City Council

Mount Vernon City Council Study Session August 5, 2015 The meeting was called to order by Mayor Boudreau at 7:10 p.m. Present: Mayor Boudreau, Councilmembers Fiedler, Hulst, Lindquist, Quam, Ragan and Molenaar Absent: Councilmember Urban (excused) Staff Present: City Attorney Rogerson, Finance Director Huschka, Community Development Director Hyde, Public Works Director Bell, Police Chief Jerry Dodd Citizens Present: 2 A. Committee Report: Committee of the Whole B. Committee Report: Public Safety C. Community Comments • Cindy Verge, resident of Mount Vernon: spoke insupport of the public restrooms going into Downtown Mount Vernon. • Mr. Hyde updated Council on the clean-up process related to the fire that occurred at 521 S. nd 2 Street. D. Supplement to the Downtown and Waterfront Area Capital Project Fund Budget and the Sewer Capital Reserve Fund 2015 Budget: Ms. Huschka presented Council with a request to adopt an ordinance to supplement the Downtown Capital Project Fund budget for construction of downtown restrooms in the amount of $622,000 and to supplement the Sewer Capital Reserve Fund 2015 Budget in the amount of $212,000. Councilmember Lindquist made a motion to adopt Ordinance 3656 to supplement the Downtown Capital Project Fund budget for construction of downtown restrooms in the amount of $622,000 and to supplement the Sewer Capital Reserve Fund 2015 Budget in the amount of $212,000. Seconded by Councilmember Fiedler. Motion carried 6-0. E. Bid Award – Downtown Riverwalk Restroom Project: Mr. Bell presented Council with a request to award the bid for the Downtown Riverwalk Restroom Project to Axthelm Construction in the amount of $515,082.05. Councilmember Hulst inquired if family restrooms are included in the project. Mr. Bell stated family restrooms were not included in the design of the project. Councilmember Ragan stated he wants to maximize the restroom area while decreasing the storage space. The Council and Mayor discussed the merits of storage space and maximizing restroom capacity. Modifications to the design of the project that was bid on, and change orders were also discussed. Councilmember Lindquist offered that the storage space could be plumbed for future expansion of restroom capacity. Councilmember Hulst discussed making a motion to approve this contract with the understanding that staff will bring back options for additional restrooms or a family restroom. Councilmember Hulst made a motion to award the bid for the Downtown Riverwalk Restroom Project to Axthelm Construction in the amount of Mount Vernon City Council August 5, 2015 Page 2 of 2 $515,082.05 with the understanding that Council would like to see more stalls and see what it would look like to have a family restroom in the project. Seconded by Councilmember Fiedler. Motion carried 6-0. F. Bid Award – Downtown Flood Protection Project Phase 3A: Mr. Bell presented Council with a request to award the bid for the Downtown Flood Protection Project Phase 3A to Colacurcio Brothers, Inc. in the amount of $983,097.34. Councilmember Fiedler made a motion to award the bid for the Downtown Flood Protection Project Phase 3A to Colacurcio Brothers, Inc. in the amount of $983,097.34. Seconded by Councilmember Lindquist. Motion carried 6-0. G. Rejection of Bids – Police Department Dog Kennel Project: Mr. Bell presented Council with a request that all bids for the Police Department Dog Kennel Project, of which only one bid was submitted, Axthelm Construction, Inc. in the amount of $136,197.88 be rejected. The recommendation to reject the bid is due to the bid being considerably above the engineer’s estimate, coupled with only one bid being received. Staff intends to bid this project later in the year. Councilmember Lindquist made a motion that all bids for the Police Department Dog Kennel Project be rejected. Seconded by Councilmember Molenaar. Motion carried 6-0. The meeting was convened into executive session at 8:02 p.m. and was estimated to last 30 minutes. H. Executive Session: Real Estate & potential litigation. The meeting was reconvened at 8:32. There being no further business the meeting was adjourned at 8:32 p.m. SUBMITTED BY: ______________________________________________ Morgan Morrison, Recording Secretary ATTEST: ______________________________________________ Alicia D. Huschka, Finance Director APPROVE: ______________________________________________ Jill Boudreau, Mayor