Board of Estimate & Contract

City of Mount Vernon, New York 1 ROOSEVELT SQ. RM. 104 CITY HALL, MOUNT VERNON, NEW YORK 10550 & VIA FACEBOOK.COM/MOUNTVERNONNY Meeting Minutes - Final Tuesday, June 3, 2025 3:00 PM MAYOR'S CONFERENCE ROOM - 1st FLOOR Board of Estimate & Contract Board of Estimate & Contract Meeting Minutes - Final June 3, 2025 Call to Order: At 3:00 PM by Chairwoman Mayor Shawyn Patterson-Howard Roll Call: Roll Call and reading of agenda items administered by City Clerk Nicole Bonilla. Noticed in the Journal News. PRESENT Mayor Shawyn Patterson-Howard, Comptroller Darren Morton, and Danielle Browne Esq. ABSENT None OTHERS: Chief of Staff Malcolm Clark, Asst. Corporation Counsel Johan Powell, City Clerk Nicole Bonilla, Deputy City Clerk Jordan Riullano, Assistant Comptroller Condell Hamilton OPENING OF BID FOR THE DEPARTMENT OF PUBLIC WORKS: STREET RESURFACING 2025-2026 Petrillo Contracting Inc Mt. Vernon bid bond 5% $4,743,215 Montesano New Rochelle bid bond 5% $5,256,190.10 ELQ Industries bid bond 5% $5,353,576 ADMINISTRATION OF THE AGENDA RESOLUTIONS APPROVING ORDINANCES () 1. TMP -1362 Code: LPW Attachments: Referral Letter -Bloomberg Harvard City Leadership Initati MOU_Bloomberg Moved: Council President Browne, Seconded: Comptroller Morton On the question: Comptroller Morton - To confirm this item is back at BOE Response: CP Browne - Yes because a change was made to the BOE after the Council voted on it, so it went back to Council to be approved and now it is back at BOE. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Page 1 of 10 Board of Estimate & Contract Meeting Minutes - Final June 3, 2025 Nay: None Absent: None () 2. TMP -1397 Code: LPW Attachments: Purchase of Archive Social Services.pdf social-media-advisory.pdf Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 3. TMP -1395 Code: LPW Attachments: City Owned Vehicles Disposed 2025- DPW Moved: Council President Browne, Seconded: Comptroller Morton On the question: Mayor Patterson-Howard - This is good to have money back into the system and to also have old vehicles that are not in use, taking us space removed. Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 4. TMP -1411 Code: LPW Attachments: Contract Amendment Request- Sewer Rehabilitation Phase 122022-2 3062025 - Arcadis Award Evaluation - Year 2 Sewer Clean Investigation Contract Page 2 of 10 Board of Estimate & Contract Meeting Minutes - Final June 3, 2025 Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 5. TMP -1412 Code: LPW Attachments: Phase- 2 SewerSystem Cleaning Investigation Project (Con 3062025) Moved: Council President Browne, Seconded: Comptroller Morton On the question: Comptroller Morton - how is this being paid? Response: Assistant Comptroller Hamilton - explained how the grant funding of payments and reimbursement is done for this item. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 6. TMP -1391 Code: LPW Attachments: Referral letter for NB to attend July training Moved: Council President Browne, Seconded: Comptroller Morton On the question: Comptroller Morton - spoke on the understanding that this was planned before the memo was sent out regarding traveling and conferences and requested more details from the City Clerk. Response: City Clerk Bonilla explained the necessity to attend the educational courses and the benefits to the city, the use of a city vehicle to lower the reimbursement costs and how the City Clerk has applied for scholarship for the Page 3 of 10 Board of Estimate & Contract Meeting Minutes - Final June 3, 2025 program. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 7. TMP -1396 Code: HR Attachments: letter Let Your Colors Shine Flyer 2025 (Pride Event) Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 8. TMP -1417 Code: HR Attachments: 2025 SRAEP Award Letter - Mount Vernon SRAEP 2025 Referral Letter Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 9. TMP -1381 Code: PSC Page 4 of 10 Board of Estimate & Contract Meeting Minutes - Final June 3, 2025 Attachments: REID Training Referral Letter REID Training Supporting Docs Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 10. TMP -1382 Code: PSC Attachments: FBI Basic Police Sniper School Referral Letter Sniper School Supporting Docs Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 11. TMP -1383 Code: PSC Attachments: Sgt. SUMMIT Referral Letter Sgt. SUMMIT Supporting Docs Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None Page 5 of 10 Board of Estimate & Contract Meeting Minutes - Final June 3, 2025 () 12. TMP -1419 Code: PSC Attachments: Less Lethal Instructor School Referral Letter Less Lethal Training Supp Docs Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 13. TMP -1416 Code: FP Attachments: City Council PCD Referral Letter - LaBella Consulting Se P2501522 - Pondfield Parkway Environmental Studies 202 Moved: Council President Browne, Seconded: Comptroller Morton On the question: Comptroller Morton - Why are outside services needed? Response: Mayor Patterson-Howard - this is for SEQRA, it provides an extra layer of support and the cost for a very large project and will be reimbursed by the developer. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 14. TMP -1418 Code: FP Attachments: PCD ARUP Carbon Solutions Referral Letter 5.20.25 ARUP and City of Mount Vernon Information Letter of Commitment_Template Moved: Council President Browne, Seconded: Comptroller Morton Page 6 of 10 Board of Estimate & Contract Meeting Minutes - Final June 3, 2025 On the question: Mayor Patterson-Howard - a representative will work with the city on the application with NYSERDA and with the urban heat island neighborhoods. Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 15. TMP -1376 Code: FP Attachments: Amendment for Metro Green Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 16. TMP -1427 Code: PSC Attachments: QWest Resolution (Termination Agreement) Qwest - letter requesting Termination.docx (5.21.25) QWest Termination Agreement Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: Council President Browne - spoke on the issue surrounding the reverter clause and the personal guarantees with the developer Mayor Patterson-Howard - briefly explained the history of this project even when she was planning commissioner and how it predates it. Comptroller Morton - questioned the wording of the agreement and termination Mayor Patterson-Howard - addressed the public speaking Page 7 of 10 Board of Estimate & Contract Meeting Minutes - Final June 3, 2025 about PILOTS and cost benefit analysis and how it is not a hardship to the school district. IDA will get a $2 million upon closing payment will be given to the school district and another $1 million on a timetable to the school district. and FD will get $400,000 for capital projects and other monies for capital projects. approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None REQUEST TO AUTHORIZE PARTIAL PAYMENTS - DEPARTMENT OF PUBLIC WORKS () 17. TMP -1424 Code: LPW Attachments: PP 12 Cleaning & Televising PP 12 Cleaning & Televising- Inv 050620 PARTIAL PAYMENT NO. 12 Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None () 18. TMP -1423 Code: LPW Attachments: PP 14 Rehabilitation PP 14 Rehab- Inv 050831 PARTIAL PAYMENT NO. 14 Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: none Page 8 of 10 Board of Estimate & Contract Meeting Minutes - Final June 3, 2025 approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None SALARY RESOLUTIONS (Board of Water Supply - 19. TMP Minimum / Maximum - Lead -1426 Service Line Administrator and Lead Service Line Field Inspector) Code: LPW Attachments: SALARY RESOLUTION NO. 1 - MINIMUM-MAXIMUM LEAD SERVICE LINE ADMINISTRATOR Moved: Council President Browne, Seconded: Comptroller Morton On the question: Mayor Patterson-Howard - These are also NYDOH finances positions, grant funded positions Response: none approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None SETTLEMENT RESOLUTION (Settlement in the Lawsuit in the 20. TMP matter of Bahiyah Morris - -1440 $475,000) Attachments: SETTLEMENT RESOLUTION AUTHORIZING THE SETTLEMENT CLAIM FIELD BY BAHIYAH MORRIS Moved: Council President Browne, Seconded: Comptroller Morton On the question: none Response: Council President Browne - going back to last meeting, we need to have mechanisms in place. Mayor Patterson-Howard - this is going back to 2019, it has the wrong date, the year is wrong, accident happened in 2019 Deputy Corporation Council Powell - we’ll have it changed. Page 9 of 10 Board of Estimate & Contract Meeting Minutes - Final June 3, 2025 approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None Agenda was concluded at 3:47 pm. Chairwoman Patterson-Howard asked if there was new business: Comptroller Morton - last Thursday we started the legal requirements of public notice of public tax lien sale, scheduled for June 24th. Notice in the paper for the next four weeks. we will be sending notices to property owners as a final notice that their property will be up for sale, it is not a requirement, we are doing it as a courtesy. 129 properties, as per the charter, these are the oldest. Then we will schedule for subsequent months, next dates, not sold in the first, it will roll over to the next sale. property owners still have a change to have their properties removed. the tax lien has 3 years to collect from the owner without going into default and has the option to pay it in full. Mayor asked for a motion to adjourn. Motion to adjourn: Moved: Council President Browne, Seconded: Comptroller Morton approved Aye: Mayor Patterson-Howard, Comptroller Morton, and Browne Nay: None Absent: None There being no other further business, the meeting was adjourned at 3:54 pm. Nicole Bonilla, MBA City Clerk Page 10 of 10