City Council

Mount Vernon City Council Regular Meeting Minutes February 12, 2014 The meeting was called to order by Mayor Boudreau at 7:03 p.m. Present: Mayor Boudreau, Councilmembers Fiedler, Lindquist, Hulst, Molenaar, Quam , Ragan and Urban Staff Present: Community and Economic Director Hanson, Police Chief Dodd, Fire Chief Hari, Finance Director Huschka, Human Resources Director Bartlett, Special Projects Administrator Stendal, City Attorney Rogerson Citizens Present: One APPROVAL OF MINUTES A. Approval of January 22, 2014 Regular Council Meeting Minutes Councilmember Hulst moved to approve the January 22, 2014 Regular Council Meeting Minutes. Motion seconded by Councilmember Quam. Motion carried 7-0. APPROVAL OF CLAIMS AND PAYROLL A. Approval of January 20, 2014 claims numbered 133439 - 133501 in the amount of $870,735.00. Councilmember Fiedler moved to approve the January 20th claims as stated above. Motion seconded by Councilmember Lindquist. Motion carried 7-0. B. Approval of February 12, 2014 claims numbered 133502, 133505 - 133508, 133510 - 133777 in the amount of $625,567.65. Councilmember Quam moved to approve the February 12, 2014 claims as stated above. Motion seconded by Councilmember Ragan. Motion carried 7-0. C. Approval of January 31, 2014 payroll checks numbered 102557 - 102611, direct deposit checks numbered 44680 – 44873, and wire transfers numbered 457 & 458 in the amount of $920,113.10. Mount Vernon City Council February 12, 2014 Page 2 of 4 Councilmember Lindquist moved to approve the January 31, 2014 payroll as stated above. Motion seconded by Councilmember Molenaar. Motion carried 7-0. REPORTS A. Committees: 1. Public Safety – for details see Committee minutes. 2. Public Works – for details see Committee minutes. B. Community Comments: None. C. Councilmember Comments:  Councilmember Fiedler participated in the town hall meeting with the representatives, very enlightening. D. Mayor’s Report:  Mayor Boudreau gave an overview of her recent mayoral activities, including meetings in Olympia with lawmakers and representatives.  Mayor Boudreau gave a brief presentation of the 2014 Pod Workplan goals. She stated that information will be available online beginning February 13, 2014.  Mayor Boudreau gave an update on the Waterfront project phase 2. She said that temporary lighting has been installed in the parking area and the project is on schedule to be completed in the fall.  Mayor Boudreau encouraged the public to participate in the Parks Comprehensive Plan survey.  Mayor Boudreau stated that the next Mayor coffee hours will be February 14th located at City Hall 2nd floor conference room from 10 am to 11 am and February 21st located at Skagit Publishing Community Room from 10 am to 11 am. E. Committee Agenda Requests: None UNFINISHED BUSINESS None Mount Vernon City Council February 12, 2014 Page 3 of 4 NEW BUSINESS A. Presentation – 2014 Skagit Valley Tulip Festival Poster: Mr. Stendal introduced Cindy Verge, executive director of the Skagit Valley Tulip Foundation. Cindy Verge presented Mayor Boudreau with the 2014 Skagit Valley Tulip Festival poster. B. Approval of Interlocal Agreement with Skagit County: Police Chief Dodd stated that this Interlocal Agreement with Skagit County is for the purpose of being reimbursed from Skagit County for the out of state travel that Sergeant Mike Don will be attending this May. Councilmember Urban moved to authorize the Mayor to enter into an Interlocal Agreement with Skagit County. Motion seconded by Councilmember Lindquist. Motion carried 7-0. C. Out of State Travel Request – Police Department: Police Chief Dodd explained that this request is to send Sergeant Mike Don to the National Drug Court training in Anaheim, California from May 28th to May 31st, 2014. Councilmember Ragan moved to approval the out of state travel request as stated above. Motion seconded by Councilmember Quam. Motion carried 7-0. D. Purchase of Four Police Vehicles: Police Chief Dodd said that this request is for approval of four replacement police vehicles from the State contract totaling $145,160. These vehicles will be replacing four fatigued police vehicles. Councilmember Hulst moved to approve the purchase of four police vehicles. Motion seconded by Councilmember Fiedler. Motion carried 7-0. E. Amendment to Professional Services Agreement with L.C. Lee & Associates: Ms. Hanson explained that this is an amendment to the professional services agreement with L.C. Lee & Associates for continued peer review with the City’s critical areas ordinance. Councilmember Lindquist moved to authorize the Mayor to enter into an agreement with L.C. Lee & Associates. Motion seconded by Councilmember Quam. Motion carried 7-0. F. Health Reimbursement Arrangement (HRA)/Voluntary Employee Beneficiary Association (VEBA) Resolution – 1st Reading: Ms. Bartlett stated that the City’s High Deductible Medical Plan as implemented by the City requires the establishment of a Voluntary Employee Beneficiary Association (VEBA) account. The remaining balance from the employees Notional Health Reimbursement Account (HRA) is rolled over into the VEBA Mount Vernon City Council February 12, 2014 Page 4 of 4 account. The employee then is responsible for administering their account. There is no cost to the City for this process. The meeting was adjourned into executive session at 7:56 p.m. and estimated to last 15 minutes. G. Executive Session – Enforcement Action, Pending or Potential Litigation, Real Estate Acquisition: The meeting was reconvened into regular session at 8:11 p.m. There being no further business the meeting was adjourned at 8:11 p.m. SUBMITTED BY: ______________________________________ Lori J. Kimbriel, Recording Secretary ATTEST: ______________________________________ Alicia D. Huschka, Finance Director APPROVE: ______________________________________ Jill Boudreau, Mayor