City Council

2i:22 ..:riJ-' '-'!aaaL'i3 CITY COUNCIL MEETING AGENDA WEDNESDAY, SEPTEMBER 28, 2022 7:00 P.M. CITY COUNCIL CHAMBERS - CITY HALL MOUNT VERNON, NEW YORK & VIIA FACEBOOK.COM/MOUNTVERNONNY LEGISLATION AND PUBLIC WORKS REIMBURSEMENT An ordinance authorizing reimbursement to the City Clerk for attending the New York State Conference of Mayors ("NYCOM") 67th Aru'iual Fall Training School for City anj Village Officials - ($2,520.00 through Budget Code A1010.417 - Travel Expense; September 12th to September 16, 2022) REIMBURSEMENT An ordinance aJhorizing reimbursement to Annual Fall Training School for City and Village TRANSFER An ordinance requesting permission to transfer OF FUNDS funds between the City the IdityCouncil Clerk expense accounts. andtheOffice of TRANSFER An ordinanceautho4izingthe transfer of funds to OF FUNDS cover associated costs for the salaries of stipend to Motor Equipment years Operators I 2020 ("MEO") and forthefiscal 20,21 - ($25,934.14 from Accoiu'it A5 120.447, Maintenance of Bridges - Materials & Supplies to Account A8 160. 106, Sanitation - Differential Pay) AMENDMENT 5. An ordinance amending Ordinance No. 2 adopted on May 26, 2021, entitled "AN ORDINANCE AUTHORIZING THE OFFICE OF THE CITY CLERK TO ENTER INTO A CONTRACT WITH GRANICUS CORPORATION TO PURCHASE LEGISLATION MANAGEMENT SOFTW ARE" - ($27,650.00 for one year (with a no cost for the recuning caption fee for year one) and a total cost of $38,782.00 in years two and three - Budget Code A1010.405 = Contracted Outside Service). City Council Meeting Agenda Page 2 September 28, 2022 EMERGENCY An ordinance declaring an emergency situation at SITUATION Oak Street between North Macquesten Parkway and North West Street ($174,398.18 through American Rescue Plan - Sanitary Storm Sewer Rehabilitation and Consti'uction H8120.203.C933). HUMAN RESOURCES EXECUTE An ordinance authorizing the Mayor to enter into DOCUMENTS an agreement to extend the MVYB's Comprehensive Adolescent Pregnancy Prevention ("CAPP") Program for six (6) months and accept funds from New York State Department of Health ("NYSDOH") - ($145,524.00 to be accounted for in Revenue Code A3989 with appropriations in budget codes: A7321.101 (Salaries); A7321.803 (Fringes); A7321.402 (Travel); A7312.405 (Contracted Outside Services); and A7312.458 (Miscellaneous Expenses)). EXECUTE An ordinance authorizing the Mayor to enter into DOCUMENTS an agreement to enter into a renewal contract with Care Plus Solutions, Inc. - ($8,000.00 per year is available in Account Codes: Employee Benefits - A9045.808, Employee Assistance Program, ("EAP") and Human Resources - A 1432.405 (Contracted Outside Services)). PUBLIC SAFETY AND CODES AUTHORIZATION An ordinance authorizing the purchase of Taser Cartridges and Batteries for the Department of Public Safety - ($12,534.00 in Budget Line A3 120.45]). PERMISSION 10. An ordinance granting permission for four (4) firefighters to attend Swiftwater / Flood Rescue Training (New York State Preparedness Training Center in Oriskany, NY from October 3, 2022, through October 6, 2022 - $750 from Budget Code A3410.451). AUTHORIZATION 11. An ordinance authorizing and directing the Comptroller to approve GML 207-c medically related treatments (and expenses), co-pays and reimbursement for travel for retired police officer who suffered devasting in the line of duty injuries over thirty (30) years ago. SEP2 8 2022 l AN ORDINANCE AUTHORIZING REIMBURSEMENT TO THE CITY CLERK FOR ATTENDING THE NEW YORK ST ATE CONFERENCE OF MAYORS ("NYCOM") 67' ANNUAL FALL TRAINING SCHOOL FOR CITY AND VILLAGE OFFICIALS WHEREAS, by letter dated September 22, 2022, the City Clerk was invited to attend the NYCOM 67th Annual Fall Training School for City and Village Officials, co-sponsored by the Office of the State Comptroller, which was held from September 12th through September 16, 2022, at the Saratoga Hilton in Saratoga Springs, New York; and WHEREAS, the City Clerk has requested legislation authorizing reimbursement in the amount of $2,520.00 to her for attending the above-referenced conference; NOW, THEREFORE, The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Sectionl. Permission is hereby granted for the City Clerk to be reimbursed in the amount of $2,520.00 for attending the NYCOM 67- Annual Fall Training School for City and Village Officials, co-sponsored by the Office of the State Comptroller being held from September 12'h through September 16, 2022, at the Saratoga Hilton in Saratoga Springs, New York. Section2. The cost of this event includes the following: conference registration fee not to exceed $400.00, hotel stay not to exceed: $1,500.00, travel- ground transportation not to exceed $120.00, and daily meal allowance not to exceed $100.00 (x5) = $500.00 - a total amount of $2,520.00 and will be satisfied through Budget Code A1010.417 (Travel Expense). Section 3. This ordinance shall take effect upon its approval by the Board of Estimate and Contract. Councilperson APPROVED A ORDINANCE QJQY COUNCIL k a Corporata 'eoun el o 0 City Clerk o 3:a o APPROVED Date Dept. Mayor SEP 2 8 2022 AN ORDINANCE AUTHORIZING REIMBURSEMENT C2 TO COUNCILWOMAN BROWNE FOR ATTENDING THE NEW YORK STATE CONFERENCE OF MAYORS ("'NYCOM") 67' ANNUAL FALL TRAINING SCHOOL FOR CITY AND VILLAGE OFFICIALS WHEREAS, by letter dated September 22, 2022, Councilwoman Browne was invited to attend the NYCOM 67th Annual Fall Training School for City and Village Officials, co-sponsored by the Office of the State Comptroller, which was held from September 12th through September 16, 2022, at the Saratoga Hilton in Saratoga Springs, New York; and WHEREAS, the City Clerk has requested legislation authorizing reimbursement in the amount of $2,520.00 to Councilwoman Browne for attending the above-referenced conference; NOW, THEREFORE, The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. Permission is hereby granted for Councilwoman Browne to be reimbursed in the amount of $2,520.00 for attending the NYCOM 67" Annual Fall Training School for City and Village Officials, co-sponsored by the Office of the State Comptroller being held from September 12'h through September 16, 2022, at the Saratoga Hilton in Saratoga Springs, New York. Section2. The cost of this event includes the following: conference registration fee not to exceed $400.00, hotel stay not to exceed: $1,500.00, travel- ground transportation not to exceed $120.00, and daily meal allowance not to exceed $100.00 (x5) = $500.00 - a total amount of $2,520.00 and will be satisfied through Budget Code A1010.417 (Travel Expense). Section 3. This ordinance shall take effect upon its approval by the Board of Estimate and Contract. Councilperson AP 0 TO FORM Counsel o 0 City Clerk c VED o cti a APPROVED Dept. Mayor SEP 2 8 2022 AN ORDINANCE AUTHORIZING THE TRANSFER OF FUNDS BETWEEN THE CITY COUNCIL AND THE OFFICE OF THE CITY CLERK EXPENSE ACCOUNTS WHEREAS, by letter dated September 22, 2022, the City Clerk has requested the City Coiu'icil to approve legislation authorizing the Comptroller to make the following transfers between the City Council and the Office of the City Clerk expense accounts for the purpose of appropriating those funds to other depleted and underfunded expense accounts in the Chart shown below: TransferFrom: I TransferTo: Account Account Available Funds Account Account Balance Name Code Balance Requested Name Code w/actual for and Transfer anticipated City A1010.405 $199,800.00 $60,000.00 Office A1410.401 $3,318.93 Council Expense Contracted Outside Services Records $3,500.00 Travel A1410.402 ($928.00) Office Expense Expense A1411.401 $16,000.00 $1,500.00 Membership A1410.403 $300.00 & Dues $2,000.00 Leasing, A1410.407 ($301.04) Printing & Copying NOW, THEREFORE, The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. The Comptroller is hereby authorized and directed to make the transfers as indicated in the Chart above. Section 2. This ordinance shall take effect upon its approval by the Board of Estimate and Contract. Councilperson CQ 3: r 9 'l o o LL City Clerk o o APPROVED Dept. Mayor SEP 2 8 2022 AN ORDINANCE AUTHORIZING THE TRANSFER OF FUNDS TO COVER ASSOCIATED COSTS FOR THE SALARIES OF STIPEND OWED TO MOTOR EQUIPMENT OPERATORS ("MEO") FOR THE FISCAL YEARS 2020 AND 2021 WHEREAS, by letter dated September 12, 2022, the Deputy Commissioner for the Department of Public Works has requested permission to transfer $25,934.14 to cover the associated cost(s) for the salaries of the stipends owed to the Motor Equipment Operators ("MEO") for the fiscal years 2020 and 2021; and WHEREAS, as per the Teamsters 456 Contractual Agreement Stipulation, the Department of Public Works MEOs are entitled to stipends to perform their assigned duties to the sanitation collection routes. Due to the financial neglect of the previous Comptroller, they did not receive the stipend compensation they were entitled for the fiscal years 2020 and 2021; NOW, THEREFORE, The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. The Comptroller is hereby authorized and directed to transfer the sum $25,934.14 to cover the associated cost(s) for the salaries of the stipends owed to the Motor Equipment Operators ("MEO") for the fiscal years 2020 and 2021 as follows: Amount to From Account To Account be Transferred A5120.447 A8160.106 $25,934.14 (Maintenance of Bridges - (Sanitation - Differential Pay) Materials & Supplies) Section 2. This ordinance shall take effect upon its approval by the Board of Estimate and Contract. APPFQVED AS '1 BY ITY NCIL Ass"gCorp 6on ATTEST: o o City Clerk APPROVED o o APPFIOVED Dept. Mayor SEP 2 8 2022 AN ORDINANCE AMENDING ORDINANCE N0. 2 iir ADOPTED AUTHORIZING ON MAY THE 26, 2021, ENTITLED OFFICE OF THE CITY "AN CLERK ORDINANCE TO ENTER INTO A CONTRACT WITH GRANICUS CORPORATION TO PURCHASE LEGISLATION MANAGEMENT SOFTWARE" The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. The first decretal paragraph, the third and fourth paragraphs and Section 2 of Ordinance No. 2, adopted on May 26, 2021, entitled "AN ORDINANCE AUTHORIZING THE OFFICE OF THE CITY CLERK TO ENTER INTO A CONTRACT WITH GRANICUS CORPORATION TO PURCHASE LEGISLATION MANAGEMENT SOFTWARE" is hereby amended as follows: WHEREAS, by letter dated [May 25, 2021] September 27, 2022, the City Clerk has requested legislation authorizing permission to [enter into] amend a contract with Granicus Corporation to purchase Legislation Management Software to be utilized by the City Council and the Board of Estimate & Contract; and WHEREAS, the Office of the City Clerk supports the legislative process of both the City Council and Board of Estimate & Contract. The current process of both bodies is completely paper driven and requires additional labor hours to digitalize and preserve the paper-based legislation after adoption; and WHEREAS, the Office of the City Clerk has reviewed proposals submitted by a number of qualified software vendors and reeornrnends Granicus Corporation to provide the necessary [three (3)] products as follows: * Peak Agenda Matiagernent; * Board & Cornrnissions; * Government Trarisparency Suite; !14, * Gov Meetings Live Cast, and * E-eornment and Recurring Captioning Services. WHEREAS, the aforesaid contract will be a total cost of [$31,836.00, which includes $24,636.00 for year one (1) software licensing and $7,200.00 for a one-time initial set up cast) $27,650.00 for one year (with a no cost for the recurring caption fee for year one) and a total cost of $38,782.00 in years two and three, NOW, THEREFORE, The City of Mount 'i,/'ernon, in City Council convened, does hereby ordain and enact: Section 1. The Office of the City Clerk is hereby authorized to enter into a contract with Granicus Corporation'to purchase Legislation Management Software to be utilized by the City Council and the Board of Estimate & Contract. SEP 2 8 2022 Section 2. Funds for the aforesaid not to exceed [$31,836.00] $27,650.00 for 5 one year (with a no cost for the recurring caption fee for year one) and a total cost of $38,782.00 in years two and three are available in Budget Code A1010.405 (Contracted Outside Service), Office of the City Clerk 2022 Budget. Section 3. This ordinance shall take effect upon its approval by the Board of Estimate and Contract. New Matter Underlined Deleted Matter in Brackets [ ] TO FORM ADO NCIL ATTEST: o o City Clerk c APPROVED o in ai o a c 3€ o o APPROVED a:i Dept. Page 2 Mayor SEP 2 8 2022 AN ORDINANCE DECLARING AN EMERGENCY SITUATION AT OAK STREET BETWEEN NORTH MACQUESTEN PARKWAY AND NORTH WEST STREET WHEREAS, by letter dated September 8, 2022, the Commissioner of the Department of Public Works has informed this City Council that unsafe conditions exist, and an emergency storm sewer repair was needed on Oak Street between North Macquesten Parkway and North West Street where a steel plate had been placed earlier over a void in the street. Said void extended beyond the plate causing a portion of the roadway to collapse. As a result, the street known as a major thoroughfare to the entrance and exit ramps to the Bronx River Parkway was deemed unsafe and was closed entirely to traffic between North West Street and Macquesten South; and WHEREAS, it was determined that the void in the street was due to a broken 15- inch storm sewer that had to be replaced between manholes for approximately 155 feet, at a depth of 10 feet. The contractor on call was not available therefore the City exercised the clause in its contract to use another available contractor. The contractor used the City, was PCI Industries which is also under contract with the City for its street resurfacing; and WHEREAS, PCI Industries' work replacing the 15-inch storm sewer began on July 22, 2022 and was completed on July 29, 2022. The final cost of the emergency sewer repair is $174,398.18; NOW, THEREFORE, The City of Mount Vernon, in City Council convened does hereby ordain and enact: Section 1. The City Council hereby declares that there was an emergency situation at Oak Street between North Macquesten Parkway and North West Street where a steel plate had been placed earlier over a void in the street, which was unsafe, dangerous and jeopardized the health, welfare and safety of the City's inhabitants, thereby creating a public emergency, which required immediate attention. Section 2. Pursuant to Section of the City of Mount Vernon 73 of the Charter and Section 103 of the General Municipal Law State of New York, the of the competitive bidding requirement is hereby waived for repair of the sanitary sewer line. Section 3. The Mayor is hereby authorized to execute an agreement with PCI Industries for repair of the sanitary sewer line at a cost not to cxcecd $174,398.18 and the Department of Public Works is hereby designated as the agency charged with having said repairs carried out. Section 4. Funds for the aforesaid not to exceed $174,398.18 are available through the American Rescue Plan - Disproportionately Impacted Communities - City- Owned Property Capital Projects COVID & Operational Compliance (H8120.203.932). Section 5. This ordinance shall take effect upon its approval by the Board of Estimate and Contract. PRO ED A FORM CIL o0a:l o)a) >> c(O A ATTEST: o o t/) (l) APPROVED S 2fl22 :sg 3o 0 "'o Eo P -" C APPROVED Dept. Mayor SEP 2 8 2022 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT TO EXTEND THE MVYB's COMPREHENSIVE ADOLESCENT PREGNANCY PREVENTION ("CAPP") PROGRAM FOR SIX (6) MONTHS AND ACCEPT FUNDS FROM NEW YORK ST ATE DEPARTMENT OF HEALTH ("NYSDOH") WHEREAS, by letter dated September 15, 2022, the Executive Director of the Youth Bureau has requested legislation authorizing the Mayor to enter into an agreement to extend the MVYB's Comprehensive Adolescent Pregnancy Prevention Community-based initiative ("CAPP") Program for six (6) months for the contract period of January 1, 2023 through June 30, 2023 with New York State Department of Health ("NYSDOH") and accept funds in the amount of $145,524.00; and WHEREAS, the CAPP Program is a cornrnunity-based initiative that is funded by the NYS Department of Health, Division of Family Health. The grant allows the development and expansion of primary prevention programs aiming to decrease risky behaviors, such as teenage pregnancy and increasing healthy behaviors while making informed decisions. The MVYB works in partnership with the Family Services of Westchester, SNUG, and the MVCSD to implement a comprehensive and coordinated approach to increase protective factors within Mount Vernon. The two (2) evidence-based curriculums being used are (i) Making Proud Choices, and (ii) Be Proud Be Responsible; NOW, THEREFORE, The City of Mount Vernon, in City Coiu'icil convened, does hereby ordain and enact: Section 1. The Mayor is hereby authorized to enter into an agreement to extend the MVYB's Comprehensive Adolescent Pregnancy Prevention Cornmunity- based initiative ("CAPP") Program for six (6) months for the contract period of January 1, 2023 through June 30, 2023 with New York State Department of Health ("NYSDOH") and accept funds in the amount of $145,524.00. Section 2. The aforesaid funds in an amount not to exceed $145,524.00 are to be accounted for in Revenue Code A3989 with appropriations in budget codes: A7321.101 (Salaries); A7321.803 (Fringes); A7321.402 (Travel),, A7312.405 (Contracted Outside Services); and A7312.458 (Miscellaneous Expenses). There is no matching fund required for this grant. Section 3. This ordinance shall take effect upon its approval by the Board of Estimate and Contract. Ipekyon PROVED A FORM COUNCIL F,'residifi( ATTEST: o o City Clerk o APPROVED Dept. 7 SEP 2 8 2022 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO A RENEWAL CONTRACT WITH CARE PLUS SOLUTIONS, INC. WHEREAS, by letter dated September 22, 2022, the Cornrnissioner of Human Resources has requested legislation authorizing the Mayor to enter into a renewal contract with Care Plus Solutions, Inc. as the provider of the Employee Assistance Programs ("EAP") for employees of the City and Mount Vernon; and WHEREAS, the contract automatically renews annually unless the City elects to terminate said contract with a 30-day notice period. The cost of the services rendered under this agreement shall not exceed $8,000.00 per year and are billed and paid quarterly. No payments will be released until agreement is fully executed; NOW, THEREFORE, The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. The Mayor is hereby authorized to enter into a renewal contract with Care Plus Solutions, Inc. as the provider of the Employee Assistance Programs ("EAP") for employees of the City and Mount Vernon. Section 2. Cost for the aforementioned shall not exceed $8,000.00 per year is available in Account Codes: Employee Benefits - A9045.808 (Employee Assistance Program, "EAP") and Human Resources - A1432.405 (Contracted Outside Services). Section 3. This ordinance shall take effect upon its approval by the Board of Estimate and Contract. P OVED NCIL .1 ATTEST: o i o o i 0 City Clerk c o APPROVED cri o a o APPROVED Dept. Mayor SEP 2 8 2022 AN ORDINANCE REQUESTING PERMISSION TO PURCHASE TASER CARTRIDGES AND BATTERIES FOR THE DEPARTMENT OF PUBLIC SAFETY WHEREAS, by letter dated September 20, 2022, the Cornrnissioner of the Department of Public Safety has requested legislation authorizing the purchase of Taser Cartridges and Batteries for the Department; and WHEREAS, the Police Department has been unable to train officers in the use of the Taser for the past two (2) years due to being critically low in cartridges and batteries for the Taser which is an important less lethal option for our officers and is a much-needed piece of equipment; NOW, THEREFORE, The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. Permission is hereby granted to the Department of Public Safety to purchase Taser Cartridges and Batteries for the Department. Section2. Funds for the aforesaid will not exceed $12,534.00 and are available in Budget Line A3120.451 (Training). Section 3. This ordinance shall take effect upon its approval by the Board of Estimate & Contract. PROVED % c ATTEST: o o Clerk a) :Ae 0 a) 0 APPROVED a:i C) F- Dept. Mayor SEP2 8 2022 AN ORDINANCE GRANTING PERMISSION FOR FOUR (4) MEMBERS OF THE FIRE DEPARTMENT TO ATTEND SWIFTWATER / FLOOD RESCUE TRAINnSJG WHEREAS, by letter dated September 21, 2022, the Commissioner of the Fire Department has requested permission for four (4) firefighters to attend Swiftwater / Flood Rescue Training to be held at the New York State Preparedness Training Center in Oriskany, New York from October 3, 2022, through October 6, 2022; and WHEREAS, the firefighters will utilize a Department vehicle for transportation; NOW, THEREFORE, The City of Moiu'it Vernon, in City Council convened, does hereby ordain Oand enact: Section 1. Permission is hereby granted for four (4) firefighters to attend Swiftwater / Flood Rescue Training to be held at the New York State Preparedness Training Center in Oriskany, New York from October 3, 2022, through October 6, 2022. Section 2. Food and lodging will be provided by the training center so there is no cost for this training. However, a total expense not to exceed $750.00 will be reimbursed from Budget Code A3410.451 and reimbursement for travel expenses, incidentals, and miscellaneous expenses is fiirther authorized upon presentment of receipts. Section 3. This ordinance shall take effect upon its approval by the Board of Estimate and Contract. PROVEgAS NCIL 4 ATTEST: o o City Clerk o E APPROVED Dept. Mayor SEP 2 8 2022 17 AN ORDINANCE COMPTROLLER AUTHORIZING TO APPROVE GML AND DIRECTING 207-C MEDICALLY THE RELATED TREATMENTS (AND EXPENSES), CO-PAYs AND REIMBURSEMENT FOR TRAVEL FOR RETIRED POLICE OFFICER WHO SUFFERED DEVASTING IN THE LINE OF DUTY INJURIES OVER THIRTY (30) YEARS AGO WHEREAS, by letter dated September 28, 2022, the Commissioner of the Department of Public Safety has requested legislation authorizing and directing the Comptroller to reimburse retired police officer Learie Johnston for his GML 207-c medically related treatments, co-pays, and travel expenses related to his devastating line of duty injuries which occurred over thirty (30) years ago; and WHEREAS, the medically related treatments, co-pays for GML 207-c related prescriptions and co-pay expenses are from March 28, 2022, through August 23, 2022; and WHEREAS, the associated travel expenses accrued traveling to and from the Mr. Johnston's residence to a treatment facility for the period of August 23, 2021 to August 23, 2022 (at a rate of $0.625 per mile) for a total reimbursement not to exceed $3,000.00; NOW, THEREFORE, The City of Mount Vernon, City Council convened, does hereby ordain and enact: Section 1. The Comptroller is hereby authorized and directed to reimburse retired police officer Learie Johnston for his GML 207-c medically related treatments and co-pays from March 28, 2022, through August 23, 2022. Section 2. The associated travel expenses accrued traveling to and from the Officer's residence and a treatment facility for the period of August 23, 2021, to August 23, 2022 (at a rate of $0.625 per mile) for a total reimbursement not to exceed $3,000.00. Section 3. Funds for the above-referenced items are available in Budget Code Line A3120.446 (Expenses for personal injuries). Section 4. This ordinance shall take effect a approval by t e Board of Estimate and Contract. VED AjTO NANCE COUNCIL o o 7 ATTEST: Uni o APPROVED Dept. Mayor