Board of Estimate & Contract

City of Mount Vernon, New York 1 ROOSEVELT SQ. RM. 104 CITY HALL, MOUNT VERNON, NEW YORK 10550 & VIA FACEBOOK.COM/MOUNTVERNONNY Meeting Minutes - Final Tuesday, April 29, 2025 3:00 PM MAYOR'S CONFERENCE ROOM - 1st FLOOR Board of Estimate & Contract Board of Estimate & Contract Meeting Minutes - Final April 29, 2025 OTHERS: Chief of Staff Malcolm Clark, Asst. Corporation Counsel Johan Powell, City Clerk Nicole Bonilla, Assistant Comptroller Condell Hamilton OPENING OF BID FOR DEPARTMENT OF PUBLIC WORKS: SEWER SYSTEM CLEANING AND INVESTIGATION 1. Insituform Technologies Inc. Chesterfield, MO 63005 5% Bid Bond $1,450,450.00 2. National Water Main Cleaning Co. Kearny, NJ 07032 5% Bid Bond $2,210,120.00 3. Tully Environmental Inc. dba ClearBrook Bay Shore, NY 11706 5% Bid Bond $2,744,390.00 4. AARCO Environmental Lindenhurst, NY 11757 5% Bid Bond $1,813,700.00 OPENING OF RFP FOR DEPARTMENT OF PUBLIC WORKS: PEST CONTROL SERVICES 1. Pestonix -Pest Terminators Melville, NY 11747 2. DBM Pest Control 3. Scurry, Inc. New York, NY 10032 4. Top Level Pest Control Hartsdale, NY 10530 5. Nature Plus Pest Control 6. Predator Pest Control Inc. Howard Beach, NY 11414 Roll Call: Roll Call and reading of agenda items administered by City Clerk Nicole Bonilla. Noticed in the Journal News. PRESENT Mayor Shawyn Patterson-Howard, Comptroller Darren Morton, and Danielle Browne Esq. ABSENT None ADMINISTRATION OF THE AGENDA RESOLUTIONS APPROVING ORDINANCES () 1. TMP -1316 Code: LPW Attachments: Street Resurfacing RFP Letter for 25-26 Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Page 1 of 11 Board of Estimate & Contract Meeting Minutes - Final April 29, 2025 Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 2. TMP -1333 Code: LPW Attachments: Town of Carmel 2025 Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 3. TMP -1337 Code: LPW Attachments: Request to Accept Three Trees Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 4. TMP -1330 Code: LPW Page 2 of 11 Board of Estimate & Contract Meeting Minutes - Final April 29, 2025 Attachments: Rec juneteenth Interfaith Health fair DPW Juneteenth PD Annual Juneteenth Celebration and Interfaith Health Fa Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 5. TMP -1332 Code: LPW Attachments: cityfest referral letter 2025 DPW City Fest PD City Fest Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: Comp. Morton - I will abstain because I'm affiliated with Friends of Mount Vernon. approved Aye: Mayor Patterson-Howard, and Browne Nay: None Absent: None Abstain: Comptroller Morton () 6. TMP -1291 Code: LPW Attachments: 0657_001 Lancaster-MWC-External-Agenda-15 Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none adopted Page 3 of 11 Board of Estimate & Contract Meeting Minutes - Final April 29, 2025 Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 7. TMP -1319 Code: LPW Attachments: Referral Letter - 04072025 Referral Doc - Senior Account Clerk ordinance 02_11_202 Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 8. TMP -1331 Code: HR Attachments: summer breeze DPW Summer Breeze PD Summer Breeze Concert Series Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 9. TMP -1325 Code: PSC Attachments: Acceptance of Parking Spaces Referral Letter Montefiore Letter for Parking Spaces Moved: Council President Browne, Seconded: Comptroller Page 4 of 11 Board of Estimate & Contract Meeting Minutes - Final April 29, 2025 Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 10. TMP -1326 Code: PSC Attachments: FARO Technologies Referral Letter Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: Council President Browne - They are not foregoing the procurement process, they are using a company on state contract. Clerk Bonilla - Correct, they are not foregoing the procurement process, they are asking to not go through the bidding process. It was explained to the department head during our referral session on how to work the letter in the future when using companies on state contracts and/or cooperative bidding lists. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 11. TMP -1327 Code: PSC Attachments: Avigilon Unity Training Referral Letter Avigilon Unity Training Docs Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Page 5 of 11 Board of Estimate & Contract Meeting Minutes - Final April 29, 2025 Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 12. TMP -1338 Code: FP Attachments: COMP2025-04 - Installment Plan Standard Terms and Con COMP2025-04A Installment Plan Terms Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 13. TMP -1339 Code: FP Attachments: COMP2025–05 NYSHIP Payment Plan Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: Comptroller Morton - explained the liability the city carries with NYSHIP, an inherited debt form the 2021 health premiums. Payment plan is until 2030 or sooner if we get ORE funds. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 14. TMP -1340 Code: FP Attachments: Comp2025-06 - Aflac Supplemental Dental COMP2025–06A - AFLAC Supplementary Dental Page 6 of 11 Board of Estimate & Contract Meeting Minutes - Final April 29, 2025 Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: Comptroller Morton - some unions offer vision and supplemental dental. For us, the dental is only $700 per year. Through AFLAC there will be a pilot program that is allow us to execute and utilize. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 15. TMP -1343 Code: HR Attachments: READY Vibe Check Referral letter Youth Bureau R4L Vibe Check event Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 16. TMP -1181 Code: LPW Attachments: Referral Letter - Budget Transfer Request Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: Mayor Patterson-Howard - explained that the budget transfer of funds is not for purchases but for future travel expenditures. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Page 7 of 11 Board of Estimate & Contract Meeting Minutes - Final April 29, 2025 Absent: None REQUEST TO AUTHORIZE PARTIAL PAYMENT - DEPARTMENT OF PUBLIC (A Resolution Authorizing Partial 17. TMP Payment No. 5 to Petrillo -1335 Contracting, Inc. - $53,869.79) Attachments: A RESOLUTION AUTHORIZING PARTIAL PAYMENT FOR RESURFACING OF VARIOUS STREETS TO PETR CONTRACTING INC. - $53,869.79 Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None SALARY RESOLUTIONS (Department of Buildings: 18. TMP Minimum / Maximum Salary -1356 Resolution for Plan Room Coordinator) Attachments: SALARY RESOLUTION NO. 1 - MINIMUM-MAXIMUM THE PLAN ROOM COORDINATOR Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: Comptroller Morton - abstained to avoid conflicts approved Aye: Mayor Patterson-Howard, and Browne Nay: None Absent: None Abstain: Comptroller Morton (Department of Buildings: All 19. TMP Positions Resolution No. 4 for Plan -1359 Room Coordinator) Attachments: SALARY RESOLUTION NO. 4 (ALL POSITIONS) - PLA COORDINATOR - DEPARTMENT OF BUILDINGS Moved: Council President Browne, Seconded: Comptroller Page 8 of 11 Board of Estimate & Contract Meeting Minutes - Final April 29, 2025 Morton On the question: none Response: Comptroller Morton - abstained to avoid conflicts approved Aye: Mayor Patterson-Howard, and Browne Nay: None Absent: None Abstain: Comptroller Morton (Department of Public Works: All 20. TMP Positions - Salary Resolution No. 4 -1357 for Code Enforcement Officer) Attachments: SALARY RESOLUTION NO. 4 (ALL POSITIONS) - COD ENFORCEMENT OFFICER Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None (Board of Water Supply: All 21. TMP Positions - Salary Resolution No. 7 -1358 for Senior Account Clerk) Attachments: SALARY RESOLUTION NO. 7 (ALL POSITIONS) - BOA WATER SUPPLY - (Senior Account Clerk) Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None SETTLEMENTS Motion to take items 22-24 as a block vote. Page 9 of 11 Board of Estimate & Contract Meeting Minutes - Final April 29, 2025 Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none take items as block vote Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None (Settling the Claim of Stacy Mario 22. TMP Hines - $2,500) -1354 Attachments: A RESOLUTION APPROVING THE SETTLEMENT OF CLAIM OF MARIO HINES - $2,500 approved (Settlement of the Claim of Ronald 23. TMP Jones ($30,000)) -1328 Attachments: A RESOLUTION APPROVING THE SETTLEMENT OF CLAIM OF RONALD JONES - ($30,000) approved (Settling the Claim of Stacy Ann 24. TMP Melillo - $90,000) -1353 Attachments: A RESOLUTION APPROVING THE SETTLEMENT OF CLAIM OF STACY ANN MELILLO - $90,000 approved approved the Consent Agenda Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None Agenda was concluded at 4:10 pm Chairwoman Patterson-Howard asked if there was new business: Mayor Patterson-Howard - discussed the state of the city and all the data needed to collect for milling and paving. Thirty miles of paving has been completed with a total of one hundred and one miles of roads within the city. Mayor asked for a motion to adjourn. Moved: Council President Browne, Seconded: Comptroller Morton Page 10 of 11 Board of Estimate & Contract Meeting Minutes - Final April 29, 2025 approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None There being no further business, the meeting was adjourned at 4:20 pm. Nicole Bonilla, MBA City Clerk Page 11 of 11