City Council

Mount Vernon City Council Regular Meeting Minutes March 11, 2015 The meeting was called to order by Mayor Boudreau at 7:04 p.m. Present: Mayor Boudreau, Councilmembers Fiedler, Hulst, Lindquist, Molenaar, Quam Ragan and Urban. Staff Present: Police Chief Dodd, Public Works Director Bell, Engineering Manager Chesterfield, Solid Waste Supervisor Sutherland, Fire Chief Hari, Finance Director Huschka, Community Development Director Hyde, City Attorney Rogerson, Library Director Soneda Citizens Present: 20 Approval of Minutes A. Approval of February 11, 2015 Regular Council Meeting Minutes Councilmember Hulst moved to approve the February 11, 2015 Regular Council Meeting Minutes. Motion seconded by Councilmember Ragan. Motion carried 7-0. B. Approval February 25, 2015 Regular Council Meeting Minutes Councilmember Quam moved to approve the February 25, 2015 Regular Council Meeting Minutes. Motion seconded by Councilmember Urban. Motion carried 7-0. Approval of Claims and Payroll C. Approval of March 11, 2015 claims numbered 138838-138839 and 138855-139038 in the amount of $462,016.58. Councilmember Molenaar moved to approve the March 11, 2015 claims numbered 138838-138839 and 138855-139038 in the amount of $462,016.58. Motion seconded by Councilmember Urban. Motion carried 7-0. D. Approval February 28, 2015 payroll checks numbered 103930-103983, direct deposit checks numbered 49943-50139, and wire transfers numbered 509 and 510 in the amount of $920,749.76. Councilmember Hulst moved to approve the February 28, 2015 payroll checks numbered 103930-103983, direct deposit checks numbered 49943-50139, and wire transfers numbered 509 and 510 in the amount of $920,749.76. Motion seconded by Councilmember Lindquist. Motion carried 7-0. REPORTS A. Committee Reports: • Public Safety – Councilmember Hulst gave a report. For details see Committee minutes. • Public Works – Councilmember Quam gave a report. For details see Committee minutes. Mount Vernon City Council March 11, 2015 Page 2 of 4 B. Community Comments: • Mary June Curtis, resident of Mount Vernon, spoke in support of Larry Otos and voiced her opposition to recent personnel actions. • Meryl Skjei, resident of Mount Vernon, read a letter from Richard Giles, business owner in Mount Vernon. Both spoke in support of Mr. Otos and voiced opposition to recent personnel actions. • Scott Breckenridge, resident of Mount Vernon, spoke in support of Mr. Otos and voiced his opposition to recent personnel actions. • Pete Lupinacci, resident of Mount Vernon, voiced his opinion on how a personnel action should and should not be handled. • Wilma Torretta, resident of Mount Vernon, spoke in support of Mr. Otos and voiced her opposition to recent personnel actions. • Dave Torretta, resident of Mount Vernon, spoke in support of Mr. Otos and voiced his opposition to recent personnel actions. • Fred Lee, resident of Mount Vernon, congratulated Mr. Otos on all he has accomplished as a Parks Director and wanted to go on record in support of Mr. Otos to continue as the City Parks Director. • Shannon McNeill, resident of Mount Vernon, voiced her support of Mr. Otos. • Jack Malcolm, resident of Mount Vernon, spoke in support of Mr. Otos. C. Councilmember Comments: • Councilmember Fiedler- commented on the issue of boarding houses which will be on the agenda for the committee meeting on March 18th. He also stated that the Council is actively involved in the Hidden Lakes property issue. D. Mayor’s Report: • Mayor Boudreau said there is an ongoing personnel matter and when information can be provided it will be provided. She further thanked James Weppler and Linda Brookings for their good work in the Parks and Recreation Department. • Mayor Boudreau gave an update on the Hidden Lakes Property issue. • th Mayor Boudreau mentioned there will be a Town Hall meeting for the 10 Legislative th District, March 14 from 2:00 to 3:30pm at Conway School. • th Upcoming Mayors Coffee: Friday March 20 at Ace Hardware from 3:00-400pm and th March 28 at the Police Campus from 9:30-10:30am. E. Committee Agenda request: • None NEW BUSINESS A. Out of State Travel – Police Department: Chief Dodd presented Council with a request to send a MVPD Narcotics Investigator to the Gangs, Guns & Drugs Conference held in Las Vegas in May. Councilmember Lindquist moved to approve the Out of State Travel Request. Motion seconded by Councilmember Hulst. Motion carried 7-0. B. Authorization to Purchase New Vehicles – Solid Waste: Mr. Sutherland presented Council with a request to purchase three new garbage trucks off an open 2014 contract with the City of Tacoma. Councilmember Fiedler moved to approve the purchase of three new garbage trucks. Motion seconded by Councilmember Urban. Motion carried 7-0. Mount Vernon City Council March 11, 2015 Page 3 of 4 C. Authorization to Purchase New Vehicles/Equipment – Equipment Rental: Mr. Owens presented Council with a request to purchase four pieces of equipment: three items for the Surfacewater Utility, a John-Deere side discharge mower, a mower head, a sweeper, and a John Deere tractor for the Parks Department. The total purchase price for all four pieces of equipment is $344,304.49. Councilmember Lindquist moved to approve the purchase of four new vehicles. Motion seconded by Councilmember Quam. Motion carried 7-0. D. Supplement to Equipment Rental and Replacement Fund Budget: Ms. Huschka requested that Council approve an ordinance to supplement the Equipment Rental Fund budget by $60,000. Councilmember Urban moved to approve Ordinance 3649 amending the 2015 City Budget. Motion seconded by Councilmember Fiedler. Motion carried 7-0. E. Agreement for Consulting Services – Wastewater Treatment Plant: Mr. Bell presented a request for Council to authorize the Mayor to enter into a contract with HDR Engineering, Inc. to provide consulting services to the Wastewater Treatment Plant for bar screen replacement, new blower acquisition and on-call services. Councilmember Fiedler moved to authorize the Mayor to enter into a contract with HDR Engineering, Inc. Motion seconded by Councilmember Quam. Motion carried 7-0. F. Street Lighting Conservation Grant Agreement: Mr. Chesterfield presented a request for Council to authorize the Mayor to enter into an agreement with Puget Sound Energy to execute the Street Light Conservation Grant. The grant amount is $88,515.80 and is part of the overall LED Street Lighting Change-out Project. Councilmember Hulst moved to authorize the Mayor to enter into an grant agreement with Puget Sound Energy. Motion seconded by Councilmember Molenaar. Motion carried 7-0. G. Establish an Interfund Loan for the LED Street Light Installation Project: Ms. Huschka presented Council with a request to adopt an ordinance to establish an interfund loan from the Equipment Rental and Replace Fund for the LED Street Light Installation Project in the Arterial Street Fund. The maximum loan amount will be $310,000, the loan term will be up to five (5) years and will be repaid with future savings on energy costs resulting from the LED street lights once the project is completed. Councilmember Lindquist moved to adopt Ordinance 3650 establishing an interfund loan for the LED Street Light Installation Project. Motion seconded by Councilmember Urban. Motion carried 7-0. H. LED Street Light Change Out Authorization Letters – Phase 1 through 9: Mr. Chesterfield presented Council with a request to authorize the Mayor to sign the Street Light Authorization Letters Phase 1 through 9 with Puget Sound Energy/INTOLIGHT so that the City can proceed with the change our of High Pressure Sodium street lights to LED street lights. The total project cost is $391,576.74. Councilmember Fiedler moved to authorize the Mayor to sign the Street Light Authorization Letters Phase 1 through 9. Motion seconded by Councilmember Molenaar. Motion carried 7-0. Mount Vernon City Council March 11, 2015 Page 4 of 4 I. Library Update: Mr. Soneda presented Council with an update on recent and upcoming activities at the Library. The meeting was convened into executive session at 8: 13 p.m. and was estimated to last 60 minutes. J. Executive Session: Pending litigation and potential real estate purchase. The meeting was reconvened at 9:13 p.m. There being no further business the meeting was adjourned at 9:13 p.m. SUBMITTED BY: ______________________________________________ Morgan Morrison, Recording Secretary ATTEST: ______________________________________________ Alicia D. Huschka, Finance Director APPROVE: ______________________________________________ Jill Boudreau, Mayor