City Council

Mount Vernon City Council Regular Meeting Minutes December 11, 2013 The meeting was called to order by Mayor Boudreau at 7:03 p.m. Present: Mayor Boudreau, Councilmembers Fiedler, Lindquist, Hulst, Molenaar, Quam , Ragan and Urban Staff Present: Community and Economic Director Hanson, Public Works Director Bell, Assistant Public Works Director Love, Police Chief Dodd, Fire Chief Hari, Finance Director Huschka, Human Resources Director Bartlett, Special Projects Administrator Stendal, City Attorney Rogerson Citizens Present: Twenty-three APPROVAL OF MINUTES A. November 26, 2013 Regular Council Meeting Minutes Councilmember Lindquist moved to approve the November 26, 2013 Regular City Council Meeting minutes. Motion seconded by Councilmember Urban. Motion carried 7-0. APPROVAL OF CLAIMS AND PAYROLL A. Approval of December 11, 2013 claims numbered 132774 – 13290 in the amount of $691,499.35. Councilmember Quam moved to approve the December 11, 2013 claims as stated above. Motion seconded by Councilmember Fiedler. Motion carried 7-0. B. Approval of November 27, 2013 payroll checks numbered 102316 - 102374, direct deposit checks numbered 43910 – 44103, and wire transfers numbered 449 & 450 in the amount of $918,084.80. Councilmember Ragan moved to approve the November 27, 2013 payroll as stated above. Motion seconded by Councilmember Hulst. Motion carried 7-0. REPORTS Mount Vernon City Council December 11, 2013 Page 2 of 7 A. Committees: 1. Public Safety – for details see Committee minutes. 2. Public Works – for details see Committee minutes. B. Community Comments: None C. Councilmember Comments: None D. Mayor’s Report:  Mayor Boudreau recognized city employees Miriam Eastwood and Curtis Parkhurst who both recently passed away.  Mayor Boudreau gave a brief overview of her mayoral activities over the last few weeks.  Mayor Boudreau thanked the retiring Arts Commission members Susan Meyer, Chris Wollan and Leslie Moore for their service.  Mayor Boudreau announced that this week’s Mayors coffee is Saturday at COA and then at City Hall Friday December 20th at 3:30 p.m. E. Committee Agenda Requests:  Councilmember Urban requested a review of the new rules on hotel motel tax during the next finance committee meeting. The meeting was convened into executive session at 7:17 p.m. and estimated to last 15 minutes. The executive session was extended by an additional 15 minutes. F. Executive Session - Potential Litigation and Collective Bargaining: Executive session lasted 15 minutes. The meeting was reconvened into regular session at 7:47 p.m. UNFINISHED BUSINESS A. Continuation – 2014 City Budget Adoption: Ms. Huschka gave an overview of the previously approved budget modifications and their effect on the budget. Councilmember Urban requested that $200,000 be added to self-insurance reserve budget with fund balance as the revenue source. Councilmember Quam wanted to clarify that the furloughs are not included in the presented budget. Ms. Huschka confirmed that no furloughs are included in the budget. Councilmember Ragan inquired about the revenue estimate for 2014 building permit activity and why the estimate was not higher. Ms. Huschka explained that a conservative approach was taken in estimating that revenue although the estimate is $90,000 higher than the 2013 budget estimate. Councilmember Fielder stated that this is a wage heavy budget but he is glad to see the furloughs go away. Mount Vernon City Council December 11, 2013 Page 3 of 7 Councilmember Urban moved to increase the self-insurance reserve budget line in the General Fund budget by $200,000. Motion seconded by Councilmember Fiedler. Motion carried 7-0. Councilmember Lindquist moved to approve Ordinance 3618 establishing the 2014 City budget. Motion seconded by Councilmember Fiedler. Motion carried 7-0. NEW BUSINESS A. Open Record Public Hearing – Proposed Amendments to Mount Vernon Municipal Code Chapter 3.40, Impact Fees: Ms. Hanson stated that currently transportation impact fees credits expire within six years from issuance. This amendment would extend the expiration to ten years. Councilmember Urban inquired if this is a permanent extension? Ms. Hanson confirmed it is a permanent extension. Ms. Hanson further explained that the issuance of credits is not regulated by the state but this amendment allows the use of the state mandated time frame for using the credits. Mayor Boudreau opened the open record public hearing.  Dan Mitzel, Mount Vernon builder and credit holder, said that one project created the credits, Highland Greens, and the project is getting revived. He has credits and would like to use them. The credits will be used up on the first 114 lots of the revived project. Hearing no further comments Mayor Boudreau closed the public hearing. Councilmember Urban moved to adopt Ordinance 3619 approving the amendment to Chapter 3.40 Impact Fees extending the expiration to ten years. Motion seconded by Councilmember Lindquist. Motion carried 7-0. B. Public Hearing – Ordinance Renewing Moratorium on Marijuana Collective Gardens, Producers, Processors, Retailers and Declaring Emergency: Mr. Rogerson explained that this is a renewal of the moratorium on marijuana collective gardens, producer, processors, retailers and declaring an emergency. This moratorium gives the City needed time to adopt comprehensive zoning regulations to address potential impacts. Mayor Boudreau opened the public hearing. Hearing no comments Mayor Boudreau closed the public hearing. Mount Vernon City Council December 11, 2013 Page 4 of 7 Councilmember Lindquist moved to adopt Ordinance 3620 renewing the moratorium on marijuana collective gardens, producers, processors, retailers and declaring an emergency. Motion seconded by Councilmember Quam. Motion carried 7-0. C. Approval of Collective Bargaining Agreement – Mount Vernon Firefighters, IAFF Local 1983: Ms. Bartlett stated this collective bargaining agreement for the Mount Vernon Firefighters, IAFF Local 1983 is for a period of four years. The union ratified the contract on December 2, 2013. Councilmember Hulst moved to authorize the Mayor to enter into the Mount Vernon Fire, IAFF Local 1983 collective bargaining agreement for 2013 through 2016. Motion seconded by Councilmember Molenaar. Motion carried 7-0. D. Addendum to Contract for Indigent Defense Services: Mr. Stendal stated that this request is an addendum to the contract for Indigent Defense Services effective January 1, 2014 with Michael Laws, Christian Baker and John Lewis for purpose of extending the public defense services contract for one year in the amount of $224,640. In addition, due to the recent court decision on December 4, 2013 one requirement is to re-evaluate the existing contract to comply with the Court’s finding and it will most likely require a special meeting later this month. Staff is recommending December 30th. Councilmember Fiedler moved to authorize the Mayor to enter an addendum to the agreement with Michael Laws, Christian Baker and John Lewis and setting a special meeting on December 30th. Motion seconded by Councilmember Molenaar. Motion carried 7-0. E. Acceptance of Work – 2013 Street Overlay Project: Mr. Love stated that Lakeside Industries has completed the 2013 Street Overlay Project satisfactorily. The final contract amount was $378,527.77, an increase over the original contract amount of $342,465, due to additional work that was necessary. Councilmember Quam moved to authorize the Mayor to accept the work completed by Lakeside Industries on the 2013 Street Overlay Project 13-2 in the amount of $378,527.77. Motion seconded by Councilmember Ragan. Motion carried 7-0. F. Approval of Second Amendment to Revocable Right of Way Lease Agreement: Mr. Rogerson said that this is the second amendment to the revocable Right of Way Lease Mount Vernon City Council December 11, 2013 Page 5 of 7 agreement with PKC Investments. The amendment extends the terms until December 11, 2014. Councilmember Ragan moved to authorize the Mayor to enter into an amendment to the revocable Right of Way Lease Agreement with PKC Investments until December 11, 2014. Motion seconded by Councilmember Lindquist. Motion carried 7-0. G. Bid Award – Legal Publishing: Ms. Huschka stated that there was a call for bids for the city’s legal publishing. Only one bid was received from Skagit Valley Herald in the amount of $10.25 per column inch. Councilmember Molenaar moved to award the legal publishing bid to Skagit Valley Herald as stated above. Motion seconded by Councilmember Urban. Motion carried 7-0. H. Bid Award – Fire and Police Departments Laundry and Dry Cleaning: Ms. Huschka said that there was a call for bids on the city’s Fire and Police Departments’ laundry and dry cleaning. Only one bid was received from Modern Cleaners. They are the current provider of this service and the bid was approximately a 5% increase over the previous two years. Councilmember Hulst moved to award the city’s Fire and Police Departments’ laundry and dry cleaning to Modern Cleaners. Motion seconded by Councilmember Fiedler. Motion carried 7-0. I. Bid Award – Supply/Cleaning of Coveralls, Linens and Janitorial Items: Ms. Huschka stated that there was a call for bids on the cleaning and supply of coveralls, towels and janitorial items. The lowest responsible bidder was Aramark Uniform Services for the years 2014 to 2016. Councilmember Fiedler moved to award the bid to Aramark Uniform Services for the cleaning and supply of coveralls, towels and janitorial items. Motion seconded by Councilmember Quam. Motion carried 7-0. J. Establish Capital Project Fund and Budget – College Way at I-5 Lane Capacity Improvements Project: Ms. Huschka explained that this request is to establish a capital project fund and budget for the College Way at I-5 Lane Capacity Improvement Projects. Mount Vernon City Council December 11, 2013 Page 6 of 7 Councilmember Fiedler moved to adopt Ordinance 3621 establishing a capital project fund and budget in the amount of $424,000 for the College Way at I-5 Lane Capacity Improvements Project. Motion seconded by Councilmember Hulst. Motion carried 7-0. K. 2013 Budget Amendment – Current Expense Fund: Ms. Huschka stated that this request is to supplement the Current Expense Fund 2013 budget by an additional $189,256 to include costs that were not originally budgeted. Councilmember Lindquist moved to adopt Ordinance 3622 amending the 2013 Current Expense Fund by $189,256. Motion seconded by Councilmember Ragan. Motion carried 7-0. L. 2013 Budget Amendment – Fiber Optics Fund: Ms. Huschka said that due to an increase of fiber connections it is necessary to supplement the Fiber Optics Fund 2013 budget by $16,000. Councilmember Molenaar moved to adopt Ordinance 3623 amending the Fiber Optics Fund 2013 budget by $16,000. Motion seconded by Councilmember Lindquist. Motion carried 7-0. M. 2013 Budget Amendment – REET II: Ms. Huschka stated that this amendment supplements the REET II Streets Fund 2013 budget by $125,000 for costs that were not originally included in the 2013 budget. Councilmember Quam moved to adopt Ordinance 3624 amending the REET II Streets Fund 2013 budget by $125,000. Motion seconded by Councilmember Hulst. Motion carried 7-0. There being no further business the meeting was adjourned at 8:33 p.m. SUBMITTED BY: ______________________________________ Lori J. Kimbriel, Recording Secretary Mount Vernon City Council December 11, 2013 Page 7 of 7 ATTEST: ______________________________________ Alicia D. Huschka, Finance Director APPROVE: ______________________________________ Jill Boudreau, Mayor