City Council

Mount Vernon City Council Regular Meeting Minutes March 9, 2016 The meeting was called to order by Mayor Boudreau at 7:04 p.m. Present: Mayor Boudreau, Councilmembers Hulst, Fiedler, Lindquist, Molenaar, Ragan, and Hudson Excused: Councilmember Quam Staff Present: Public Works Director Bell, Public Works Assistant Director Love, Finance Director Huschka, City Attorney Rogerson, Library Director Soneda, Community Development Director Hyde, Fire Chief Hari, Police Chief Dodd, Project Development Manager Donovan, Equipment Rental Manager Owen, Senior Planner Lowell, Solid Waste Manager Sutherland, Street Operations Manager Brickley, Recreation Supervisor Brookings Citizens Present: 6 Approval of Minutes A. Approval of February 17, 2016 Study Session Minutes Councilmember Hulst moved to approve the February 17, 2016 Study Session Minutes. Motion seconded by Councilmember Hudson. Motion carried 6-0. B. Approval of February 24, 2016 Regular Council Meeting Minutes Councilmember Ragan moved to approve the February 24, 2016 Regular Council Meeting Minutes. Motion seconded by Councilmember Fiedler. Motion carried 6-0. Approval of Claims and Payroll A. Approval of March 9, 2016 claims numbered 143867-143870 and 143873-144045 in the amount of $614,734.80. Councilmember Molenaar moved to approve the March 9, 2016 claims numbered 143867-143870 and 143873-144045 in the amount of $614,734.80. Motion seconded by Councilmember Hulst. Motion carried 6-0. B. Approval of February 29, 2016 payroll checks numbered 105214-105270, direct deposit checks numbered 54801-55006 and wire transfers numbered 557 & 558 in the amount of $937,030.51. Councilmember Fiedler moved to approve the February 29, 2016 payroll checks numbered 105214-105270, direct deposit checks numbered 54801-55006 and wire transfers numbered 557 & 558 in the amount of $937,030.51. Motion seconded by Councilmember Ragan. Motion carried 6-0. Mount Vernon City Council March 9, 2016 Page 2 of 4 REPORTS A. Committee Reports: • Public Works – for details see Committee minutes. B. Community Comments: None C. Councilmember Comments: • Councilmember Fiedler reminded the public of the Ward 3 meeting on Tuesday March th 15 at Fire Station 3 at 6:00pm. • Councilmember Molenaar thanked Public Works for getting manhole covers fixed. D. Mayor’s Report • Thanked Engineering Standards review participants. th • Reminded the public of the Ward 3 meeting on Tuesday March 15 at Fire Station 3 at 6:00pm. • Announced the Public Open House: City Transportation System and Funding on March th 30 , 6:30pm-8:00pm at the Police Court Campus Multipurpose Room. • Mayors Coffee Hours were noted. E. Committee Agenda request: None NEW BUSINESS A. Mount Vernon Arts Commission Appointments: Ms. Brookings presented Council with a request to approve the Mayor’s recommended reappointments of Cathy Stevens and appointments of Ester McLatchy, Phoebe Carpenter Eells and Susan Wells Hall to the Mount Vernon Arts Commission. Councilmember Ragan moved to authorize the Mayor to reappoint Cathy Stevens and appoint Ester McLatchy, Phoebe Carpenter Eells and Susan Wells Hall. Motion seconded by Councilmember Lindquist. Motion carried 6-0. B. Library Update Presentation: Mr. Soneda presented Council with an update on recent and upcoming activities at the Library. February 2016 statistics were presented as well as February events. C. Interlocal Agreement- Countywide GMA Planning: Mr. Rogerson presented Council with a request to approve an Interlocal Agreement between the Cities of Mount Vernon, Anacortes, Burlington, Sedro-Woolley, Hamilton and La Conner, and Skagit County to share costs in staffing for countywide GMA planning. Councilmember Lindquist moved to approve the Interlocal Agreement between the Cities of Mount Vernon, Anacortes, Burlington, Sedro-Woolley, Hamilton and La Conner, and Skagit County. Motion seconded by Councilmember Molenaar. Motion carried 6-0. D. Authorize Purchase of Three New Vehicles: Mr. Owens presented the Council with a request to purchase three budgeted vehicles, a 10-yard dump truck, a one-ton dump truck and a video van. These three vehicles cost a total of $436,000.13. Councilmember Hulst moved to approve the purchase of three new vehicles. Motion seconded by Councilmember Hudson. Motion carried 6-0. Mount Vernon City Council March 9, 2016 Page 3 of 4 E. Bid Award- Metal Refuse Containers: Mr. Sutherland presented Council with a request to award the bid for the purchase of six (6) 30-yard roll off refuse containers to Capital Industries, Inc. in the amount of $42,184.80. Councilmember Fiedler moved to award the bid to Capital Industries, Inc in the amount of $42,184.80. Motion seconded by Councilmember Ragan. Motion carried 6-0. F. Interlocal Agreement- Clark County Fire District No. 3: Ms. Huschka presented Council with a request to approve an Interlocal Joint Purchasing Agreement with Clark County Fire District No. 3 for the purchase of goods and equipment (brush truck and skid unit). Councilmember Fiedler moved to approve the Interlocal Agreement with Clark County Fire District No. 3. Motion seconded by Councilmember Lindquist. Motion carried 6-0. G. Authorize the Purchase of Fire Brush Truck Skid Unit: Chief Hari presented Council with a request to approve the purchase of a skid unit for a Fire brush truck. The cost for the unit was included in a February 10, 2016 budget amendment approved by City Council. Councilmember Molenaar moved to approve the purchase of a skid unit for a Fire brush truck skid unit. Motion seconded by Councilmember Ragan. Motion carried 6-0. H. Interlocal Agreement- Automatic Emergency Assistance: Chief Hari presented Council with a request to approve an Interlocal Agreement with the City of Burlington to provide a functional operational framework for the sharing of emergency responder resources. Councilmember Lindquist moved to approve an Interlocal Agreement with the City of Burlington to provide a functional operational framework for the sharing of emergency responder resources. Motion seconded by Councilmember Fiedler. Motion carried 6-0. I. Amendment #1- Skagit County EMS Commission Agreement: Chief Hari presented Council with a request to approve Amendment #1 to the Skagit County Interlocal Agreement for the reimbursement of required purchases of video laryngoscopes, ventilator with CPAP capability and the transfer of the Zoll X-Series ALS monitor to the City of Mount Vernon. Councilmember Lindquist moved to approve Amendment #1- Skagit County EMS Commission Agreement. Motion seconded by Councilmember Hudson. Motion carried 6-0. J. Acceptance of Work- College Way and LaVenture Road Safety Improvements and Citywide Safety Improvements. Project 12-12: Mr. Love presented Council with a request to accept the College Way and LaVenture Road Safety Improvements and Citywide Safety Improvements Project 12-12; work performed by Sail Electric. Councilmember Hulst moved to accept the College Way and LaVenture Road Safety Improvements and Citywide Safety Improvements Project 12-12. Motion seconded by Councilmember Fiedler. Motion carried 6-0. K. Resolution- Increase Change Funds for the Police Department: Ms. Huschka presented a request to Council to pass a Resolution to increase the Police Department’s change fund from $50 to $150. Councilmember Ragan moved to approve Resolution 904 to increase the Police Department’s change fund from $50 to $150. Motion seconded by Councilmember Molenaar. Motion carried 6-0. Mount Vernon City Council March 9, 2016 Page 4 of 4 The meeting was convened into Executive Session at 7:46 pm and was estimated to last 35 minutes. L. Executive Session: Pending litigation, real estate purchase and personnel. The meeting was reconvened at 8:21 pm. There being no further business the meeting was adjourned at 8:21 p.m. SUBMITTED BY: ______________________________________________ Morgan Morrison, Recording Secretary ATTEST: ______________________________________________ Alicia D. Huschka, Finance Director APPROVE: ______________________________________________ Jill Boudreau, Mayor