City Council

Mount Vernon City Council Regular Meeting Minutes January 23, 2013 The meeting was called to order by Mayor Boudreau at 7:01 p.m. Present: Mayor Boudreau, Councilmembers Fiedler, Hulst, Lindquist, Molenaar, Quam, Ragan and Urban. Staff Present: Human Resources Director Bartlett, Public Works Director Bell, Police Chief Dodd, Fire Chief Hari, Finance Director Huschka, Public Works Director Love, Equipment Rental Manager Owens, City Attorney Rogerson, Special Projects Administrator Stendal, Street Supervisor Tewalt, Parks Supervisor Weppler. Citizens Present: 10 NEW BUSINESS (items presented out of order from the agenda) A. Presentation – Skagit Valley Tulip Festival Poster: Mayor Boudreau introduced Cindy Verge, Executive Director of the Skagit Valley Tulip Foundation, who presented the Mayor with the 2013 Tulip Festival Poster and the 2013 official Tulip Festival Brochures. B. Skagit County Jail Facility Update: Mayor Boudreau introduced consultants to the Public Safety Facility Coordinating Council, Mark Estvold, Project Manager, and Susan Musselman, Financial Advisor, who provided Council with an update on the proposed new jail facility for Skagit County. Mr. Estvold reviewed options that have been considered to date. Ms. Musselman presented a review of financing strategies being considered and the possible timelines regarding this project. CONSENT AGENDA A. Approval of January 2, 2013 Study Session minutes and January 9, 2013 Regular Council meeting minutes. Councilmember Fiedler moved to approve the January 2, 2013 Study Session minutes and January 9, 2013 Regular Council meeting minutes. Motion seconded by Councilmember Ragan. Motion carried 7-0. B. Approval of January 15, 2013 payroll checks numbered 101053 – 101096, direct deposit checks numbered 39795 – 39985, and wire transfers numbered 407 & 408 in the amount of $638,940.15. Councilmember Hulst moved to approve the January 15, 2013 payroll checks numbered 101053 – 101096, direct deposit checks numbered 39795 – 39985, and wire transfers numbered 407 & 408 in the amount of Mount Vernon City Council January 23, 2013 Page 2 of 4 $638,940.15. Motion seconded by Councilmember Quam. Motion carried 7-0. C. Approval of December 31, 2012 claims numbered 128356, 128358 – 128360, 128362 - 128598 in the amount of $1,095,305.57. Councilmember Urban moved to approve the December 31, 2012 claims numbered 128356, 128358 – 128360, 128362 - 128598 in the amount of $1,095,305.57. Motion seconded by Councilmember Molenaar. Motion carried 7 -0. REPORTS A. Parks and Recreation Committee – for details see Committee minutes B. Finance Committee – for details see Committee minutes C. Community Comments:  Gary Thor, Commercial Cold Storage President, came before Council to indicate that this business is prepared to come to the table and discuss differences. D. Mayor’s Report:  Mayor Boudreau expressed her gratitude to her staff for their support and enthusiasm during her first year in office.  Mayor Boudreau highlighted significant improvements in 2012 which included increased public interaction, technology business growth, and the Downtown Waterfront revitalization. E. Committee Agenda Requests:  Councilmember Quam asked for a report at the Finance Committee on any savings that the City may have realized with the conversion to paperless communications for Councilmembers.  Councilmember Hulst asked for Ms. Huschka to review different scenarios regarding the Public Safety sales tax initiative. Councilmember Fiedler asked that this discussion be held as soon as possible. Mayor Boudreau indicated that it could be on the agenda of the Committee of the Whole meeting to be held next Wednesday. NEW BUSINESS C. Ordinance to Renew Moratorium on Medical Marijuana Collective Gardens and Declaring Emergency: Mr. Rogerson presented Council with a proposed ordinance that would renew a moratorium on medical marijuana collective gardens to seek additional time to review and consider its options given potential negative impacts, inconsistencies, and conflicts with federal and state law The City is facing potential applications for development of collective medical marijuana gardens within the City. Mayor Boudreau opened the public hearing. There being no comment Mayor Boudreau closed the public hearing. Mount Vernon City Council January 23, 2013 Page 3 of 4 Councilmember Quam moved to approve Ordinance 3593 renewing the moratorium on Medical Marijuana Collective Gardens and declaring emergency. Motion seconded by Councilmember Fiedler. Motion carried 7-0. D. Hillcrest Lodge Kitchen Remodel: Mr. Weppler presented a request for Council to authorize the purchase of new sinks, appliances and work stations for the Hillcrest Lodge remodel. Smith and Greene Company was selected from the State Contract as the vendor to supply the items. Upon completion of the project the lodge will be complete with a commercial grade kitchen. Councilmember Lindquist moved to authorize the purchase of new appliances for the Hillcrest Lodge remodeling project. Motion seconded by Councilmember Ragan. Motion carried 7-0. E. Authorization to Purchase a Used Snow Plow/Sander/Dump Truck Combo (1996 International): Mr. Owens presented a request for Council to authorize the purchase of one used snow plow/sander/dump truck combo in the estimated price of $31,465. This vehicle was approved in the 2013 budget. Councilmember Lindquist moved to authorize the purchase of a used snow plow/sander combo. Motion seconded by Councilmember Fiedler. Motion carried 7-0. F. Authorization to Purchase a New Vactor: Mr. Owens presented a request for Council to authorize the purchase of a 2013 Vactor to replace V450 {2000 Vactor}. This vehicle was approved in the 2013 budget. Councilmember Hulst moved to authorize the purchase of 2013 Vactor. Motion seconded by Councilmember Quam. Motion carried 7-0. G. Authorization to Purchase Three Police Vehicles: Chief Dodd presented a request for Council to authorize the purchase of two 2013 Chevrolet Tahoe’s and one 2013 Chevrolet Caprice for the Mount Vernon Police Department use. The vehicles are being purchased from the Washington State Cooperative Purchase Agreement. The vehicles were approved in the 2013 budget. Councilmember Fiedler moved to authorize the purchase of three police vehicles. Motion seconded by Councilmember Molenaar. Motion carried 7-0. H. Mount Vernon Waterfront Revitalization Project Phase 2 – Puget Sound Energy Project Design Agreement: Mr. Love recommends that Council authorize the Mayor to execute the Schedule 74 Underground Conversion Project Design Agreement with Puget Sound Energy for $16,740. This agreement authorizes PSE to begin design work and a future agreement will be drafted and considered by Council prior to construction of the underground utility work. Councilmember Molenaar moved to authorize the Mayor to enter into an agreement with Puget Sound Energy for Schedule 74 Underground Conversion Project Design for the Waterfront revitalization project. Motion seconded by Councilmember Urban. Motion carried 7-0. The meeting was convened into Executive Session at 8:24 p.m. and was estimated to Mount Vernon City Council January 23, 2013 Page 4 of 4 last 25 minutes. I. Executive Session: Collective Bargaining, Pending or Potential Litigation and Property Acquisition. The meeting was reconvened into regular session at 8:55 p.m. There being no further business the meeting was adjourned at 8:55 p.m. SUBMITTED BY: ______________________________________________ Rebecca J. Wade, Recording Secretary ATTEST: ______________________________________________ Alicia D. Huschka, Finance Director APPROVE: ______________________________________________ Jill Boudreau, Mayor