City Council Regular Session

Name: City Council Regular Session — Mount Vernon, TX
Start: 2022-03-14T18:00:00
End: 2022-03-14T20:00:00
Location: Mount Vernon, TX

Regular Meeting

Mount Vernon, TX · March 14, 2022

Agenda Packet Minutes

Minutes

CITY COUNCIL REGULAR SESSION Monday, March 14, 2022 – 6:00 PM 109 North Kaufman Street, Mount Vernon, Texas 75457 Our mission: to provide effective and fiscally responsible municipal services in a manner which promotes our high standard of community life. Vision Statement Mount Vernon is a caring community committed to excellence and quality of life, aspiring to be the community of choice for ourselves, our children, and future generations – beautiful, clean, vibrant, and safe. We will strive to preserve our heritage, our friendly hometown atmosphere, and celebrate the diversity of all our citizens. MINUTES The meeting was called to order with a quorum is present. PRESENT Mayor Brad Hyman Mayor Pro Tem Mark Huddleston Councilwoman Sherelyn Roberson Councilman Harold Cason Councilwoman Rebecca Bailey Councilwoman Mary Keys City Administrator Tina Rose City Secretary Kathy Lovier VISITORS Chuck & Nancy Roy, Sue Machetta, Josh Daily, Richard Barrett, Darrell Barrett and son, Colin Clasby, Lillie Bush-Reves, Scott Ragsdale, Bob McFarland, and Annola Gay Matthews Councilwoman Roberson lead the invocation and Mayor Hyman lead the pledges. 1. Minutes 2/14/2022 and 3/8/22 February, 2022 Financial report Motion made by Councilwoman Roberson, Seconded by Councilwoman Keys. Voting Yea: Mayor Pro Tem Huddleston, Councilwoman Roberson, Councilman Cason, Councilwoman Bailey, Councilwoman Keys Report on Items of Community Interest Chuck Roy spoke to the opening of the Mt Vernon News. Mr. Roy and his team hope to be open by May 5, 2022 in the downtown area. Mayor Hyman reported a joint workshop was held with the Council, EDC and Industrial Foundation boards on March 8, 2022. The facilitator of the meeting was Martin Sanchez the EDC Consultant. The meeting was to reestablish or replace the strategic plan and comprehensive plan. Citizen Participation No one spoke. Public Hearing The purpose of this hearing is to hear evidence for or against a request made by Franklin County Industrial Foundation, President Bob McFarland, to rezone ten acres from Intensive Industrial (II) to Local Retail (LR) at their property located on the North Access Road, (west of LOVE'S Truck Stop) in Mt. Vernon, Texas. The purpose of this hearing is to hear evidence for or against the use of American Rescue Plan Act funding.. Bob McFarland, FCIF President, spoke in support of rezoning the property to Local Retail. No one spoke for or against the use of the American Rescue Plan Act funding. Mayor Hyman closed the Public Hearing at 6:27 p.m. and re-opened the Regular Session. Items to be Considered: 2. Consider and Act upon approval of Ordinance 2022-01 rezoning Franklin County Industrial Foundation property on the North Access Road. Motion made by Councilwoman Bailey, Seconded by Councilwoman Roberson. Voting Yea: Mayor Pro Tem Huddleston, Councilwoman Roberson, Councilman Cason, Councilwoman Bailey, Councilwoman Keys 3. Consider and act upon approval of Interlocal Agreement with Franklin County to share costs for Mitigation Plan Josh Daily, Franklin County, spoke to this item. The County is asking the City to share the costs of this plan being written. The City and the County will share equal costs of $5,000.00 each. Motion made by Mayor Pro Tem Huddleston, Seconded by Councilwoman Roberson. Voting Yea: Mayor Pro Tem Huddleston, Councilwoman Roberson, Councilman Cason, Councilwoman Bailey, Councilwoman Keys 4. Consider and Act upon approval of the use of the funding of the American Rescue Plan Act. Motion made by Councilwoman Roberson, Seconded by Councilwoman Keys. Voting Yea: Mayor Pro Tem Huddleston, Councilwoman Roberson, Councilman Cason, Councilwoman Bailey, Councilwoman Keys 5. Consider and Act upon approval of Resolution 22-08 awarding Traylor and Associates for administrative services in conjunction with the submittal of and application for funding through the 2022 Hazard Mitigation Grant Program for DR-4485 COVID-19 Pandemic to provide application preparation, project administration, and project-related management services. Motion made by Councilwoman Bailey, Seconded by Councilwoman Keys. Voting Yea: Mayor Pro Tem Huddleston, Councilwoman Roberson, Councilman Cason, Councilwoman Bailey, Councilwoman Keys 6. Consider and Act upon approval of Resolution 22-09 awarding KSA Engineers for engineering services in conjunction with the submittal of an application for funding through the 2022 Hazard Mitigation Grant Program for DR-4485 COVID_19 Pandemic to provide application preparation and project implementation. Motion made by Mayor Pro Tem Huddleston, Seconded by Councilwoman Roberson. Voting Yea: Mayor Pro Tem Huddleston, Councilwoman Roberson, Councilman Cason, Councilwoman Bailey, Councilwoman Keys 7. Consider and Act upon Ordinance 2022-04 Canceling the Election Motion made by Mayor Pro Tem Huddleston, Seconded by Councilman Cason. Voting Yea: Mayor Pro Tem Huddleston, Councilwoman Roberson, Councilman Cason, Councilwoman Bailey, Councilwoman Keys 8. Consider and Act upon amendment of section 2.13 of the Personnel Policies for the City of Mt Vernon Motion made by Councilman Cason, Seconded by Councilwoman Keys. Voting Yea: Mayor Pro Tem Huddleston, Councilwoman Roberson, Councilman Cason, Councilwoman Bailey, Councilwoman Keys 9. Consider and Act upon approval LOWES contract with EDC to purchase land behind the LOWES Distribution Center. Motion made by Councilwoman Bailey, Seconded by Councilwoman Keys. Voting Yea: Mayor Pro Tem Huddleston, Councilwoman Roberson, Councilman Cason, Councilwoman Bailey, Councilwoman Keys 10. Consider and Act upon approval of setting three goals for 2022 for the City of Mt Vernon i.e. Securing financing for infrastructure projects The three goals agreed upon by the Council are: 1. Securing financing for infrastructure projects 2. Mt. Vernon Lake park. Have a plan in place to utilize the property. 3. Signage and marketing. Entrance signs on SH37 and I30 Discussion Items and Mayor/Council/City Administrator Reports Water, Sewer, Streets, Park, Sidewalks, Grants (City Admin) Vision Statement Main Street Report EDC Report Executive Session: Personnel matters pursuant to Texas Government Code, §551.074, to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, dismissal or resignation of a public officer: Mount Vernon Volunteer Fire Department Personnel Structure Reconvene Reconvene into Open Session to Consider Matters Discussed in Closed Session (If Any) Councilwoman Roberson asked if the Code Compliance could ask for the skeleton on the M L Edwards be removed. People don't like it still being up in March. City Administrator Rose reported at the end of April or beginning of May the streets behind the Methodist Church will be worked on, including seal coating. Redbird, Elberta and Robin Way will also be seal coated. The Maintenance Department has received their new sewer machine and we sold ours to MVISD. Enterprise has picked up three of the older vehicles to sell, a new landscaper has been selected for working on the plaza, the RFP for trash service is being worked on, a quote is being turned in to repair the tennis court, Lillie Bush-Reves will be the host of the hospitality room for the Wine event, she will be making contact with everyone to arrange finger foods being brought in, SH37 side walk project is stalled due to not being able to get needed supplies. Annetta Hamilton has been hired to be the Main Street Director and EDC Secretary, she will begin work April 1, 2022. The Main Street Food and Wine and Art Festival will be April 2, 2022 on the square. The Regular Session was closed and Council went into Executive Session at 7:21 p.m. The Executive Session was closed at 8:22 p.m. and Regular Session was re-opened. Motion made by Councilwoman Keys to rescind the Mt. Vernon Volunteer Fire Department By-laws., Seconded by Councilwoman Roberson. Voting Yea: Mayor Pro Tem Huddleston, Councilwoman Roberson, Councilman Cason, Councilwoman Bailey, Councilwoman Keys 11. Vision Statement ideas Mayor Hyman challenged the Council and Staff to bring ideas for a short and catchy vision statement Presiding Officer to Adjourn the City Council Meeting Motion made by Councilwoman Roberson to close the meeting at 8:25 p.m., Seconded by Councilman Cason. Voting Yea: Mayor Pro Tem Huddleston, Councilwoman Roberson, Councilman Cason, Councilwoman Bailey, Councilwoman Keys __/s/ Brad Hyman_______________________ Brad Hyman – Mayor ATTEST: _/s/ Kathy Lovier_______________________ Kathy Lovier – City Secretary

Agenda

CITY COUNCIL REGULAR SESSION Monday, March 14, 2022 – 6:00 PM 109 North Kaufman Street, Mount Vernon, Texas 75457 Our mission: to provide effective and fiscally responsible municipal services in a manner which promotes our high standard of community life. Vision Statement Mount Vernon is a caring community committed to excellence and quality of life, aspiring to be the community of choice for ourselves, our children, and future generations – beautiful, clean, vibrant, and safe. We will strive to preserve our heritage, our friendly hometown atmosphere, and celebrate the diversity of all our citizens. AGENDA Call to order and announce a quorum is present. Invocation and Pledges Consent Agenda Items on the Consent Agenda are approved by a single action of the Council, with such approval applicable to all items appearing on the Consent Agenda. A Council Member may request any item to be removed from the Consent Agenda and considered as a separate item. 1. Minutes 2/14/2022 and 3/8/22 February, 2022 Financial report Report on Items of Community Interest The City Council will have an opportunity to address items of community interest, including: expressions of thanks, congratulations, or condolence; information regarding holiday schedules; an honorary or salutary recognition of a public official, public employee, or other citizen; a reminder about an upcoming event organized or sponsored by the City of Mount Vernon; information regarding a social, ceremonial, or community event organized or sponsored by an entity other than the City of Mount Vernon that was attended or is scheduled to be attended by a member of the City Council or an official or employee of the City of Mount Vernon; and announcements involving an imminent threat to the public health and safety of people in the City of Mount Vernon that has arisen after posting the agenda. Citizen Participation (3 minutes) The Texas Open Meetings Act prohibits the Council from responding to any comments other than to refer the matter to a future agenda, to an existing policy, or to a staff person with specific information. Claims against the City, Council Members, or employees, as well as individual personnel appeals are not appropriate for citizens’ forum. Public Hearing The purpose of this hearing is to hear evidence for or against a request made by Franklin County Industrial Foundation, President Bob McFarland, to rezone ten acres from Intensive Industrial (II) to Local Retail (LR) at their property located on the North Access Road, (west of LOVE'S Truck Stop) in Mt. Vernon, Texas. The purpose of this hearing is to hear evidence for or against the use of American Rescue Plan Act funding.. Items to be Considered: 2. Consider and Act upon approval of Ordinance 2022-01 rezoning Franklin County Industrial Foundation property on the North Access Road. 3. Consider and act upon approval of Interlocal Agreement with Franklin County to share costs for Mitigation Plan 4. Consider and Act upon approval of the use of the funding of the American Rescue Plan Act. 5. Consider and Act upon approval of Resolution 22-08 awarding Traylor and Associates for administrative services in conjunction with the submittal of and application for funding through the 2022 Hazard Mitigation Grant Program for DR-4485 COVID-19 Pandemic to provide application preparation, project administration, and project-related management services. 6. Consider and Act upon approval of Resolution 22-09 awarding KSA Engineers for engineering services in conjunction with the submittal of an application for funding through the 2022 Hazard Mitigation Grant Program for DR-4485 COVID_19 Pandemic to provide application preparation and project implementation. 7. Consider and Act upon Ordinance 2022-04 Canceling the Election 8. Consider and Act upon amendment of section 2.13 of the Personnel Policies for the City of Mt Vernon 9. Consider and Act upon approval LOWES contract with EDC to purchase land behind the LOWES Distribution Center. 10. Consider and Act upon approval of setting three goals for 2022 for the City of Mt Vernon i.e. Securing financing for infrastructure projects Discussion Items and Mayor/Council/City Administrator Reports Water, Sewer, Streets, Park, Sidewalks, Grants (City Admin) Vision Statement Main Street Report EDC Report Executive Session: Personnel matters pursuant to Texas Government Code, §551.074, to deliberate the appointment, employment, evaluation, reassignment, duties, discipline, dismissal or resignation of a public officer: Mount Vernon Volunteer Fire Department Personnel Structure Reconvene Reconvene into Open Session to Consider Matters Discussed in Closed Session (If Any) 11. Vision Statement ideas Presiding Officer to Adjourn the City Council Meeting Notes to the Agenda: Items marked with an * are consent items considered to be non-controversial and will be voted on in one motion unless a council member asks for separate discussion. The Council may vote and/or act upon each of the items listed in this Agenda except for discussion-only items. The Council reserves the right to retire into executive session under Sections 551.071/551.074 – of the Texas Open Meetings Act concerning any of the items listed on this Agenda, whenever it is considered necessary and legally justified under the Open Meetings Act. Persons with disabilities who plan to attend this meeting and who may need assistance should contact the City Secretary at 903-537-2252 two working days prior to the meeting so that appropriate arrangements can be made. CERTIFICATION I do hereby certify that this Public Meeting Notice was posted on the outside bulletin board, at the front entrance of City Hall located at 109 N Kaufman St., Mount Vernon, Texas, a place convenient and readily accessible to the general public at all times, and said Notice was posted on the following date and time: Posted March 11, 2022 by 4:00 p.m. and remained so posted at least 72 hours before said meeting was convened. Kathy Lovier, City Secretary NOTE: The City of Mount Vernon, Texas meets regularly on the second Monday night of each month at 6:00 p.m. The Council follows a printed Agenda for official action. Any individual desiring official action should submit his/her request to the office of the City Manager not later than fifteen (15) days prior to the Council Meeting. /s/ Kathy Lovier Kathy Lovier, City Secretary

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