Board of Estimate & Contract

City of Mount Vernon, New York 1 ROOSEVELT SQ. RM. 104 CITY HALL, MOUNT VERNON, NEW YORK 10550 & VIA FACEBOOK.COM/MOUNTVERNONNY Meeting Minutes - Final Tuesday, April 15, 2025 3:00 PM MAYOR'S CONFERENCE ROOM - 1st FLOOR Board of Estimate & Contract Board of Estimate & Contract Meeting Minutes - Final April 15, 2025 Call to Order: At 3:00 PM by Chairwoman Mayor Shawyn Patterson-Howard Roll Call: Roll Call and reading of agenda items administered by City Clerk Nicole Bonilla. Noticed in the Journal News. PRESENT Mayor Shawyn Patterson-Howard, Comptroller Darren Morton, and Danielle Browne Esq. ABSENT None OTHERS: Chief of Staff Malcolm Clark, Asst. Corporation Counsel Johan Powell, City Clerk Nicole Bonilla, Assistant Comptroller Condell Hamilton OPENING OF BID FOR DEPARTMENT OF PUBLIC SAFETY - "TOWING SERVICES" 1. NFA Towing Inc. - Yonkers, NY 10704 Bid Deposit check $1,100.00 $22,000.00 2. City Line Auto Services, Inc. - Mount Vernon, NY 10550 No Bid Deposit/Bond enclosed $12,000.00 3. JNR Auto Group Inc. - Mount Vernon, NY 10550 Bid Deposit check $7,000.00 *not attached pricing sheet* 4. Stars Auto and Towing LLC - Mount Vernon, NY 10550 No Bid Deposit/Bond enclosed $25,000.00 ADMINISTRATION OF THE AGENDA RESOLUTIONS APPROVING ORDINANCES () 1. TMP -1250 Code: LPW Attachments: REFERRAL LETTER - Retaining Special Counsel for Con Rate Case 1 J Dichter - Con Ed rate case Resolution - PSC Con Ed Special Counsel Moved: Council President Browne, Seconded: Mayor Patterson-Howard On the question: none Response: Mayor Patterson-Howard - discussed the new pricing due to additional municipalities signing up. Page 1 of 9 Board of Estimate & Contract Meeting Minutes - Final April 15, 2025 approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 2. TMP -1305 Code: LPW Attachments: Ltr to CMV Council re NCL 3.18.2025 3.18.2025 Procurement Justification - NCL NCL Charter Related Efforts Moved: Council President Browne, Seconded: Comptroller Morton On the question: Comptroller Morton - Is this coming out of the council line? Response: Council President Browne - Yes, outside contractor's budget line. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 3. TMP -1303 Code: LPW Attachments: Great Lakes and St Lawrence Conference Mayor Patterson-Howard - withdrawing, no longer attending. withdrawn () 4. TMP -1304 Code: LPW Attachments: Referral Letter - Total Wellness Sensory Room Moved: Council President Browne, Seconded: Comptroller Morton On the question: Comptroller Morton - requested additional clarification Response: Mayor Patterson-Howard - this company received a grant to create these wellness rooms and they will be redoing the sitting area in the employee women restroom on Page 2 of 9 Board of Estimate & Contract Meeting Minutes - Final April 15, 2025 the first floor at no cost to the city. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 5. TMP -1290 Code: LPW Attachments: Authorization to Accept $126,920. Technical Assistance V DOE Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 6. TMP -1306 Code: LPW Attachments: Arbor day tree Planting Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 7. TMP -1312 Code: LPW Attachments: Transfer of Funds for Stormwater Coordinator Training Page 3 of 9 Board of Estimate & Contract Meeting Minutes - Final April 15, 2025 Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 8. TMP -1311 Code: LPW Attachments: Request for Training Stormwater Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 9. TMP -1296 Code: LPW Attachments: MVPD Juneteenth-Rolling into peace Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: Comptroller Morton - discussed the need for the city to collect COI's when there is a co-sponsorship. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 10. TMP -1314 Page 4 of 9 Board of Estimate & Contract Meeting Minutes - Final April 15, 2025 Code: LPW Attachments: cinco de mayo DPW Event Responses- Easter Egg Hunt-Cinco de Mayo Pd Response Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 11. TMP -1292 Code: HR Attachments: NYSPRC Referral Letter for 4th Street Park as of March 14 SIGNED Mount Vernon NY_NFC Matching Quote as of March 14th NYS Grant - 4th St Park_ EPF Award Letter Moved: Council President Browne, Seconded: Comptroller Morton On the question: Comptroller Morton - discussed this being a reimbursable grant Response: Mayor Patterson-Howard - discussed the need for a cash-flow projections to map it out. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 12. TMP -1308 Code: HR Attachments: BITTS -Flying Classroom- SOLAR Go Kart 2025 Weekly Schedule- Solar Kart 2025 Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none Page 5 of 9 Board of Estimate & Contract Meeting Minutes - Final April 15, 2025 approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 13. TMP -1309 Code: HR Attachments: Wellness with Krishna 2025 - MVYB Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 14. TMP -1284 Code: PSC Attachments: Prisoner Transportation Referral Letter Moved: Council President Browne, Seconded: Comptroller Morton On the question: Comptroller Morton - questioned the expiration of the contract and lack of collecting of funds. Response: Mayor Patterson-Howard - discussed that there is upward of $500,000 to be collected and that contract years for 2025 and 2026 contract is being negotiated at this current time. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 15. TMP -1287 Page 6 of 9 Board of Estimate & Contract Meeting Minutes - Final April 15, 2025 Code: FP Attachments: Transferoffund407to2040001 Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 16. TMP -1320 Code: PSC Attachments: PD Booting Referral Letter Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None SETTLEMENT (Settlement of the Claim of Brenda 17. TMP Smith - ($15,000)) -1324 Attachments: SETTLEMENT RESOLUTION FOR A TRIP AND FALL ACCIDENT FOR BRENDA SMITH ($15,000) Moved: Council President Browne, Seconded: Comptroller Morton On the question: Council President Browne - will abstain because this has not been reviewed by the council Response: Deputy Corporation Counsel Powell - explained the timeline on when this document was emailed to the BOE members and the City Council members. approved Page 7 of 9 Board of Estimate & Contract Meeting Minutes - Final April 15, 2025 Aye: Mayor Patterson-Howard, and Comptroller Morton Nay: None Absent: None Abstain: Browne TAX REVIEW SETTLEMENTS (Tax Settlement for 501 Seventh 18. TMP Avenue South - ($1,754.41)) -1322 Attachments: Tax Settlement for 501 Seventh Avenue South - ($1,754.41 Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None (Tax Settlement for 46 Sanford 19. TMP Boulevard West - ($1,002.52)) -1323 Attachments: Consent Judgment for 46 Sanford Boulevard West Tax Settlement for 46 Stanford Boulevard West - ($1,002.5 Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None Agenda was concluded at 4:19 pm. Chairwoman Patterson-Howard asked if there was new business: Comptroller Morton - discussed on the delinquent tax properties timeline process, conditions and terms for the payment plan. Mayor Patterson- Howard - NYS Governs office and other agencies joined in a briefing and updating on a $150 million investment with Mount Vernon water infrastructure press conference Page 8 of 9 Board of Estimate & Contract Meeting Minutes - Final April 15, 2025 Mayor asked for a motion to adjourn. Moved: Council President Browne, Seconded: Comptroller Morton approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None There being no further business, the meeting was adjourned at 4:27 pm. Nicole Bonilla, MBA City Clerk Page 9 of 9