City Council

Mount Vernon City Council Regular Meeting Minutes May 9, 2018 The meeting was called to order by Mayor Boudreau at 7:00 p.m. Present: Councilmembers Beaton, Brocksmith, Carías, Hudson, Hulst, Lindquist, and Molenaar Staff Present: Human Resources Director Bartlett, Public Works Director Bell, Police Chief Dodd, Project Development Manager Donovan, Library Services Director Huffman, Parks and Enrichment Director King, Information Services Director Kleppe, Assistant Public Works Director Love, Senior Planner Lowell, and Finance Director Volesky Citizens Present: 12 CONSENT AGENDA A. Approval of April 18, 2018 Study Session meeting minutes. B. Approval of April 25, 2018 Regular Council meeting minutes C. Approval of May 4, 2018 payroll checks numbered 108206 - 108250, direct deposit checks numbered 65590 - 65807, and wire transfers numbered 669 - 670 in the amount of $820,854.83. D. Approval of May 9, 2018 Claims numbered 154767-154768 and 154770-154943 in the amount of $803,460.54. Councilmember Lindquist moved to approve the consent agenda items A-C. Motion seconded by Councilmember Beaton. Motion carried 7-0. REPORTS A. Committee Reports: • Public Works/ Library – for details see Committee minutes. • Public Safety – for details see Committee minutes. B. Community Comments: • Rich Sundance and Al Call came forward to talk about the 180 elm trees that were planted along Memorial Highway to memorialize the 50 veterans from Skagit County who died in World War I. The elm trees have been cut down and there is a group promoting an effort to replant those trees. They are asking for businesses and residents along Memorial Highway to join the project. • Randy Salt of Sedro Woolley came forward to report on his experiences as part of the homeless shelter that the 7th Day Adventist hosted last winter. He felt that this experience broadened his understanding of the challenges that many homeless people face when trying to find access to shelter, sanitation or outreach services. He suggests that involving the homeless in working towards solutions is a positive step towards bringing some resolution to this issue. • Janine Jacobsen of Big Lake came forward to express support for a new library. She is encouraged to hear that the new facility will be a combined use facility and have expanded services. • Michele Antonich, a local business owner, came forward to talk about her experiences with the homeless population that have been causing property damage to her business Mount Vernon City Council May 9, 2018 Page 2 of 4 and verbally abusing her customers. She conceded that her experience is probably with a different subset of people than those that were attending the 7th Day Adventist shelter. C. Councilmember Beaton reported that she recently graduated from the Mount Vernon Police Department’s Citizens Academy and she wanted to thank Chief Dodd and the Police Department for the important work that they do providing safety for the citizens D. Mayor’s Report • Mayor Boudreau announced that she had been a featured speaker at a “Smart Cities Conference” in Santa Clara, CA providing insights for cities working to achieve the smart use of technology for improvements in livability, transportation, mobility and citizen engagement as well as the importance of maintaining local control of 5G small-cell implementation. • Mayor Boudreau announced that the Valley of Our Spirts was unveiled and the ARTS commission was thanked and staff for the event. • Mayor’s Coffee Hours times and locations were reviewed. • Mayor Boudreau then reviewed the City guidelines for temporary homeless encampments vs. emergency shelter for the homeless. Temporary Homeless Encampments are limited to 120 days and have a specific permitting process. The second is permanent Emergency Shelter for Homeless, these do not have a time limit but there are zoning restrictions as well as other guidelines. Councilmember Hulst discussed the partnership that is under way with Skagit County and Catholic Community Services to move forward with a 70+ unit development as a supported housing project. NEW BUSINESS A. Approval of Memorandum of Understanding with Teamsters Union: Ms. Bartlett presented Council with a proposed Memorandum of Understanding (MOU) with Teamsters Local Union No. 231. This MOU establishes the starting monthly salary for the Wastewater Laborer position. Councilmember Beaton moved to authorize the Mayor to sign the Memorandum of Understanding with Teamsters Local Union No. 231. Motion seconded by Councilmember Lindquist. The motion carried 7-0. B. Approval of Agreement with Port of Skagit County: Mr. Kleppe presented Council with a request for authorization for the Mayor to enter into an amended agreement with the Port of Skagit County for the reimbursement of funds for installing fiber to the west side of Mount Vernon. These funds are being provided through a grant award from Skagit County. This is a revision of an agreement passed on April 28, 2018. Councilmember Lindquist moved to authorize the Mayor to enter into an amended agreement with the Port of Skagit County for reimbursement for fiber installation. Motion seconded by Councilmember Hulst. Motion carried 7-0. C. Resolution to Declare Computer Equipment Surplus: Mr. Kleppe presented Council with a request for a resolution declaring certain computer equipment surplus to the needs of the City. Councilmember Hulst moved to approve Resolution 949 declaring computer equipment surplus. Motion seconded by Councilmember Beaton. Motion carried 7-0. D. Final Plat Approval of Summersun Estates 2 Land Use No. Lu-18-049: Ms. Lowell presented Council with a request for a resolution for the final plat of Summersun Estates 2. This subdivision will create 13 new single-family residential lots along with 2 tracts for critical area/buffer and a trail. Mount Vernon City Council May 9, 2018 Page 3 of 4 Councilmember Hudson moved to approve Resolution 950 approving the final plat for Summersun Estates 2. Motion seconded by Councilmember Molenaar. Motion carried 7-0. E. Bid Award – Curb Ramp Improvements TS-2018-001: Mr. Christian presented Council with a request for authorization for the Mayor to enter into an agreement with Trinity Contractors, Inc. for $252,362.50 for improvements to curb ramps at thirteen intersections. Councilmember Hulst thanked the public for their commitment to transportation projects saying that when they approved the TBD projects like this became possible financially. Councilmember Lindquist moved to authorize the Mayor to enter into an agreement with Trinity Contractors, Inc. for curb ramp improvements. Motion seconded by Councilmember Hulst. Motion carried 7-0. F. Washington Traffic Safety Committee Grant Contract: Mr. Bell presented Council with a request for authorization for the Mayor to enter into an agreement with Washington Traffic Safety Committee for grant funding provided by the School Walk Route Improvement Project Grant. This grant will provide pedestrian activated beacons at five un-signalized crossing for local elementary and middle schools. Councilmember Beaton moved to authorize the Mayor to enter into an agreement with Washington Traffic Safety Committee for grant money for beacon systems. Motion seconded by Councilmember Hudson. Motion carried 7-0. G. Purchase of Pedestrian Activated Beacons: Mr. Bell presented Council with a request for authorization to purchase 10 pedestrian activated beacon systems and associated components for $65,000. Councilmember Molenaar moved to authorize the purchase of pedestrian activated beacons. Motion seconded by Councilmember Lindquist. Motion carried 7-0. H. Supplemental Agreement with Reichardt and Ebe Engineering: Mr. Bell presented Council with a request for authorization for the Mayor to enter into a supplemental agreement for property acquisition services associated with the College Way/30th Street signal design project. Councilmember Lindquist moved to authorize the Mayor to enter into a supplemental agreement with Reichhardt and Ebe Engineering for property acquisition services. Motion seconded by Councilmember Carías. Motion carried 7-0. I. Kiwanis Spray Park Resurfacing Project: Mr. King presented Council with a request for authorization for the Mayor to enter into an agreement with Northwest Playground Equipment, Inc. to replace the surface of the Kiwanis Spray Park for $85,830.94. This project will require a two-week closure of the park. Councilmember Brocksmith moved to authorize the Mayor to enter into an agreement with Northwest Playground Equipment for resurfacing of the Kiwanis spray park. Motion seconded by Councilmember Hudson. Motion carried 7-0. There being no further business the meeting was adjourned at 7:58 p.m. SUBMITTED BY: ______________________________________________ Rebecca J. Wade, Recording Amanuensis Mount Vernon City Council May 9, 2018 Page 4 of 4 ATTEST: ______________________________________________ Doug Volesky, Finance Director APPROVE: ______________________________________________ Jill Boudreau, Mayor