Board of Estimate & Contract

City of Mount Vernon, New York 1 ROOSEVELT SQ. RM. 104 CITY HALL, MOUNT VERNON, NEW YORK 10550 & VIA FACEBOOK.COM/MOUNTVERNONNY Meeting Minutes - Final Tuesday, March 18, 2025 3:00 PM MAYOR'S CONFERENCE ROOM - 1st FLOOR Board of Estimate & Contract Board of Estimate & Contract Meeting Minutes - Final March 18, 2025 Call to Order: At 3:00 PM by Chairwoman Mayor Shawyn Patterson-Howard Roll Call: Roll Call and reading of agenda items administered by City Clerk Nicole Bonilla. Noticed in the Journal News. PRESENT Mayor Shawyn Patterson-Howard, Comptroller Darren Morton, and Danielle Browne Esq. ABSENT None OTHERS: Chief of Staff Malcolm Clark, Asst. Corporation Counsel Johan Powell, City Clerk Nicole Bonilla, Assistant Comptroller Condell Hamilton ADMINISTRATION OF THE AGENDA RESOLUTIONS APPROVING ORDINANCES () 1. TMP -1243 Code: LPW Attachments: OpenGov Project Fire Department 2025.pdf Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 2. TMP -1229 Code: LPW Attachments: Acceptance of Grant $1,000,000.00 (EFC)- CCTV Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: Mayor Patterson-Howard - drawing down from the total $5 million. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None Page 1 of 9 Board of Estimate & Contract Meeting Minutes - Final March 18, 2025 () 3. TMP -1230 Code: LPW Attachments: Acceptance of Grant- $1,322,500.00- Upgrades and Capita Improvement of Ediason Avenue Pump Station Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: Mayor Patterson-Howard - money is advanced approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 4. TMP -1236 Code: LPW Attachments: Emergency Milling and Paving of Bona Vista Drive Moved: Council President Browne, Seconded: Comptroller Morton On the question: Comptroller Morton - CHIPS reimbursement. Did it have an emergency declaration? Response: Assistant Comptroller Hamilton - reimbursement is in June Mayor Patterson-Howard - this was a sewer break Council President Browne - Commissioner Bush explained that Con Edison did part of the work and they paved and upon inspection they determined to pave the rest as well. I think this is not part of procurement but I vote on behalf of the council and it was approved. It should be a change order. Mayor - This is over the allowed amount? CP Browne - this street was not listed in the contract, this street should have been added as a change order to the existing contract. Mayor - what is the contract amount left? Commissioner Bush - we can hold this item until I get those numbers, There is no immediate rush to pay. held Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Page 2 of 9 Board of Estimate & Contract Meeting Minutes - Final March 18, 2025 Nay: None Absent: None () 5. TMP -1245 Code: LPW Attachments: Revised GIGP Letter Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: Mayor Patterson-Howard - a match is coming out of this grant and is eligible and reimbursable grant. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 6. TMP -1248 Code: LPW Attachments: Transfer of Funds -Hudson Machinery balance Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 7. TMP -1228 Code: HR Attachments: fun filled summer let Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none Page 3 of 9 Board of Estimate & Contract Meeting Minutes - Final March 18, 2025 approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 8. TMP -1238 Code: PSC Attachments: Amended Request for Legislation to Accept Donation of 15 Vest Carriers Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: Mayor Patterson-Howard - thanked the Mount Vernon Police Foundation approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 9. TMP -1212 Code: LPW Attachments: VxRal Maintenance Contract Retro Award City Council M 2-26-2025.pdf Moved: Council President Browne, Seconded: Comptroller Morton On the question: Comptroller Morton - this item was held last time. Response: Assistant Comptroller Hamilton - the federal government is ok with this purchase order, but it is not following our internal procurement process. Comptroller Morton - what is this for? Commissioner Perez - it is for the supprot services and technical support services (hardware support), software support is through another company Mayor Patterson-Howard - I did authorize the use without it going through the proper procurement process not fully understanding it was different use. approved Page 4 of 9 Board of Estimate & Contract Meeting Minutes - Final March 18, 2025 Aye: Mayor Patterson-Howard, and Browne Nay: Comptroller Morton Absent: None DPW'S REQUEST FOR AUTHORIZATION TO MAKE PARTIAL PAYMENTS () 10. TMP -1253 Attachments: PP 10 Cleaning & Televising RESOLUTION FOR PARTIAL PAYMENT NO. 10 TO N WATER MAIN CLEANING COMPANY FOR SEWER S CLEANING & TELEVISING -$46,080.61 Moved: Council President Browne, Seconded: Comptroller Morton On the question: Comptroller Morton - reimbursement? Response: Commissioner Bush - Yes, sixty days. Assistant Comptroller Hamilton - They have a new system, it is closer to ninety days now. Comptroller Morton - in terms of cash flow management, there needs to be a spreadsheet that lays out when things are paid, not just for DPW, but for all cash-flow for items that are paid out and reimbursed, so we can best manage cash flows and obligations. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None (Department of Public Works: A 11. TMP Resolution Authorizing Partial -1268 Payment No. 11 or Sewer System Cleaning & Televising - Phase 1 to National Water Main Cleaning company) Attachments: RESOLUTION FOR PARTIAL PAYMENT NO. 11 TO N WATER MAIN CLEANING COMPANY -$145,942.76 Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Page 5 of 9 Board of Estimate & Contract Meeting Minutes - Final March 18, 2025 Nay: None Absent: None (Department of Public Works: A 12. TMP Resolution Authorizing Partial -1269 Payment No. 11 or Sewer System Rehabilitation - Phase 1 to National Water Main Cleaning company ($365,406.45)) Attachments: RESOLUTION FOR PARTIAL PAYMENT NO. 11 TO N WATER MAIN CLEANING COMPANY -$365,406.45 Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None SALARY RESOLUTIONS Motion to take items 13-20 as a block vote. Moved: Council President Browne, Seconded: Comptroller Morton take items as block vote Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None (FIRE DEPARTMENT - 2022) 13. TMP -1270 Attachments: FIRE DEPARTMENT (Uniformed Members) - 2022 adopted () 14. TMP -1275 Attachments: FIRE DEPARTMENT (Deputy Chiefs, etc.) - 2022 adopted (FIRE DEPARTMENT - 2023) 15. TMP -1271 Page 6 of 9 Board of Estimate & Contract Meeting Minutes - Final March 18, 2025 Attachments: FIRE DEPARTMENT (Uniformed Members) - 2023 adopted () 16. TMP -1276 Attachments: FIRE DEPARTMENT (Deputy Chiefs, etc.) - 2023 adopted (FIRE DEPARTMENT - 2024) 17. TMP -1272 Attachments: FIRE DEPARTMENT (Uniformed Members) - 2024 adopted () 18. TMP -1277 Attachments: FIRE DEPARTMENT (Deputy Chiefs, etc.) - 2024 adopted () 19. TMP -1273 Attachments: FIRE DEPARTMENT (Uniformed Members) - 2025 adopted () 20. TMP -1278 Attachments: FIRE DEPARTMENT (Deputy Chiefs, etc.) - 2025 adopted approved the Consent Agenda Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None SETTLEMENTS Motion to reconsider votes for item #21 Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Page 7 of 9 Board of Estimate & Contract Meeting Minutes - Final March 18, 2025 Nay: None Absent: None (Settlement of the Claim of Geico 21. TMP General Insurance Company a/s/o -1264 Nelcida Armand) Attachments: Referral Letter for the Settlement of Geico aso Nelcida Arm ($15,000) SETTLEMENT RESOLUTION FOR PROPERTY DAMA GEICO GENERAL INSURANCE COMPANY aso NELC ARMAND - (2014 LEXIS RX 350) - Moved: Council President Browne, Seconded: Comptroller Morton On the question: Council President Browne - I have reviewed, but the council has not met to discuss the voting decision. Response: Deputy Corporation Counsel Powell - this came in after Wednesday. Mayor Patterson-Howard - Is this time sensitive? held Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None TAX REVIEW SETTLEMENTS (Consent Order & Judgment for 22. TMP AMC Realty Group Inc. - (74 -1265 MacQuesten Parkway S.) - $74,306.70) Attachments: Settlement Resolution for AMC Realty Group Inc. - ($45,2 Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None Page 8 of 9 Board of Estimate & Contract Meeting Minutes - Final March 18, 2025 (Order & Judgment and Notice of 23. TMP Entry for Agnes and Ferdinando -1266 Damiano - $1,954.99) Attachments: Settlement Resolution for Agnesa and Ferdinando Damiano ($1,954.99) Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None Agenda was concluded at 3:55 PM Chairwoman Patterson-Howard asked if there was new business: none Mayor asked for a motion to adjourn. Moved: Council President Browne, Seconded: Comptroller Morton approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None There being no further business, the meeting was adjourned at 3:56 pm. Nicole Bonilla, MBA City Clerk Page 9 of 9