City Council

A SPECIAL MEETING OF THE CITY OF MOUNT VERNON CITY COUNCIL HELD ON MONDAY, JULY 28, 2025 4:30 PM LEGISLATION AND PUBLIC WORKS 1. Department of Public Works: An Ordinance approving an Ordinance amending Ordinance No. 7, adopted February 11, 2025, entitled "AN ORDINANCE AUHORIZING THE SELECTION OF WOODARD & CURRAN FOR THE SOUTH THIRD & SOUTH COLUMBUS AVENUES FLOOD MITIGATION PROJECT UNDER THE HAZARD MITIGATION GRANT PROGRAM (HMGP) PROJECT #461 S-0004 CMVNY AND ALSO UTILIZE THEIR SERVICES FOR THE BRONXVILLE FIELD CLUB COST ESTIMATE REVIEW" .JUL2 8 2025 AN ORDINANCE AMENDING ORDINANCE N0. 7, ADOPTED FEBRUARY 11, 2025, ENTITLED "AN ORDINANCE AUTHORIZING THE SELECTION OF WOODARD & CURRAN FOR THE SOUTH THIRD & SOUTH COLUMBUS AVENUES FLOOD MITIGATION PROJECT {JNDER THE HAZARD MITIGATION GRANT PROGRAM (HMGP) PROJECT #461S-0004 CMVNY AND ALSO UTILIZE THEIR SERVICES FOR THE BRONXVILLE FIELD CLUB COST ESTIMATE REWEW The City of Mount Vemon, in City Council convened, does hereby ordain and enact: Section 1. An amendment to Ordinance No. 7, adopted February 11, 2025, entitled "AN ORDINANCE AUTHORIZING THE SELECTION OF WOODARD & CURRAN FOR THE SOUTH THIRD & SOUTH COLUMBUS AVENUES FLOOD MITIGATION PROJECT {JNDER THE HAZARD MITIGATION GRANT PROGRAM (HMGP) PROJECT #461S-0004 CMVNY AND ALSO UTILIZE THEIR SERVICES FOR THE BRONXVILLE FIELD CLUB COST ESTIMATE REVIEW" Whereas, by letter dated February 6, 2025, tlie Commissioner of the Depanment of Public Works has requested legislation arithorizing the City of Mount Vernon to engage Woodard & Curran to study and plan the South Third & South Columbus Avenues Flood Mitigation Project under FEMA's Hazard Mitigation Grant Program and also utilize their services for the Bronxville Field Club cost estimate review: and Whereas, a significant flood event caused an explosion due to water pressure in a manhole, leading to ongoing safety and infrastructure concerns in the affected area; and Whereas, subsequent mitigation effort, including the addition of a retention area and new sump structures, have not sufficiently alleviated the risk of road closures during severe storm events; and Whereas, the City has been awarded Nine hundred Fifty Thousand Dollars ($950,000) in federal funding under the Federal Emergency Management Agency's (FEMA) Hazard Mitigation Grant Program (HMGP) to conduct a comprehensive study and develop solutions for the intersection, outfall, structures, substructures, surrounding areas, and watersheds; and Whereas, the Department of Public Works has conducted a thorough evaluation of potential firms based on their understanding of scope of work, experience with similar projects, quality of proposed staff, familiarity with state and federal requirements, organizational and financial responsibility, and logistical familiarity with the area; and Whereas, the scope of services provided by Woodard & Curran will agree to provide the following as per request of the City's contracted Land Use Attorney (LUA), Zarin & Steinmetz, LLP. Woodard & Curran will provide professional engineering support services related to the review of the cost estimated developed by the City Engineer and Bronxville Field Club's (BFC) Engineer for the proposed drainage improvements currently under negotiation for settlement. The proposed scope of services includes the following tasks: a) Meeting between Woodard & Curran (two Woodard & Curran representatives, in-person) and City to discuss overall project ot>iectives and understand the proposed work items for the drainage improvements on Denrnan Avenrie, Burkewood Road, and the Backyards. b) Review of the two cost estimates (quantities, unit costs, construction duration/labor hours) provided by LUA via email July 10, 2025. Includes conference call with BFC's engineer to discuss their cost estimate. c) Preparation of Engineer's Opinion of Probable Construction Cost (EOPCC), including internal OA/QC prior to distribution to the City. 8PECuAL, 3PECuAL, JUL28 2fl25 EOPCC will include an estimate of construction duration/labor hours per applicable work items. i d) Meeting between Woodard & Curran (two Woodard & Curran representatives in person) and City to present and discuss EOPCC. Whereas, the City shall pay Consultant in accordance with services rendered; and for Reimbursable Expenses and Miscellaneoris Direct Expenses; and as further follows for a Not-to-Exceed Sum of $s,ooo.oo. This fee would be adiusted, if necessary, via fiiture contract amendment(s) or change order(s) to reflect a budget increase to account for the final level of effort/hours invested to complete this scope of work: and Whereas, funding to support this amendment are available from Budget Code A8120.405: and Whereas, based on this evaluation, the Department of Public Works has determined that Woodward & Curran is the most qualified firm to execute the necessary study and mitigation planning; NOW, Therefore, Be It Resolved That The City of Mount Vernon, in City Council convened, does hereby ordain and enact: Section 1. Purpose. This ordinance authorizes the City of Mount Vernon to engage Woodward & Curran to study and plan the South Third & South Columbus Avenues Flood Mitigation Project under FEMA's Hazard Mitigation Grant Program. Section 2. Project Scope. The selected firm, Woodward & Curran, shall comprehensively assess the flooding issues at South Third and South Columbus Avenues, including but not limited to: a. Evaluating the intersection's drainage capacity and structural integrity; b. Analyzing the oritfall system and the impact of tidal changes on drainage efficiency; c. Studying stormwater volume and impact under changing climate conditions; d. Assessing potential mitigation strategies, including infrastructure improvements, e. Providing recommendations for long-temi flood prevention measures. Section 3. Authorization to Enter into Agreement. The Mayor and the Commissioner of the Department of Public Works are hereby authorized to enter into an agreement with Wood$ard & Curran to execute the study mentionedabove,with funding provided by the Hazard Mitigation Grant Program (HMGP) Project #461S-0004 CMVNY and also utilize their services for the Bronxville Field Club cost estimate reWeW. Section 4. Implementation. The Department of Public Works shall oversee the study's implementation and ensure compliance with all applicable local, state, and federal regulations. Section 5. Effective Date. This Ordinance shall take effect immediately upon its approval by the Board of Estimate & Contract. New Matter Underlined Deleted Matter in Brackets [] (I)O €00 /APPRoV?EoToFoRM '-a) a)y 000 alCL Mayor