January 1, 2024, all bargaining unit members' salaries shall be increased retroactively by two percent (2%). 4. Effective January 1, 2025, all bargaining unit members' salaries shall be increased retroactively by two percent (2%). 5. Effective January 1, 2026, all bargaining unit members' salaries shall be increased by three percent (3%). 6. Effective January 1, 2027, all bargaining unit members' salaries shall be increased by three percent (3%). be, and the same is hereby approved. o ADOPTED BY APPROVED AS TO FORM BOARD OF ESTIMATE AND CONTRACT ,zl ffi,, Corporation Counsel z,,t.=, 7 r;'fLB ad",:3 AN ORDINANCE TO RATIFY AND APPROVE THE CONTRACT BETWEEN THE CITY OF MOUNT VERNON AND THE UNIFORMED FIREFIGHTERS' ASSOCIATION LOCAL 107, IAFF, AFL-CIO Whereas, in a letter dated February 20, 2025, the Mayor has requested the enactment of legislation to authorize, rati:[y, and approve the contract between the City and the Union, including tlie agreed-upon wage increases and other negotiated provisions; and Whereas, the Uniformed Firefighters' Association of the City of Mount Vernon, Local 107, IAFF, AFL-CIO (the "Union") represents the City's uniformed firefighters; and Whereas, the City of Morint Vernon (the "City") and the Union have engaged in negotiations and reached an agreement regarding terms and conditions of employment, including wage increases and other provisions; and Whereas, the last collective bargaining agreement between the City and the Union was outdated, necessitating an updated contract that reflects the mutual agreement of both parties; and Whereas, the City Council of the City of Mount Vernon finds it to be in the best interest of the City and its firefighters to approve and ratify the new contract; and Whereas, the wage increases agreed ripon between the City and the Union are as follows: 1. Effective January 1, 2022, all bargaining unit members' salaries shall be increased retroactively by one percent (1%). 2. Effective January 1, 2023, all bargaining unit members' salaries shall be increased retroactive4y by one percent (1%). 3. Effective January 1, 2024, all bargaining unit members' salaries shall be increased retroactively by two percent (2%). 4. Effective January 1, 2025, all bargaining unit members' salaries shall be increased retroactively by two percent (2%). 5. Effective January 1, 2026, all bargaining unit members' salaries shall be increased by three percent (3%). 6. Effective January 1, 2027, all bargaining unit members' salaries shall be increased by three percent (3%). Now, Therefore, Be It Ordained, the City of Mount Vernon, in City Council convened, does liereby ordain and enact: Section 1. Ratification and Approval. The contract between the City and the Union, including the wage increases and other negotiated provisions, is hereby ratified and approved. Section 2. Implementation. The Mayor and any necessary City officials are hereby authorized and directed to take all approprime steps to execute and implement the terms of the contract.  FF5PL, 4g:). 2,, l,(l-1) Of,lt,,,Q,u,,. Section 3. Retroactive Payments. The City Comptroller is authorized to process any retroactive salary payments as provided in the contract terms. Section 4. Effective Date. This Ordinance shall take effect immediately upon its adoption by the Board of Estimate & Contract. APPROVED AS TO FORM ADO NCIL 0 President ii)aepllGcity Clerk OVED -(1) .a) APPROVED Dept. Mayor Page i2 9  RESOLVED, that an ordinance adopted by the City Council on February 26, 2025, and signed by the Mayor on February 27, 2025, authorizing the Mayor to Execute a Contract with MRBigroup, Engineering, Architecture, Surveying D.P.C. - (Contract for Mapping the entire City) - (Twenty-Two Thousand One Hundred Dollars and No Cents ($22,100.00), to be paid in thirteen (13) equal installments of One Thousand Seven Hundred Dollars and No Cents ($1,700.00) - charged to budget line A1355-204); be, and the same is hereby approved. ai APPROVED AS TO FO,RM ADOPTED BY a) C/)- '5 BOARD OF ESTIMATE- AND CO(SITRACT1. gO- Cl CC Corp6ration Counsel Y IFEP2 :32({2S AN ORDINANCE AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH MRBIGROUP, F,NGINEERING, ARCHITECTURE, SURVEYING D.P.C. Whereas, by letter dated February 14, 2025, the Commissioner of the Department of Assessment has requested legislation authorizing the Mayor to execute a contract with MRBlgroup, Engineering, Architecture, Surveying D.P.C., for the provision of engineering and related professional services for the period commencing January 2, 2025, and ending December 31, 2025; and Whereas, tlie City of Mount Vernon desires to renew its professional services agreement with MRBigroup, Engineering, Arcl'iitecture, Surveying D.P.C. for engineering and related services; and Whereas, the cost of services under this agreement shall be Twenty-Two Thousand One Hundred Dollars and No Cents ($22,100.00), payable in thirteen (13) equal installments of One Tl'iousand Seven Hundred Dollars and No Cents ($1,700.00) every four weeks; and Whereas, there are available funds in bridget line A1355-204 to cover the costs associated with this agreement; and Whereas, it is in the best interests of tlie City of Mount Vernon authorize the to Mayor to execute said agreement to ensure the continuity of essential engineering and surveying services; Now, Therefore, Be It Resolved That The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. Authorization. The Mayor of the City of Mount Vernon, Shawyn Patterson-Howard, is hereby authorized to execute the contract with MRBigroup, Engineering, Architecture, Surveying D.P.C., for the provision of engineerirxg and related professional services for the period commencing January 2, 2025, and ending December 31, 2025. Section 2. The contract amount shall be Twenty-Two Contract Amount. Thousand One Hundred Dollars and No Cents ($22,100.00), to be paid in thirteen (13) equal installments of One Tliousand Seven Hundred Dollars and No Cents ($1,700.00) every four weeks. Section 3. Funding. The expenditure for tliis contract shall be charged to budget line A1355-204. Section 4. Implementation. The Mayor, Comptroller, and other appropriate City officials are authorized to take any necessary actions to implement this ordinance. Section 5. Effective Date. This Ordinance shall take effect immediately upon its approval by tlie Board of Estimate & Contract. APPROVED AS TQ FORM 0 0(Cl LL ai 06DC APPROVED CLal Dept. XU)%1:  MAR 4 A RESOLUTION AUTHORIZING PARTIAL PAYMENT N0. 9 FOR SEWER SYSTEM CLEANING & TELEVISING - PHASE 1 TO NATIONAL WATER MAIN CLEANING COMPANY WHEREAS, by letter dated February 10, 2025, the Deputy Commissioner of the Department of Public Works certified that the work under Contract 122022-1 between the City of Mount Vernon (the "City") and National Water Main Cleaning Company (the "Contractor") for the "Sewer System Cleaning & Televising - Phase 1" project has been performed in a good and substantial manner by the Contractor; and WHEREAS, the Contractor is entitled to receive Partial Payment No. 9 of $150,000, as directed by the terms of the contract; NOW, THEREFORE, BE IT RESOLVED, that the City Comptroller is hereby authorized and directed to process Partial Payment No. 9 of $150,000 to National Water Main Cleaning Company, as certified by the Deputy Commissioner of the Department of Public Works. The payment draft shall be delivered to the Corporation Counsel, who will disburse the payment to the Contractor upon receipt of proof that there are no liens against the project; this payment remains subject to the filing of all required documents by the Contractor; BE IT FURTHER RESOLVED, :[unds for this Partial Payment No. 9 of $150,000 are available under Budget Codes H8120.203.C939 (Sanitary) and H8140.203.C944 (Storm), in which all funding is reimbursed via the New York State Department of Environmental Conservation 2021 Water Quality Improvement Program Grant. APPROVED AS TO FO ADOPTED BY BOARD OF ESTIMATE V : : AND CONTRACT Corporation Counsel C erk HAR 4 A RESOLUTION AUTHORIZING PARTIAL PAYMENT NO. l FOR EMERGENCY REPAIRS TO THE ROOFING AT THE POLICE DEP ARTMENT AND COURTS TO NUVISTA DESIGNS GENERAL CONTRACTORS LLC WHEREAS, by letter dated January 30, 2025, the Commissioner of the Department of Public Works certified that the work under Contract between the City of Mount Vernon (the "City") and Nuvista Designs General Contractors LLC (the "Contractor") for the "Emergency Repairs to the Roofing at the Police Department and Courts" project has been performed in a good and substantial manner by the Contractor; and WHEREAS, the Contractor is entitled to receive Partial Payment No. 1 of $147,250, as directed by the terms of the contract; NOW, THEREFORE, BE IT RESOLVED, that the City Comptroller is hereby authorized and directed to process Partial Payment No. I of $147,250 to Nuvista Designs General Contractors LLC, as certified by the Commissioner of the Department of Public Works. The payment draft shall be delivered to the Corporation Counsel, who will disburse the payment to the Contractor upon receipt of proof that there are no liens against the project; this payment remains subject to the filing of all required documents by the Contractor; BE IT FURTHER RESOLVED, funds for this Partial Payment No. 1 of $147,250 are available under American Rescue Plan Act ("ARPA") Budget Codes H1620.203 C930 and H1620.203 C952. o -CCI APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT Corporation Counsel JO 4r!R h 2025 A RESOLUTION AUTHORIZING PARTIAL PAYMENT NO. l FOR EMERGENCY REPAIRS TO THE ROOFING AT THE ARMORY TO NUVISTA DESIGNS GENERAL CONTRACTORS LLC WHEREAS, by letter dated February 14, 2025, the Commissioner of the Department of Public Works certified that the work under Contract between the City of Mount Vernon (the "City") and Nuvista Designs General Contractors LLC (the "Contractor") for the "Emergency Repairs to the Roofing at the Armory" project has been performed in a good and substantial manner by the Contractor; and WHEREAS, the Contractor is entitled to receive Partial Payment No. 1 of $38,000, as directed by the tertns of the contract; NOW, THEREFORE, BE IT RESOLVED, that the City Comptroller is hereby authorized and directed to process Partial Payment No. 1 of $38,000 to Nuvista Designs General Contactors LLC, as certified by the Commissioner of the Department of Public Works. The payment draft shall be delivered to the Corporation Counsel, who will disburse the payment to the Contractor upon receipt of proof that there are no liens against the project; this payment remains subject to the filing of all required documents by the Contractor; BE IT FURTHER RESOLVED, funds for this Partial Payment No. 1 of $38,000 are available under Bond Anticipation Note ("BAN") Budget Code H1620.203 C952. o APPROVED AS TO FORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT ,ii (y,a..o ,i, A RESOLUTION AUTHORIZING THE SETTLEMENT OF THE CLAIM OF ST ATE FARM A/S/O PAMELA CROOKENDALE AND AKIMIE WORRELL WHEREAS, on July 11, 2023, State Farm, as subrogee of Pamela Crookendale and Akimie Worrell, submitted a Notice of Claim against the City of Mount Vernon, seeking compensation of $7,321.86 for property damage. The claimed damages, which include harm to the roof, rear bumper, reatyiew glass, and trunk of the vehicle, were allegedly caused by a tree on May 16, 2023; and WHEREAS, by letter dated February 19, 2025, the Corporation Counsel has recommended that the Board of Estimate & Contract approve the settlement of this claim for $500.00; NOW, THEREFORE, BE IT RESOLVED, that the claim of State Farm a/s/o Parnela Crookendale and Akimie Worrell be settled in the amount of $500.00, with said settlement hereby approved; and be it further RESOLVED, that this sum shall be paid from Budget Code A1910.469 (Insurance - Claims) in the 2025 Budget. APPROVED A TO FORM ADOPTED BY BOARD OF ESTIMATE c AND CO[TRACT a orporafion Counsel I !.! % 2€!25 WHEREAS, proceedings for the review of final tax assessments have been brought against the City of Mount Vernon for the reduction of the final assessed valuations as hereinafter set forth; WHEREAS, the Mount Vernon City Charter, section 152, provides that the Corporation Counsel shall, whenever he considers that the interests of the City will be subserved thereby, enter into a written agreement subject to the approval of the Board of Estimate and Contract to compromise and settle any claim against the City; and WHEREAS, upon the recommendation of the Corporation Counsel, this Board of Estimate and Contract deems it in the best interests of the City to settle said proceedings as hereinafter provided; NOW, THEREFORE, be it RESOLVED, that the settlements of tax review proceedings for the reduction of tax assessments brought in the Supreme Court, Westchester County, by the hereinafter named petitioner against the Commissioner of Assessment and the Board of Assessment Review, which proceedings are filed under the Westchester County Clerk's Index Numbers as indicated, are hereby authorized and directed, and the following assessed valuations of the said properties for the respective years hereinafter set forth are hereby allowed, together with refunds of excess taxes paid hereinafter provided: INDEX NOS.: 59122/20 PREMISES: 111 Third Ave, Mount Vernon 60964/21 PETITIONER: Westchester Plaza Owner LLC 63390/22 65295/23 67333/24 Tax Map No.: 165.54, 1135, 13 Tax to be Assessment Tax Prior Total Adjusted Total Refunded by Year(s) Year(s) Assessment Assessment Reduction City 2020 2021/22 $345,900 $314,080 $31,820 $13,576.64 2021 2022/23 $302,000 $314,080 $31,820 $14,021.16 2022 2023/24 $332,600 $314,080 $31,820 $14,808.71 2023 2024/25 $558,200 $314,080 $31,820 $15,950.09 2024 2025/26 $343,760 $314,080 $31,820 15,950.09 TOT AL: $74,306.70 TOTAL REFUND: $74,306.70 without costs and with interest, which interest shall be waived by petitioner if the refunds are paid within 90 days of the service of the judgment with notice of entry. Amount of refund based upon calculation and the assumptions that all taxes have been paid at the prior total assessment and all refunds will be paid within 90 days of service of the judgment with notice of entry. The amount to be actually refunded is subject to audit and approval of the Comptroller; and be it further j! MAR 4 2025 RESOLVED, that in each said case, the Commissioner of Assessment is hereby authorized, upon receipt of a certified copy of the proper judgment made by a Justice of the Supreme Court of the County of Westchester, and entered in the office of the Clerk of the County of Westchester, to correct the respective assessment roll or rolls in relation to the said respective properties of the abovementioned property owner to reflect the respective reduced assessments as hereinabove set forth and provided in said judgment; and be it fiuther RESOLVED, that in any of the said cases, upon receipt by the Corporation Counsel of the certified copy of the respective appropriate judgment or order signed by a Justice of the Supreme Court of said County, in said respective proceedings, directing the correction of the assessment or assessments involved on the roll or rolls for the designated year or years, and directing a refund the excessive taxes paid as stated above, and settling and discontinuing such proceeding, with prejudice, which said papers shall be satisfactory to the Corporation Counsel and upon receipt by the Comptroller is hereby authorized and directed to audit and allow and to draw a draft or drafts to the order of the said respective taxpayers or their attorneys who have paid said tax or taxes and are entitled to such refunds of the City taxes, without costs with interest which interest shall be waived by the petitioner if refunds as paid within 90 days of service of the judgment with notice of entry, and be it further RESOLVED, that this Resolution shall take effect irnrnediately. AP OVED TO FORM ADOPTED BY BOARD OF ESTIMATE AND CONTRACT F OUNSEL APPROVED: LO C%J o oppfa'o:r'nbcoy ONCOUNSEL pier-h Dept. LAW i aria) Page 2 J> al