City Council

Mount Vernon City Council Regular Meeting Minutes March 11, 2015 The meeting was called to order by Mayor Boudreau at 7:00 p.m. Present: Mayor Boudreau, Councilmembers Fiedler, Hulst, Lindquist, Molenaar, Quam Ragan and Urban. Staff Present: Police Chief Dodd, Public Works Director Bell, Engineering Manager Chesterfield, Assistant Solid Waste Supervisor Hanson, Fire Chief Hari, Finance Director Huschka, Community Development Director Hyde, City Planner Lowell, Equipment Maintenance Manager Owens, Building Official Prosser, City Attorney Rogerson, Library Director Soneda, Special Projects Administrator Stendal, Parks Manager Weppler. Citizens Present: Approval of Minutes A. Approval of February 11, 2015 Regular Council Meeting Minutes Councilmember Lindquist moved to approve the February 11, 2015 Regular Council Meeting Minutes. Motion seconded by Councilmember Ragan. Motion carried 7-0. B. Approval February 25, 2015 Regular Council Meeting Minutes Councilmember Lindquist moved to approve the February 25, 2015 Regular Council Meeting Minutes. Motion seconded by Councilmember Ragan. Motion carried 7-0. Approval of Claims and Payroll C. Approval of March 11, 2015 claims numbered 138838-138839 and 138855-139038 in the amount of $462,016.58. Councilmember Lindquist moved to approve the March 11, 2015 claims numbered 138838-138839 and 138855-139038 in the amount of $462,016.58. Motion seconded by Councilmember Ragan. Motion carried 7-0. D. Approval February 28, 2015 payroll checks numbered 103930-103983, direct deposit checks numbered 49943-50139, and wire transfers numbered 509 and 510 in the amount of $920,749.76. Councilmember Hulst moved to approve the February 28, 2015 payroll checks numbered 103930-103983, direct deposit checks numbered 49943-50139, and wire transfers numbered 509 and 510 in the amount of $920,749.76. Motion seconded by Councilmember Quam. Motion carried 7-0. Mount Vernon City Council March 11, 2015 Page 2 of 4 REPORTS A. Committee Reports:  Public Safety – Councilmember Urban gave a report. For details see Committee minutes. Public Works – Councilmember Lindquist gave a report. For details see Committee  minutes. B. Community Comments C. Councilmember Comments: D. Mayor’s Report E. Committee Agenda request: NEW BUSINESS A. Out of State Travel – Police Department: Chief Dodd presented Council with a request to send a MVPD Narcotics Investigator to the Gangs, Guns & Drugs Conference held in Las Vegas in May. Councilmember Hulst moved to approve the Out of State Travel Request. Motion seconded by Councilmember Lindquist. Motion carried 7-0. B. Authorization to Purchase New Vehicles – Solid Waste: Mr. Sutherland presented Council with a request to purchase three new garbage trucks off an open 2014 contract with the City of Tacoma. Councilmember Hulst moved to approve the purchase of three new garbage trucks. Motion seconded by Councilmember Lindquist. Motion carried 7-0. C. Authorization to Purchase New Vehicles/Equipment – Equipment Rental: Mr. Owens presented Council with a request to purchase four new vehicles. Councilmember Hulst moved to approve the purchase of four new vehicles. Motion seconded by Councilmember Lindquist. Motion carried 7-0. D. Supplement to Equipment Rental and Replacement Fund Budget: Ms. Huschka requested that Council approve the ordinance to supplement the equipment rental fund budget. Councilmember Lindquist moved to approve Ordinance 3649 amending the 2015 City Budget. Motion seconded by Councilmember Hulst. Motion carried 7-0. E. Agreement for Consulting Services – Wastewater Treatment Plant: Mr. Love presented a request for Council to authorize the Mayor to enter into a contract with HDR Engineering, Inc. to provide consulting services to the Wastewater Treatment Plant for bar screen replacement, new blower acquisition and on-call services. Councilmember Urban moved to authorize the Mayor to enter into a contract with HDR Engineering, Inc. Motion seconded by Councilmember Molenaar. Motion carried 7-0. F. Agreement with Mount Vernon Downtown Association: Ms. Huschka presented a request for Council to authorize the Mayor to enter into an agreement with the Mount Vernon Downtown Mount Vernon City Council March 11, 2015 Page 3 of 4 Association in the amount of $40,000, with a contract end date of December 31, 2015. The City will take advantage of participating in the Main Street Tax Credit Incentive Program whereby the City will receive a B&O tax credit of 75% of the amount the City gives to the Downtown Association. Ms. Huschka introduced Ellen Gamson, the Executive Director of of the Mount Vernon Downtown Association, who came forward to thank Council for their support. Councilmember Molenaar moved to authorize the Mayor to enter into an agreement with the Mount Vernon Downtown Association for $40,000. Motion seconded by Councilmember Quam. Motion carried 7-0. G. Out of State Travel Request – Library: Mr. Soneda requested Council approval for out of state travel for two staff members to attend the Customers of SirsiDynix Users Group, Inc. {COSUGI} conference in Portland, OR March 29 through April 1, 2015. Councilmember Ragan moved to authorize the out of state travel request for two Library staff members March 29 through April 1, 2015. Motion seconded by Councilmember Lindquist. Motion carried 7-0. H. Out of State Travel Request – City Attorney and Prosecutor: Mr. Rogerson presented a request for Council approval to send the City Attorney and City Prosecutor to Vancouver B.C. for mandatory Continuing Legal Education training. Councilmember Fiedler moved to authorize the out of state travel request for the City Attorney and City Prosecuting Attorney to attend training April 29 through May 1, 2015. Motion seconded by Councilmember Lindquist. Motion carried 7-0. I. Bid Award – New Roll Off Truck: Mr. Hanson presented Council with a request to award the bid for a new roll-off truck to Motor Trucks Inc. in the amount of $163,711.51 including sales tax. This is the lowest qualified bid of the four that were received on this item. Councilmember Lindquist moved to award the bid for the new roll-off truck to Motor Trucks Inc. in the amount of $163,711.51 including sales tax. Motion seconded by Councilmember Urban. Motion carried 7-0. J. Agreement with Washington State Department of Transportation: Mr. Bell presented a request for Council to authorize the Mayor to enter into an agreement with the Washington State Department of Transportation to install and maintain public art on the concrete wall at the Kincaid Street Interchange. Councilmember Lindquist moved to authorize the Mayor to enter into an agreement with the Washington State Department of Transportation to install public art on the concrete wall at the Kincaid Street Interchange. Motion seconded by Councilmember Fiedler. Motion carried 7-0. K. Monthly Parks and Recreation Update: Mr. Weppler presented an update on various projects that the Parks Department has been undertaking.  Feb 7, 2015 the annual Father/Daughter Dance was held. There were 352 tickets sold.  A Softball Tournament hosting 23 teams was held at Edgewater Park over the Feb 22-23 weekend.  The Sherman Anderson field will have an Independent Professional League Baseball team playing there this year. The Mount Rainer Professional League will play 26 games over 24 dates. Mount Vernon City Council March 11, 2015 Page 4 of 4  The “Tulip Dance” art piece is due to be installed March 23 at the Skagit Riverwalk Park.  Trail Builders have been working on Little Mountain trails. This group donated 1488 hours in 2014 and has already donated over 275 hours in 2015.  The Urban Forestry Plan was given to councilmembers in their packets The meeting was convened into executive session at 8: 30 p.m. and was estimated to last 60 minutes. L. Executive Session: Pending litigation and potential real estate purchase. The meeting was reconvened at 9:30 p.m. There being no further business the meeting was adjourned at 9:30 p.m. SUBMITTED BY: ______________________________________________ Rebecca J. Wade, Recording Secretary ATTEST: ______________________________________________ Alicia D. Huschka, Finance Director APPROVE: ______________________________________________ Jill Boudreau, Mayor