Board of Estimate & Contract

City of Mount Vernon, New York 1 ROOSEVELT SQ. RM. 104 CITY HALL, MOUNT VERNON, NEW YORK 10550 & VIA FACEBOOK.COM/MOUNTVERNONNY Meeting Minutes - Final Tuesday, April 1, 2025 3:00 PM MAYOR'S CONFERENCE ROOM - 1st FLOOR Board of Estimate & Contract Board of Estimate & Contract Meeting Minutes - Final April 1, 2025 Call to Order: At 3:00 PM by Chairwoman Mayor Shawyn Patterson-Howard Roll Call: Roll Call and reading of agenda items administered by City Clerk Nicole Bonilla. Noticed in the Journal News. PRESENT Mayor Shawyn Patterson-Howard, Comptroller Darren Morton, and Danielle Browne Esq. ABSENT None OTHERS: Second Deputy Corporation Counsel Christine Lombard, City Clerk Nicole Bonilla, Assistant Comptroller Condell Hamilton ADMINISTRATION OF THE AGENDA RESOLUTIONS APPROVING ORDINANCES () 1. TMP -1251 Code: LPW Attachments: Bonanza Contracting Letter Moved: Council President Browne, Seconded: Comptroller Morton On the question: Comptroller Morton - How was this procured? Response: Mayor Patterson-Howard - this job was quoted under $35,000. Clerk Bonilla - Procurement procedure was requested by Councilmember Gleason, during the city council meeting and Deputy Corporation Counsel Powell believes that three quotes were received by DPQ. Council President Browne - this process was done backwards, I will vote on behalf of the city council, but I do not agree with how this was executed. Mayor Patterson-Howard - This job was at a time when the DPW Commissioner was on leave, the new Deputy Commissioner was only here for a few weeks and the Procurement Manager had only started a week prior. We will make sure that all parties are up to date on the city's procurement policy. approved Aye: Mayor Patterson-Howard, and Browne Nay: Comptroller Morton Absent: None () 2. TMP -1208 Page 1 of 7 Board of Estimate & Contract Meeting Minutes - Final April 1, 2025 Code: HR Attachments: turf tank leg letter Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 3. TMP -1249 Code: PSC Attachments: Give Grant Acceptance Award Notice Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 4. TMP -1260 Code: PSC Attachments: SIMSI Sole or Single Source Exemption Request Form Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Page 2 of 7 Board of Estimate & Contract Meeting Minutes - Final April 1, 2025 Absent: None () 5. TMP -1262 Code: PSC Attachments: Request to Accept JAG Grant and Purchase 3 Motorola Ra Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 6. TMP -1263 Code: PSC Attachments: Request to Transfer Funds Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 7. TMP -1288 Code: FP Attachments: Comp2025-03 - Bond Ordinance to Finance Cost of Equipm Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Page 3 of 7 Board of Estimate & Contract Meeting Minutes - Final April 1, 2025 Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None REQUEST TO MAKE PARTIAL PAYMENT - DEPARTMENT OF PUBLIC WORKS (Department of Public Works: A 8. TMP Resolution Authorizing Partial -1293 Payment No. 12 for Sewer System Rehabilitation - Phase 1 to National Water Main Cleaning Company - ($305,780.46)) Attachments: RESOLUTION FOR PARTIAL PAYMENT NO. 12 TO N WATER MAIN CLEANING COMPANY FOR SEWER S REHABILITATION PHASE 1 -$305,780.46 Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None RETAINER (Engagement of Zarin & Steinmetz 9. TMP as Special Counsel for Planning -1283 Board's Review of Land Use Applications) Attachments: Engagement Letter from Zarin Steinmetz to Caithlin Gleaso Use Special Counsel) Referral Letter to the Board of Estimate & Contract for the Engagement of Zarin Steinmetz as Special Counsel for Pla Board's Review of Land Use Application A RESOLUTION AUTHORIZING THE RETENTION OF STEINMETZ AS SPECIAL COUNSEL FOR THE PLANN BOARD'S REVIEW OF LAND USE A{PPLICATIONS Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none Page 4 of 7 Board of Estimate & Contract Meeting Minutes - Final April 1, 2025 approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None SALARY RESOLUTIONS Motion to take items 10-12 as a block vote. Moved: Council President Browne, Seconded: Comptroller Morton take items as block vote Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None (LAW DEPARTMENT - CSEA 10. TMP Minimum - Maximum, Foil -1298 Officer) Attachments: SALARY RESOLUTION NO. 1 - (MINIMUM-MAXIMU FOIL OFFICER WITHIN THE DEPARTMENT OF LAW adopted (LAW DEPARTMENT - CSEA 11. TMP All Positions, Foil Officer) -1297 Attachments: SALARY RESOLUTION NO. 4 - (ALL POSITIONS FOR OFFICER WITHIN THE DEPARTMENT OF LAW) adopted (DEPARTMENT OF PUBLIC 12. TMP WORKS - ALL POSITIONS - -1299 (Stormwater Coordinator, EFC Funded and Assistant Engineer, EFC Funded)) Attachments: SALARY RESOLUTION NO. 14 (ALL POSITIONS - STORMWATER COORDINATOR, ASSISTANT ENGIN DEPARTMENT OF PUBLIC WORKS adopted approved the Consent Agenda Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None Page 5 of 7 Board of Estimate & Contract Meeting Minutes - Final April 1, 2025 SETTLEMENTS Motion to take items 13-15 as a block vote. Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none take items as block vote Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None (Settlement of the Claim of Geico 13. TMP General Insurance Company a/s/o -1301 Richard Garth ($3,000)) Attachments: Referral Letter for the Settlement of Geico a-s-o Richard G ($3,000) SETTLEMENT RESOLUTION FOR PROPERTY DAMA GEICO GENERAL INSURANCE COMPANY a-s-o RICH GARTH - (2012 NISSAN ALTIMA) (Settlement of the Claim of Nicole 14. TMP Smith - ($300,000)) -1302 Attachments: Referral Letter for Settlement in the Case of Nicole Smith v of Mount Vernon SETTLEMENT RESOLUTION FOR NICOLE SMITH - $ approved (Settlement of the Claim of Geico 15. TMP General Insurance Company a/s/o -1264 Nelcida Armand) Attachments: Referral Letter for the Settlement of Geico aso Nelcida Arm ($15,000) SETTLEMENT RESOLUTION FOR PROPERTY DAMA GEICO GENERAL INSURANCE COMPANY aso NELC ARMAND - (2014 LEXIS RX 350) - approved approved the Consent Agenda Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None Page 6 of 7 Board of Estimate & Contract Meeting Minutes - Final April 1, 2025 TAX REVIEW SETTLEMENT (Settlement Resolution for 21st 16. TMP Mortgage Corp. - ($722.57)) -1310 Attachments: Settlement Resolution for 21st Mortgage Corp. ($722.57) Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None Agenda was concluded at 3:31pm. Chairwoman Patterson-Howard asked if there was new business: none Mayor asked for a motion to adjourn. Moved: Council President Browne, Seconded: Comptroller Morton approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None There being no further business, the meeting was adjourned at 3:34 pm. Nicole Bonilla, MBA City Clerk Page 7 of 7