City Council

10 P 12: N7U JAt4 21 CITY COUNCIL MEETING AGENDA WEDNESDAY, JANUARY 10, 2024 7:00 P.M. CITY COUNCIL CHAMBERS - ROOM 206 CITY HALL, MOUNT VERNON. NEW YORK VIA FACEBOOK.COM/MOUNTVERNONNY LEGISLATION AND PUBLIC WORKS AMENDMENT 1. An ordinance amending Ordinance No. 5, adopted by the City Council on May 10, 2023, authorizing the Mayor to enter into an Agreement with the New York State Department of Environmental Conservation ("NYSDEC") and accept an MS-4 Mapping Grant in the amount of $75,000 for developing GIS Mapping of the City's Sewer System." PERMISSION 2. An ordinance authorizing City Councilman Jaevon Boxhill to attend the New York State Conference of Mayors: Winter Legislative Meeting 2024 - (Albany, NY from February 4-6, 2024). HUMAN RESOURCES EXECUTE 3. An ordinance authorizing the Mayor to enter into an DOCUMENTS agreement with Startup Smartup for Mount Vernon Safe Place for our Girls Program (January 1, 2024, through August 30, 2024). EXECUTE 4. An ordinance authorizing eight (8) chaperones and DOCUMENTS twenty-three (23) participants of the Safe Place for our Girls Program to visit Washington D.C. (the White House, the Capital, the National Mall, and the National Museum of African American History and Culture - Feb. 19-20, 2024). City Council Meeting. -genda January 10, 2024 PUBLIC SAFETY AND CODES ANNUAL DUES 5. An ordinance authorizing the payment of Annual Dues for Westchester County Chiefs of Police Association ($1,500.00 from Budget Line A3120.451, Training for the Department of Public Safety's Executive Leadership Team). FINANCE AND PLANNING PERMISSION 6. An ordinance authorizing the transfer of funds and authorization for the Comptroller, Assessor, one City Council Member, and the Deputy Comptroller to attend the Putting Assets to Work Cohort Session (Chicago, IL on January 17-18,2024. Transfer amount of $4,000.00 from A1990.493, Contingency to 41315.402, Travel Expenses). PERMISSION 7. An ordinance authorizing revisions to the 2024 City Budget Appropriations for the Police Department and the Parking Collections and Funds Transfer AUTHORIZATIOIS 8. An ordinance authorizing the Mayor to accept a grant from the African American Mayors Association in support of the Mount Vernon Financial Empowerment Center - ($30,000). FINANCE AND PLANNING - ADD ON PERMISSION 9. An ordinance authorizing the City of Mount Vernon to enter into an agreement to settle $148,301.11 in arrears in outstanding special ad valorem levies and special assessments for the Federal Governrnent of Nigeria. HUMAN RESOURCES - ADD ON EV ALUATION 10. An ordinance authorizing the Bi-Annual POLICY Performance of Evaluation Policy. Page 2 JAN 1 0 2024 ORDINANCE N0. 5, ADOPTED l AN ORDINANCE AMENDING BY THE CITY COUNCIL ORDINANCE REQUESTING ON A/JAY 10, 2023, ENTITLED PERMISSION FOR THE MAYOR "AN TO ENTER INTO A GRANT AGREEMENT WITH THE NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERV ATION ("NYSDEC") AND ACCEPT AN MS-4 MAPPING GRANT IN THE AMOUNT OF $75,000.00 FOR DEVELOPING GIS MAPPING OF THE CITf'S SEWER SYSTEM" The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. The first decretal paragraph and Section 2 of Ordinance No. 5, adopted by the City Council on May 10, 2023, entitled "AN ORDIINANCE REQUESTING PERMISSION FOR THE MAYOR TO ENTER INTO A GRANT AGREEMENT WITH THE NEW YORK STATE DEPARTMENT OF ENVIRONMENTAL CONSERVATION ("NYSDEC") AND ACCEPT ANMS-4MAPPINGGRANTINTHEAMOUNTOF$75,OOO.00FORDEVELOPING GIS MAPPING OF TFI CITY'S SEWER SYSTEM" is hereby amended as follows: WHEREAS, by letter dated [April 27J December 26, 2023, the Commissioner of the Department of Public Works requested legislation amending Ordinance No. 5, adopted by the City Council on May 5, 2023, authorizing the Mayor to enter into a grant agreement with the New York State Department of Environmental Conservation ('f'!YSDEC") accepting an MS-4 Mapping Grant, (Agreement # CO1472GG) in the amount of $75,000.00 for developing GIS mapping of the City's storm sewer system. The tertn of the contract commenced on October 15, 2022, and will remain in effect until May 9, 2023, unless extended by written agreement by either party; NOW, THEREFORE, The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. The Mayor is hereby authorized to enter into a grant agreement with the New York State Department ofEnvironmental Conservation ("NYSDEC") accepting an MS-4 Mapping Grant, (Agreement # CO1472GG) in the amount of $75,000.00 for developing GIS mapping of the City's storm sewer system. The tertn of the contract commenced on October 15, 2022, and will remain in effect until May 9, 2023, unless extended by written agreement by either party. Section 2. The fiinds will be deposited into [Revenue Code H3990.C939 (State Aid) and H3990.C940 (State Aid) to be appropriated to Budget Code H8120.203.C939 (Sanitary Sewer Capital) and H8140.203.940 (Storm Sewer Capital] Revenue Code H3990.C940 to be appropriated to Budget Code H8140.203.C940 (Storm Sewer Expendihire) throughout the contract period. Section 3. This ordinance shall take effect upon its approval by the Board of Estimate & Contract. New Matter Underlined l Deleted Matter in Brackets [ ] Councilperson ED AS FOFIM THIS OFIDINANCE UNCIL o o Date APPFIOVED 000 a:ic0 Dept. By JAN I 1 2024 Mayor jAN i 0 2024 AN ORDINANCE AUTHORIZING CITY COUNCILMAN JAEVON BOXHILL TO ATTEND THE NEW YORK STATE CONFERENCE OF MAYORS: WINTER LEGISLATIVE MEETING 2024 Whereas, by letter dated January 8, 2024, the Legislative Assistant of the City Council has requested legislation authorizing City Councilman Jaevon Boxhill to attend the New York State Conference of Mayors: Winter Legislative Meeting 2024 in Albany, NY from February 4-6, 2024; and Whereas, the New York State Conference of Mayors (NYCOM) is hosting its Winter Legislative meeting in Albany, NY 'from February 4-6, 2024; and Whereas, attendance at this meeting presents an opportunity for City Councilman Jaevon Boxhill to participate, share ideas, and advocate for funding and partnerships with state officials; and Whereas, the costs associated with attending the NYCOM Winter Legislative meeting include a registration fee of $405.00, to be charged to A1010.417 "Education and Training," and hotel expenses of $159.00 per night. Registration, hotel, transportation, and food expenses not exceeding a total of $1,500.00 are to be expensed to A1010.402, Travel Expenses; Now, Therefore, Be It Resolved that The City of Mount Vernon, in City Council convened, does hereby ordain, and enact; Section 1. Authorization for Attendance. City Councilman Jaevon Boxhill is hereby authorized to attend the New York State Conference of Mayors: Winter Legislative Meeting 2024 in Albany, NY from February 4-6, 2024. Section 2. FundingAllocation. The registration fee of $405.00, shall be charged to A1010.417 "Education and Training," and hotel expenses of $159.00 per night. Registration, hotel, transportation, and food expenses not exceeding a total of $1,500.00 are to be expensed to A1010.402, Travel Expenses. Section 3. Approval. This authorization is granted with the understanduig that it is subject to the approval of the City Council and is contingent upon meeting the discounted "early bird" prices. Section 4. Effective Date. This ordinance shall take effect upon its approval by the Board of Estimate and Contract. THIS ORDINANCE (' o 0 t'oo m ;'s,fda\ )ij"/ ,, ai / I,. 4i/ ) =t >> W, // ] i / 7X/ (I)C CQcO 3o 3 o 8 '17;(,1, %J } OE City Clerk o a) 0 o LL APPROVED Date APPROVED 000 a:ic0 Dept. Mayor JAN i o 2024 AN ORDINANCE AUTHORIZING THE MAYOR TO ENTER INTO AN AGREEMENT WITH ST ARTUP SMARTUP FOR MOUNT VERNON SAFE PLACE FOR OUR GIRLS PROGRAM Whereas, by letter dated December 26, 2023, the Deputy Director for the Mount Vernon Youth Bureau has requested legislation authorizing the Mayor to enter into an agreement with Startup Smartup for the Mount Vernon Youth Bureau's Mount Vemon Safe Place for Our Girls Program for the period of January 1, 2024, through August 30, 2024; and Whereas, in an ordinance dated September 13, 2023, the Mount Vernon Youth Bureauwas awarded a grant inthe amount of $999,999.00 from the Department of Health & I-Iuman Services and the Administration for Children and Families for the Safe Place for (ur Girls program for tlie contract period of August 30, 2023 - August 30, 2024; and Whereas, Startup Smartup offers an entrepreneurship curriculum that aligns witli the objectives of tlie Mount Vernon Safe Place for Our Girls prograni, providing licenses, training, teclinical assistance, aiid support to staf'f; Now, Therefore, Be It Resolved that The City of Moiu'it Vernon, in City Council convened, does hereby ordain, and enact: Section 1. Authorization for Agreement. The Mayor is liereby authorized to enter into an agreement with Staitup Smartrip for the Mount Vernon Youth Bureau's Morint Vernon Safe Place for Our Girls Program for the period of January 1, 2024, tl'irough August 30, 2024. Section2. Program Details. Startup Smartup will provide an entrepreneursliip curriculrun, licenses, training, continued teclinical assistance, and support to staff. Section 3. Financial Allocation (a) The total cost for this program will not exceed $5,000.00. (b) Funds for this program are to be accounted for in Expense Code A7318-405 (contracted expenses). Section 4. Effective Date. This ordinance shall take effect upon its approval by the Board of Estimate and Contract. ecounciip!ersonr THIS ORDINANCE 't C%I 0 CN AeCorpor ro ounsel O"' ,a) fil -> ai C: o 3: o I.- City Clerk a) o APPROVED -(1) a) a) o APPROVED Dept. Mayor JAN 1 0 Lul't AN ORDINANCE AUTHORIZING EIGHT (8) CHAPERONES AND TWENTY-THREE (23) PARTICIPANTS OF THE SAFE PLACE FOR OUR GIRLS PROGRAM TO VISIT WASHINGTON D.C. Whereas, by letter dated December 29, 2023, the Deputy Director for the Youth Bureau has requested legislation authorizing eight (8) chaperones and twenff-three (23) paiticipants of the Safe Place for Our Girls program to visit the White House, the Capitol, tlie National Mall, and the National Museum ofAfrican American History and Culture in Washington D.C. on February 19 -20, 2024; and Whereas, in an ordinance dated September 13, 2023, the Mount Vernon Youth Bureau was awarded a graiit inthe amount of $999,999.00 from the Department ofHealth & I-[rn'nan Sei'vices and the Administration for Children and Families for the Safe Place for Our Girls program for tlie contract period of August 30, 2023 - August 30, 2024; and Whereas, tl'ie program seeks to provide cultural exposure and educational experiences for its paiticipants through a trip to Wasliington D.C. to visit the White House, the Capitol, tlie National Mall, and the National Muserun of African American History and Culture; and Whereas, t]ie cost of the trip, including lodging, meals, and transpoitation, will not exceed $10,095.30; Now, Therefore, Be It Resolved That The City of Mount Vernon, in City Council convened, does hereby ordain, and enact: Section 1. Authorization for Trip. City Council authorizes eight (8) cliaperones aiid twenty-tl'iree (23) paxticipants of the Safe Place for Our Girls program to visit the White House, tlie Capitol, the National Mall, and the National Museum of African American History and Culture in Washington D.C. on February 19 -20, 2024. Section 2. Funding Details (a) Tlie cost of tlie trip, including a one-night liotel stay, meals, and transportation, will not exceed $10,095.30. (b) Tl'ie expenses for the trip shall be accounted for in Budget Code A73 18-402. Section 3. Effective Date. This ordinance shall take effect upon its approval by the Board of Estimate and Contract. APPR ED ) THIS ORDINANCE c o CQ a A [[1],2 City Clerk o APPFIOVED (I)(U o CL0 Dept. Mayor JAN 1 0 202 AN ORDINANCE AUTHORIZING PAYMENT OF ANNUAL DUES FOR WESTCHESTER COUNTY CHIEFS OF POLICE ASSOCIATION FOR THE DEP ARTMENT OF PUBLIC SAFETY Whereas, by letter dated December 22, 2023, the Interim Commissioner for the Department of Public Safety has requested Iegislation authorizing payment of annual dues for Westchester County Chiefs of Police Association for the department; and Whereas, tlie Department of Public Safety's Executive Leadership Team is seeking membership renewal witli the Westchester County Chiefs of Police Association to improve and professionalize police agencies within Westchester County, advocating for reforms in New York laws, providing safety and protection for citizens, and facilitating the administration of criminaliustice; Now, Therefore, Be It Resolved that The City of Mount Vernon, in City Council convened, does hereby ordain, and enact: Section 1. Authorization for Payment. Tlie Depaitment of Public Safety is autliorized to cover the annual dues of its Executive Leadership Team with the Westcliester County Chiefs of Police Association. Section 2. Payment Details (a) The total cost for tlie annual dues for five (5) members of the Depaitment of Public Safety's Executive Leadersliip Teani is $1,500.00. (b) Funds for tliis expense will be satisfied from Budget Line 43 120.451 (Training). Section 3. Renewal. The following members of the Depaxtment Membership of Public Safety's Executive Leadership Team are eligible for membership renewal: Interim Corni'nissioner, David Gibson; Deputy Commissioner (Special Initiatives) Jennifer Lackard; Chief Marcel Olifiers; Deputy Chief Roy Hastings, and Deprity Cliief Steve Sexton. Section 4. Effective Date. This ordinance shall ordinance shall take effect upon its approval by the Board of Estimate and Contract. Councilperson PRO AS THIS ORDINANCE ADQP 38 BY UNCIL - a) (/)C o 3.3 O o City Clerk Oa5 o LL APPROVED JAN - j 2U24 APPROVED 000 a:ic(D Dept. Mayor JAN 1 0 tuts AN ORDINANCE AUTHORIZING THE TRANSFER OF FUNDS AND AUTHORIZATION FOR THE COMPTROLLER, ASSESSOR, ONE CITY COUNCIL MEMBER AND THE DEPUTY COMPTROLLER TO ATTEND PUTTING ASSETS TO WORK COHORT SESSION Whereas, by letter dated January 5, 2024, the Comptroller has requested legislation authorizing the transfer of funds in the amount of $4,000.00 to cover expenses for the Comptroller, the Assessor, one City Council Member, and the Deputy Comptroller to attend the Putting Assets to Work Cohort Session in Chicago, IL on January 17-18, 2024; and Whereas, tlie City of Mount Vernon is a paiticipant in tlie Putting Assets to Work ("PAW") Project with the Govertunent Finance Officers Association ("GFOA"), as arithorized by Ordinance No. 43, adopted on August 9, 2023; and Whereas. tl'ie Comptroller, Assessor, one City Council Men'iber, and the Deputy Comptroller need to attend tlie PAW Cohort Session in Chicago, IL on January 17-18, 2024, to engage witli GFOA and present the draft playbook regarding city-owned properties; and Whereas, the anticipated cost of travel and lodging for four (4) persoi'inel to attend the coliort session is $4,000.00: Now, Therefore, Be It Resolved that The City of Mount Vernon, in City Council convened, does hereby ordain, and enact: Section 1. Funds Transfer Authorization. The City Council authorizes the transfer of $4,000.00 from A1990.493 (Contingency) to A1315.402 (Travel Expenses) to cover the cost of four (4) persoi'inel to attend the Putting Assets to Work Cohott Session in Chicago, IL on January 17-18, 2024. Section 2. of Transfer. Purpose The trai'isfer of funds is necessary to acccinm'iodate expenses related to the required participation in the PAW project. Section 3. Effective Date. This resolution shall take effect upon its approval by the Board of Estimate and Contract. (counc'rs5"' 0 o City Clerk '\ o o APPROVED Dept. Mayor jAN l 0 2J)2 7 AN TO ORDINANCE THE 2024 CITY AUTHORIZING BUDGET REVISIONS APPROPRIATIONS FOR THE POLICE DEPAJRTMENT AND THE PARKING COLLECTIONS AND FUNDS TRANSFER Whereas, by letter dated January 8, 2024, the Comptroller has requested legislation authorizing revisions to the 2024 City Budget Appropriations for the Police Department (A3 120) and the Parking Collections (A1130), including the transfer of associated funds by the budget adjustments: and Whereas, during the 2024 budget preparation, tl'ie Police Department reqriested tlie separation of the Parking budget to better monitor expenditures aitd ensure accouitability for different operations, and Whereas, Budget Code A1130, Parking Collections, was created for this purpose, with the reallocation of salaries for parking employees from Budget Code A3 120, Police Department; and Whereas, tl'ie appropriations for Parking Collections remained within tl'ie Police Depaitment budget 43 120. creating the need for adjustments and funds traxisferto accurately reflect the budget allocations: Now, Therefore, Be It Resolved that The City of Mount Vernon, in City Council convened, does hereby ordain, and enact: Section 1. Budget Adjustments. Tlie 2024 City Budget, specifically Budget Code A3 120 (Police Department), shall be revised to accurately reflect the separation of appropriatioyis for Parking Collections. Section 2. Funds Transfer Authorization. The City Council authorizes the traiisfer of funds from A3 120 to A1130 to accon'iniodate the Parking Collection operation as indicated in tlie attaclied cl"iart. Section 3. Approval of Revised Budget Appropriations. The City Council approves the revised 2024 budget appropiiations and mal<es the reduction specific to the Police Department (A3120) and the Parking Collections (A1130) as presented in the attached chait. Section 4. Effective Date. This ordinaiice shall talce effect effect upon its approval by the Board of Estimate & Contract Councilperson o 1 ) ,: ity Clerk 9 a:i- 5 0 APPFIOVED 000 al Dept. Mayor 7 jAN 1 0 2fJ2 REVISED POLICE AND PARKING 2024 BUDGET Public Safety and Parking Collections - Adopted Revised Revised 2024 Appropriations A3120 A1130 A3120 A3120. l10 - Oveitii'ne Pay $1,000,000.00 $5,000.00 $995,000.00 A3 120.202 - Use of State Seized Funds $0.00 $0.00 $0.00 43120.203 - Equipment $450,000.00 $1 l6,777.00 $333,223.00 A3 120.206 - State Urban Area Secui-ity $0.00 $0.00 $0.00 Initiative Grant Expense A3120.401 - Office Expense $55,000.00 $5,000.00 $50,000.00 A3120.407 - Leasing, Printing & Copying $35,000.00 $7,244.00 $27,756.00 A3120.4 14 - Repairs to Plant & Equipment $150,000.00 $10,000.00 $140,000.00 A3120.4 16 - Techno)ogy Upgrades (Leases) $942,950.00 $1,000.00 $941,950.00 A3120.426 - Street Signs $25,000.00 $7,519.00 $ 17,48 1.00 43 120.431 - Maintenance of Parking $100,000.00 $100,000.00 $0.00 Garages 43120.446 - Expense for Personal Injuries $300,000.00 $0.00 $300,000.00 ,A3120.449-Tnvestigations and Trials $40,000.00 $0.00 $40,000.00 A3120.450 - Vest & Tactical Arinor $50,000.00 $0.00 $50,000.00 A3120.45l - Training $150,000.00 $1,500.00 $148,500.00 A3120.452 - Accreditation / Police Manual $8,500.00 $0.00 $8,500.00 A3120.458 - Otlier Expense $35,000.00 $5,000.00 $30,000.00 A3 120.465 - Security, Parking Garages $0.00 $0.00 $0.00 (Camera Equipment) A3 120.467 - Program Supplies $10,000.00 $0.00 $10,000.00 A3120.468 - Rent $125,000.00 $36,000.00 $89,000.00 A3120.495 - NYSDOL Vaccination $25,000.00 $0.00 $25,000.00 A3120.497 - Towing $10,000.00 $0.00 $10,000.00 43120.499 - Uniform & Protective $200,000.00 $4,000.00 $196,000.00 Eqciipment A3 120.504 - Red Liglit Camera Expense $500,000.00 $0.00 $500,000.00 A3 120.462 - Auxi]iary Police $15,000.00 $0.00 $15,000.00 Total: $4,226,450.00 $299,040.00 $3,927,410.00 7 JAN i 0 2024 AN ORDINANCE AUTHORIZING THE MAYOR TO ACCEPT A GRANT FROM THE AFRICAN AMERICAN MAYORS ASSOCIATION IN SUPPORT OF THE MOUNT VERNON FINANCIAL EMPOWERMENT CENTER WHEREAS, by letter dated January 2, 2024, the Commissioner of the Department of Planning and Community Development has requested legislation be enacted autliorizing the Mayor to accept a grant in the amount of $30,000.00 from the AfricanAmerican Mayors Association ("AAMA") to support tlie operation of the Mount Vernon Financial Empowerment Center. The Department of Planning and Community Development will work witl'i Cities for Financial Empoweri'nent Fund ("CFEF") and Mercy University to larmch tlie new Mount Vernon Financial Empowemient Center ("FEC") witliin the City of Mount Vernon; and WHEREAS, the grant from AAMA will supplement the FEC operational budget. The FEC is also funded through $400,000 in federal funds from the City's American Rescue Plan Act budget and a $150,000 grant from Cities for Financial Empowerment Fund; and WHEREAS, in anticipation of receiving the grant, the City requests approval to enact legislation authorizing the Mayor to accept the grant; and WHEREAS, the FEC will provide free, professional, one-on-one financial counseling and coaching to residents, managed by Mercy University with support from federal funds, the Cities for Financial Empoweri'nent Fund grant, and the African American Mayors Association; NOW, THEREFORE, BE IT RESOLVED THAT The City of Mount Vernon, in City Council, convened, hereby ordains, and enacts: Section l: Authorization to Accept Grant and Execute Agreement. The City Council hereby authorizes the Mayor to accept a grant in the amount of $30,000.00 from the African American Mayors Association ("AAMA") to supportthe operation ofthe Mount Vernon Financial Empowerment Center. The Departi'nent of Planning and Community Development will work with Cities for Financial Empowertnent Fund ("CFEF") and Mercy University to launch the new Mount Vernon Financial Empowerment Center ("FEC") witliin the City of Mount Vernon. Section2: FECOperationalBudget. TheFEC'soperationalbudgetfortwoyears, totaling $580,000, shall be funded through $400,000 in federal funds from the City's American Rescue Plan Act budget, $150,000 grant from Cities for Financial Empowerment Fund, and $30,000 from the African American Mayors Association. Section 3: FEC Management. Mercy University is authorized to manage the FEC and hire and train three full-time employees. Section 4: Oversight and Department of Planning and Promotion. The Community Development will oversee the initiative, work with community and nonprofit paitners to proi'note services, and establish partnerships with local service providers. Section 5: Effective Date. This ordinance shall take effect upon its approval by the Board of Estimate & Contract. o City Clerk o APPROVED 000 a:ia.O Dept. Mayor JAN 1 0 2U2 AN ORDINANCE AUTHORIZING THE CITY OF MOUNT VERNON TO ENTER INTO AN AGREEMENT TO SETTLE $148,301.11 IN ARREARS IN OUTST ANDING SPECIAL AD VALOREM LEVIES AND SPECIAL ASSESSMENTS FOR THE FEDERAL GOVERNMENT OF NIGERIA Whereas, since November 29, 2023, the City of Moiu'it Vernon and the Federal Government of Nigeria ("Nigeria"), the entity that owns the real property located at 160 Lawrence Street, Mount Vemon, New York (the "Property"), have been working collaboratively to settle $148,301.11 in outstanding special ad valorem levies and special assessments owed by Nigeria, plus interest at the rate of 18% per annum (the "Balance); and Whereas, in tlie interest of resolving the dispute, tlie parties have not agreed on the tetms of a settlement, meinorialized in tlie annexed agreei'nent (the "Settlement Agreement"), which requires Nigeria to pay installments of $10,000.00 per montli until the Balance is paid in full; and Whereas, the SettlementAgreeinei'it also requires Nigeria to make timely payments of a)] debt obligations due and owing on the Propeity including, but not limited to, special ad valorem levies and special assessments levied after the execution of the Settlement Agreement; Now, Therefore, Be It Resolved that The City of Mount Vernon, in City Council convened, does hereby ordain, and enact: Section 1. Authorization. The City Council authorizes the Comptroller for the City of Mount Vernon to enter into tlie Settlement Agreement with Nigeria under the teims provided for tlierein. Section 2. Effective Date. Tliis ordinance sliall take effect upon its approval by the Board of Estimate & Contract. Councilperson A ROVED(AS 0 / r- %A mrnrprirqtir(n (I)C 0 a:l- -O APPROVED 000 Dept. Mayor jAN I 0 2U2 AN ORDINANCE AUTHORIZING THE BI-ANNUAL PERFORMANCE OF EVALUATION POLICY Whereas, by letter dated December 4, 2023, City Council President Danielle Browne' has requested legislation authorizing the adoption of a comprehensive Bi- Annual Performance Evaluation Policy for all city employees, excluding elected officials; and Whereas, the City recognizes the importance of establishing a stmctured framework for the assessment and development of its workforce; and Whereas, the City aims to enhance accountability, promote employee growth, and align individual efforts with strategic objectives; and Whereas, a formalized Bi-Annual Performance Evaluation Policy is proposed to achieve these goals; Now, Therefore, Be It Resolved That The City of Mount Vernon, in City Council convened, does hereby ordains, and enacts: Section 1. Title and Purpose. (a) This ordinance shall be known as the aaBi-Annual Performance Evaluation Policy." (b) The purpose of this policy is to establish a structured framework for the comprehensive and regular performance evaluation of all city employees, excluding elected officials. The policy aims to enhance accountability, promote professional development, and align individual efforts with the city's strategic objectives. Section 2. Evaluation Frequency. (a) Allcityemployees,excludingelectedofficials,shallundergoaperformance evaluation bi-annually. (b) New hires shall undergo a performance evaluation after their first six months of employment and subsequently follow the standard bi-annual evaluation cycle. Section 3. Roles and Responsibilities. (a) The Human Resources Department is responsible for: (i) Providing trairung to supervisors on the performance evaluation process. (ii) Maintaining accurate and confidential performance records. (iii) Managing the appeal process for employees dissatisfied with their evaluations. (b) Supervisors are responsible for: (i) Conducting fair, objective, and constructive performance evaluations. (ii) Providing feedback, setting clear expectations, and identifying areas for improvement.  JAN 1 0 LUX Section 4. Evaluation Criteria. (a) Performance evaluations shall be based on established criteria relevant to the employee's role and responsibilities. (b) Criteria may include job knowledge, quality of work, productivity, cornrnunication skills, teamwork, and adherence to city policies. Section 5. Benefits to the City. The implementation of the Bi-Annual Perfon'nance Evaluation Policy will benefit the City of Mount Vernon by: (i) Enhancing employee performance and productivity through clear expectations and regular feedback. (ii) Identifying and cultivating employee skills and competencies crucial for the city's growth. (iii) Providing a mechanism for recognizing outstanding performance and addressing areas needing improvement. (iv) Ensuring human resource practices align with the best standards for retaining and attracting top talent. Section 6. TmptpmcuLaiNuii. This ordinance shall take effect after its passage and approval by the City Council and the policy shall take effect on October 31, 2024. Councilperson PROVED AS THIS OR E / AD.OPTED B UNCIL 0 ATTEST: -CC C/)r-Om .,-f,..I, Clerk " 9 a:i -o 0 7 i,')J ],,,, APPROVED 000 Dept. Mayor Page 2