City Council

Mount Vernon City Council Regular Meeting Minutes March 27, 2013 The meeting was called to order by Mayor Boudreau at 7:00 p.m. Present: Mayor Boudreau, Councilmembers Fiedler, Hulst, Lindquist, Molenaar, Quam, Ragan and Urban Staff Present: Police Chief Dodd, Community and Economic Development Director Hanson, Fire Chief Hari, Finance Director Huschka, Parks and Recreation Director Otos, Library Director Soneda, Special Projects Administrator Stendal Citizens Present: 3 CONSENT AGENDA A. Approval of March 13, 2013 Regular Council Meeting Minutes Councilmember Fiedler moved to approve the March 13, 2013 Regular Council meeting minutes. Motion seconded by Councilmember Quam. Motion carried 7-0. B. Approval of the March 15, 2013 payroll checks numbered 101295 – 101339, direct deposit checks numbered 40562 – 40754, and wire transfers numbered 415 & 416 in the amount of $633,742.47. Councilmember Hulst moved to approve the March 15, 2013 payroll checks numbered 101295 – 101339, direct deposit checks numbered 40562 – 40754, and wire transfers numbered 415 & 416 in the amount of $633,742.47. Motion seconded by Councilmember Molenaar. Motion carried 7-0. C. Approval of March 27, 2013 claims numbered 129288, 129289, 129292 - 129459 128924 – 129 083 in the amount of $515,142.65. Councilmember Fiedler moved to approve the March 27, 2013 claims numbered 129288, 129289, 129292 - 129459 128924 – 129083 in the amount of $515,142.65. Motion seconded by Councilmember Quam. Motion carried 7-0. REPORTS A. Parks and Recreation and Library Committee – for details see Committee minutes . B. Finance Committee – for details see Committee minutes . C. Community Comments: Mount Vernon City Council March 27, 2013 Page 2 of 4  Dan Mitzel came before Council to speak about the Comprehensive Plan Amendment process that removed a property from the 2013 docket. He would like to have that property put back on the docket. The process has a 60 day window that will close soon.  Richard Boyer came before Council to share his opinion on school bus zoning for loading and unloading. D. Mayor’s Report  Mayor Boudreau reminded everyone that the Skagit Valley Tulip Festival begins April 1st. This festival is a celebration of immigrants and farmers that are the foundation of this community. This is an event that embodies the term community and is a celebration of such. E. Committee Agenda Request  Public Works Committee: Councilmember Fiedler requested a review of the City owned rental properties located near the Wastewater Treatment plant.  Community and Economic Development Committee: Councilmember Urban requested a review of Resolution 491. NEW BUSINESS A. Street Closure Request: Mr. Stendal presented a request for Council to authorize a closure of portions of 1st, Kincaid, Pine, Myrtle, Gates, Montgomery and Washington Streets beginning at 4:00 p.m. on Thursday April 18th and continuing until 6:00 p.m. on Sunday, April 21st for the annual Skagit Valley Tulip Festival Street Fair. Councilmember Ragan moved to approve the above outlined street closures. Motion seconded by Councilmember Fiedler. Motion carried 7-0. B. Appointment to the Mount Vernon Arts Commission: Mr. Stendal presented a request for Council to approve the appointment of Jessica Johnson to the Mount Vernon Arts Commission. The term will expire on December 31, 2015. Councilmember Urban moved to approve the appointment to the Mount Vernon Arts Commission. Motion seconded by Councilmember Lindquist. Motion carried 7-0. C. Agreement with Friendship House: Mr. Stendal presented a request for Council to authorize the Mayor to execute an agreement with Friendship House in the amount of $3,000 for providing services to homeless people. Councilmember Hulst moved to authorize the Mayor to execute an agreement with Friendship House in the amount of $3,000. Motion seconded by Councilmember Quam. Motion carried 7-0. D. Agreement with Skagit Domestic Violence and Sexual Assault Services: Mr. Stendal presented Council with a request for authorization for the Mayor to enter into an agreement with Skagit Domestic Violence and Sexual Assault Services for $2,800 for providing services related to domestic violence and sexual assaults. Councilmember Quam moved to authorize the Mayor to Mount Vernon City Council March 27, 2013 Page 3 of 4 execute an agreement with Skagit Domestic Violence and Sexual Assault Services in the amount of $2,800. Motion seconded by Councilmember Lindquist. Motion carried 7 -0. E. Professional Services Agreement: Mr. Stendal presented a request for Council to authorize the Mayor to enter into a professional services agreement with Greg Winter, DBA Cornerstone Strategies, for Community Development Block Grant (CDBG) consultant services in the amount not to exceed $18,120. Councilmember Fiedler moved to authorize the Mayor to enter into an agreement with Cornerstone Strategies for CDBG consultant services in the amount not to exceed $18,120. Motion seconded by Councilmember Molenaar. Motion carried 7-0. F. Out of State Travel Request: Chief Dodd presented a request for Council to authorize out of state travel for two employees to attend a Western States Hostage Negotiator’s Association Conference in Clackamas, Oregon from May 20 through May 22, 2013. Councilmember Lindquist moved to authorize the out of state travel as requested for Police Department personnel . Motion seconded by Councilmember Urban. Motion carried 7-0. G. Amendment of Mount Vernon Municipal Code Chapter 15.04.180: Ms. Hanson presented a request for Council to amend Mount Vernon Municipal Code Chapter 15.04.180 adding a technology fee to building permits for the purpose of supporting City technology systems. This amendment would add a 3% fee to building permits for this purpose. Councilmembers indicated that it was their intention that this revenue be used exclusively for technology within the Building Division of the Community and Economic Development Department. Council requested that Ordinance section 2 will have the following added: “The revenue generated would help defray the cost of system upgrades, training, archiving records, online bill paying, online permitting, online plan review and GIS system upgrades.” Mayor Boudreau opened the public hearing. There being no comments Mayor Boudreau closed the public hearing. Councilmember Urban moved to approve Ordinance 3604 amending Mount Vernon Municipal Code 15.04.180 with the suggested changes noted above. Motion seconded by Councilmember Fiedler. Motion carried 7-0. H. Professional Service Agreement: Mr. Otos presented a request for Council to authorize the Mayor to enter into a professional services agreement with EccosDesign for a multi project, two year agreement in the amount of $95,800. This will be for multiple departments. Councilmember Lindquist moved to authorize the Mayor to enter into a professional services agreement with EccosDesign. Motion seconded by Councilmember Hulst. Motion carried 7-0. Mount Vernon City Council March 27, 2013 Page 4 of 4 I. Library Self Check System: Mr. Soneda presented a request for Council to approve the purchase of a library self check out system from Bibliotheca in the amount of $26,629.10 . Councilmember Quam moved to approve the purchase of Library Self Check system for $26,629.10. Motion seconded by Councilmember Fiedler. Motion carried 7-0. There being no further business the meeting was adjourned at 7:50 p.m. SUBMITTED BY: ______________________________________________ Rebecca J. Wade, Recording Secretary ATTEST: ______________________________________________ Alicia D. Huschka, Finance Director APPROVE: ______________________________________________ Jill Boudreau, Mayor