City Council

Mount Vernon City Council Regular Meeting Minutes December 10, 2014 The meeting was called to order by Mayor Boudreau at 7:00 p.m. Present: Mayor Boudreau, Councilmembers Fiedler, Hulst, Lindquist, Molenaar, Quam and Ragan Absent: Councilmember Urban- excused Staff Present: Police Chief Jerry Dodd, Library Director Brian Soneda, Finance Director Alicia Huschka, Community Economic Development Director Jana Hanson, Solid Waste Supervisor Scott Sutherland, Public Works Director Esco Bell, City Attorney Kevin Rogerson Citizens Present: None Approval of Minutes A. Approval of November 19, 2014 Study Session minutes. Councilmember Fiedler moved to approve the November 19, 2014 Study Session minutes. Motion seconded by Councilmember Ragan. Motion carried 6-0. B. Approval of November 25, 2014 Regular Council meeting minutes. Councilmember Quam moved to approve the November 25, 2014 Regular Council meeting minutes. Motion seconded by Councilmember Ragan. Motion carried 6-0. Approval of Claims and Payroll A. Approval of December 10, 2014 claims numbered 137634-137635 and 137640-137806 in the amount of $387,563.23. Councilmember Lindquist moved to approve the November 25, 2014 claims numbered 137634-137635 and 137640-137806 in the amount of $387,563.23. Motion seconded by Councilmember Molenaar. Motion carried 6-0. B. Approval of November 30, 2014 payroll checks numbered 103630-103683, direct deposit checks numbered 48743-48948, and wire transfers numbered 497 and 498 in the amount of $932,820.97. Councilmember Hulst moved to approve the November 30, 2014 payroll checks numbered 103630-103683, direct deposit checks numbered 48743-48948, and wire transfers numbered 497 and 498 in the amount of $932,820.97 Motion seconded by Councilmember Ragan. Motion carried 6-0. Mount Vernon City Council December 10, 2014 Page 2 of 3 REPORTS A. Committees- Public Works B. Community Comments • None C. Councilmember Comments Councilmember Molenaar said that there was a great turnout for the movie shown at the Lincoln Theatre and he hopes to accommodate more people next year. Councilmember Fiedler said that he was very impressed with the Christmas parade entries. He thought the entire night was fantastic. D. Mayor’s Report • Mayor Boudreau reviewed highlights from the Public Safety, Quality of Life and Economic Opportunity Pod Reports which are posted online on the City’s website. • Mayors Coffee will be on December 20th at 10 am at the Skagit Food Co-op. E. Committee Agenda Requests • Councilmember Ragan would like the Public Safety Committee to revisit and have discussion regarding the City’s code on sprinklered commercial projects. UNFINISHED BUSINESS None NEW BUSINESS A. Bid Award – Purchase Refuse Containers: Mr. Sutherland presented to Council the bid for 50 refuse dumpsters in the amount of $63,669.97 by Rule Steel, Inc. These containers will replenish the current inventory and provide additional dumpsters for the South Mount Vernon annexation area that will come into our service area in March 2015. Councilmember Lindquist moved to award the bid to Rule Steel, Inc in the amount of $63,669.97. Motion seconded by Councilmember Quam. Motion carried 6-0. B. Certificate of Achievement for Excellence in Financial Reporting: Mr. Stendal informed Council that the City of Mount Vernon has been awarded a Certificate of Achievement for Excellence in Financial Reporting for its Comprehensive Annual Financial Report (CAFR) for the year ended December 31, 2013. C. Professional Services Agreement with L.C. Lee & Associates: Ms. Hanson requested that Council authorize the Mayor to enter into an amendment to the professional services agreement with Dr. Lyndon Lee of L.C. Lee & Associates for technical assistance and peer review of land use and building projects with respect to the implementation of the Mount Vernon Critical Areas Ordinance. Councilmember Urban moved to authorize the Mayor to sign the 2015 professional service agreement with L.C. Lee & Associates. Motion Seconded by Councilmember Fiedler. Motion carried 6-0. Mount Vernon City Council December 10, 2014 Page 3 of 3 D. Professional Services Contract with TSI: Ms. Hanson requested that Council authorize the Mayor to enter into a professional services agreement with TSI to perform transportation concurrency review on proposed development projects and update with Transportation Element of the City’s Comprehensive Plan. Councilmember Hulst moved to authorize the Mayor to sign the amended contract with TSI. Motion seconded by Councilmember Quam. Motion carried 6-0. E. Professional Services Contract with Skagit Surveyors & Engineers: Ms. Hanson requested that Council authorize the Mayor to enter into a professional services agreement with Marianne Manville-Ailles, AICP, of Skagit Surveyors & Engineers to assist the Community and Economic Development Department with planning services as needed. Councilmember Lindquist moved to authorize the Mayor to sign the professional services agreement with Skagit Surveyors & Engineers. Motion seconded by Councilmember Ragan. Motion carried 6-0. F. Professional Services Contract with Land Development & Surveying, Inc: Ms Chesterfield requested that Council authorize the Mayor to enter into a professional services agreement with Land Development Engineering & Surveying to provide engineering plan review and inspection services based on workload and targeted goals for plan review turn-around timelines. Councilmember Ragan moved to table the item for discussion at the next committee meeting. Motion seconded by Councilmember Hulst. Motion carried 6-0. G. Library Update Presentation: Mr. Soneda updated Council on recent and upcoming activities at the Library. There being no further business the meeting was adjourned at 7:43 pm SUBMITTED BY: ______________________________________________ Morgan Morrison, Recording Secretary ATTEST: ______________________________________________ Alicia D. Huschka, Finance Director APPROVE: ______________________________________________ Jill Boudreau, Mayor