City Council
Regular MeetingMount Vernon, WA · October 7, 2020
Minutes
City of Mount Vernon
City Council Study Session Minutes
October 7, 2020 6:00 p.m.
(Virtual Meeting)
The meeting was called to order by Mayor Boudreau at 6:00 p.m.
Present: Councilmembers Beaton, Brocksmith, Carías, Hudson, Hulst, Moberg and
Molenaar
Staff Present: City Attorney Rogerson, Finance Director Volesky, Fire Chief Brice, Police Chief
Cammock, Project Development Manager Donovan, Assistant Fire Chief Harris,
Parks and Enrichment Director Berner, Public Safety Administrative Assistant Hall
Citizens Present: 0
A. Public Safety Update:
• Approval of September 2, 2020 Public Safety Committee Minutes
Councilmember Hudson moved to approve the September 2, 2020
Public Safety Committee Minutes. Motion seconded by
Councilmember Carías. Motion carried 7-0.
• Police Department 2019 Annual Report Introduction – Police Chief Cammock reviewed
crime 2019 statistics indicating most crime categories show decreased numbers.
Population has increased while serious crime incidents have declined. Calls for service
have also declined but remain at higher numbers than other area agencies.
• Overview of Citizen engagement – Police Chief Cammock reviewed oversight measures
including citizen engagement, budget and hiring practices and various citizen groups
and boards. Internal investigation of serious matters requires two qualified community
members and independent police shooting investigations include six community
members representing Island and Skagit Counties.
• Fire Station Exhaust System Update – Fire Chief Bryce provided an update of the Fire
Exhaust System at Station 3. Plans have been delayed due to COVID-19 which has
affected workload and spending. The two options being considered are an exhaust
system placed in the station or placed directly on the apparatus. Will be moving forward
with requests for proposals for both options.
B. CARES Act Increased Funding and Extension - Amendment: Mr. Volesky requested approval
of an Amendment A of the agreement with the Washington State Department of Commerce
for additional federal Coronavirus Relief Funds. The contract provides an additional $536,100
funding and extends the contract end date to November 30, 2020.
Councilmember Hulst moved to authorize Mayor Boudreau to
enter into Amendment A of the Washington State Department of
Mount Vernon City Council
October 7, 2020
Page 2 of 3
Commerce contract for additional Coronavirus Relief Funds and
Contract Extension. Motion seconded by Councilmember
Molenaar. Motion carried 7-0.
C. 2020 General Fund Budget Amendment: Mr. Volesky requested approval of an Ordinance to
amend the 2020 General Fund budget to provide for additional Coronavirus Relief Funds and
CARES reimbursements in the amount of $536,100.
Councilmember Hudson moved to approve Ordinance 3813
amending the 2020 General Fund Budget in the amount of
$536,100 for additional Coronavirus Relief Funds and CARES
reimbursements. Motion seconded by Councilmember Beaton.
Motion carried 7-0
D. Additional CARES Act Funding Plan: Mr. Donovan presented the Spending Plan for the
additional CARES Act funding. The spending plan includes funding for staffing, an outdoor
payment kiosk at City Hall, office remodels and small business grants totaling $536,100.
Funding recommendations for community basic needs in the form of direct payments to non-
profit agencies were reviewed. Mayor Boudreau discussed utility assistance distribution. Mr.
Donovan explained the criteria and prioritization for small business grants which will be
administered by EDASC. A discussion ensued regarding the funding of the utility payment
kiosk.
Councilmember Hulst moved to approve CARES Act funding plan
in the amount of $536,100. Motion seconded by Councilmember
Hudson. Motion carried 6-1, opposed by Councilmember
Brocksmith
E. 2021 Preliminary Budget – Overview: Mayor Boudreau reviewed the budget process. 2020
revenues did not decline as anticipated due to the COVID-19 pandemic, however the 2020
budget realized a $1,540,313 savings due to staff layoffs and furloughs. The primary focus in
the 2021 budget is maintaining basic services. Mr. Volesky stated that the total 2021
Preliminary Budget is $71,172,319 which is a 1.5% increase from 2020. Mayor Boudreau
reviewed infrastructure, healthy neighborhoods, tourism promotion and operations. Mr.
Volesky stated that the budget does not include a request for increased property tax but does
assume a 5% reduction in sales tax from 2019 actuals and adds Ground Emergency Medical
Transportation (GEMT) funds and Managerial accounts. The budget being presented is a
balanced budget and follows the City’s Fiscal Policies. Property Tax revenues and the budget
schedule were reviewed. Mr. Volesky briefly discussed contents and format of the tabs in the
budget binder.
F. For the Good of the Order:
• Councilmember Moberg announced her resignation effective immediately for health
reasons. Mayor Boudreau and Council thanked her for her service and wished her well.
The meeting was convened into Executive Session at 7:56 p.m. for a discussion with legal counsel on
matters relating to enforcement actions, litigation or potential litigation to which the City, the governing
Mount Vernon City Council
October 7, 2020
Page 3 of 3
body, or a member acting in an official capacity is, or is likely to become, a party, when public knowledge
regarding the discussion is likely to result in an adverse legal or financial consequence to the agency. The
estimated length of the Executive Session is forty-five minutes.
The meeting was adjourned at 8:41 p.m.
SUBMITTED BY:
Becky Jensen, Recording Clerk
ATTEST:
Doug Volesky, Finance Director
APPROVE:
Jill Boudreau, Mayor
Agenda
CITY OF MOUNT VERNON
CITY COUNCIL STUDY SESSION
Agenda
October 7, 2020 – 6:00 p.m.
(Virtual Meeting)
The Mount Vernon City Councilmembers will be participating
in this meeting via video/teleconference technology.
To virtually attend the meeting, the public may:
1. Call the conference line: 1-888-924-9240; Access Code: 3366211 (please
‘mute’ your phone, if possible, to minimize distractions)
2. Watch the meeting live on TV10: Comcast/Xfinity Channel 10
3. Watch the meeting live, online:
https://www.youtube.com/channel/UCUob_hcQUmd4S93YkletdrA
A. Public Safety Update
• Approval of September 2, 2020 Public Safety Committee Minutes
• Police Department 2019 Annual Report Introduction
o Overview of Citizen engagement
• Fire Station Exhaust System Update
B. CARES Act Increased Funding and Extension – Amendment
(Staff is requesting that Council authorize the Mayor to enter into an amended agreement with the
Washington State Department of Commerce for additional federal Coronavirus Relief Funds and
contract extension)
(required action – motion)
(staff contact – Doug Volesky)
C. 2020 General Fund Budget Amendment
(Staff is requesting that Council approve an ordinance to amend the 2020 General Fund budget to
account for additional Coronavirus Relief Funds and CARES reimbursements)
(required action – ordinance)
(staff contact – Doug Volesky)
D. Additional CARES Act Funding Plan
(Staff is requesting that Council approve the spending plan for the additional CARES Act Funding Plan
in the amount of $536,100.)
(required action – motion)
(staff contact – Doug Volesky)
E. 2021 Preliminary Budget – Overview
(Staff will present and give an overview of the 2021 Preliminary Budget to Council.)
(required action – none)
(staff contact – Doug Volesky)
F. For the Good of the Order
COMMITTEE MEETINGS
Public Safety cancelled
Next Ordinance 3813
Next Resolution 983
AGENDA ITEM: B
DATE: October 7, 2020
TO: Mayor Boudreau and City Council
FROM: Doug Volesky, Finance Director
SUBJECT: APPROVAL OF ST DEPT. OF COMMERCE – AMENDED CORONAVIRUS RELIEF FUNDS
CONTRACT
RECOMMENDED ACTION:
Staff recommends that Council authorize the Mayor to enter into an amended agreement with the
Washington State Department of Commerce for federal Coronavirus Relief Funds.
INTRODUCTION/BACKGROUND:
Through the Coronavirus Relief Fund (CRF), the CARES Act provides for payments to State, Local and
Tribal governments navigating the impact of the COVID-19 outbreak. The Treasury will make payments
from the Fund, thru grants from the Washington State Department of Commerce, to local governments
in Washington State.
The CARES Act requires that the payments from the Coronavirus Relief Fund only be used to cover
expense that:
(1) are necessary expenditures incurred due to the public health emergency with respect to the
Coronavirus Disease 2019 (COVID-19);
(2) were not accounted for in the budget most recently approved as of March 27, 2020 (the date of
enactment of the CARES Act) for the State or government; and
(3) were incurred during the period that begins on March 1, 2020, and ends on December 30, 2020.
Funds will be provided to cities and counties with populations under 500,000 that were ineligible to
receive direct funding under the CARES Act. Each county will receive a minimum distribution of
$250,000 and each city will receive a minimum distribution of $25,000.
FINDINGS/CONCLUSIONS:
The City of Mount Vernon has been previously awarded funds through the CRF in the amount of
$1,072,200. Additional funding is now available and the City has been awarded an additional $536,100
bringing the new contract amount to $1,608,300. The Office of Financial Management (OFM),
developed the allocation methodology and determined the jurisdiction amounts. The allocations were
based on 2019 population estimated for each jurisdiction.
The CRF also extended the use of these funds for costs incurred by local governments in response to the
COVID-19 public health emergency during the period of March 1, 2020 thru November 30, 2020. All
final requests for reimbursement must be submitted no later than December 15, 2020.
Funds may not be used to fill shortfalls in government revenue to cover expenditures that would not
otherwise qualify under the statute. Although a broad range of uses is allowed, revenue replacement is
not a permissible use of Fund payments. The use of these funds are very broad and flexible, and can be
used for both operating and capital expenditures.
There are six primary eligible cost categories as follows:
1. Medical expenses
2. Public health expenses
3. Payroll expenses
4. Expenses of actions to facilitate compliance with COVID-19 related public health measures
5. Expenses associated with the provision of economic support in connection with the COVID-19
public health emergency, and
6. Any other COVID-19 related expenses
The intent of these funds is to help jurisdictions cover the immediate impacts of the COVID-19
emergency. Both direct costs to the jurisdiction and costs to their communities.
Once the City has a signed contract, it will be routed to the Department of Commerce for signature. It
generally takes two to four weeks to fully execute a contract. Once executed by Commerce a fully
executed copy will be scanned and a pdf copy emailed to the City which will then have access to the
funds.
RECOMMENDATION:
Staff recommends that Council authorize the Mayor to enter into this amended agreement with the
Washington State Department of Commerce for federal Coronavirus Relief Funds.
ATTACHED:
Amended Interagency agreement with the City of Mount Vernon and the Washington Department of
Commerce
Amendment
Contract Number: 20-6541C-256
Amendment Number: A
Washington State Department of Commerce
Local Government Division
Community Capital Facilities Unit
Coronavirus Relief Fund for Local Governments
1. Contractor 2. Contractor Doing Business As (optional)
City of Mount Vernon
910 Cleveland Ave
MOUNT VERNON, Washington 98273
3. Contractor Representative (only if updated) 4. COMMERCE Representative (only if updated)
Doug Volesky Connie Rivera PO Box 42525
Finance Director Project Manager 1011 Plum St SE
(360) 336-6207 (360) 725-3088 Olympia, WA 98504-2525
dougv@mountvernonwa.gov Fax 360-586-5880
connie.rivera@commerce.wa.gov
5. Original Contract Amount 6. Amendment Amount 7. New Contract Amount
(and any previous amendments)
$1,072,200.00 $536,100.00 $1,608,300.00
8. Amendment Funding Source 9. Amendment Start Date 10. Amendment End Date
Federal: X State: Other: N/A: Date of Execution November 30, 2020
11. Federal Funds (as applicable): Federal Agency: CFDA Number:
$1,608,300.00 US Dept. of the Treasury 21.019
12. Amendment Purpose:
To provide additional funding for costs incurred due to the public health emergency with respect to the Coronavirus Disease 2019
(COVID-19) during the period of March 1, 2020 thru November 30, 2020. Final invoices must be received by December 15, 2020.
COMMERCE, defined as the Department of Commerce, and the Contractor, as defined above, acknowledge and accept the terms
of this Contract As Amended and attachments and have executed this Contract Amendment on the date below to start as of the date
and year referenced above. The rights and obligations of both parties to this Contract As Amended are governed by this Contract
Amendment and the following other documents incorporated by reference: Contractor Terms and Conditions including Attachment
“A” – Scope of Work, Attachment “B” – Budget & Invoicing, Attachment “C” – A-19 Certification, Attachment “D” – A-19
Activity Report. A copy of this Contract Amendment shall be attached to and made a part of the original Contract between
COMMERCE and the Contractor. Any reference in the original Contract to the “Contract” shall mean the “Contract as Amended”.
FOR CONTRACTOR FOR COMMERCE
Jill Boudreau, Mayor Mark K. Barkley, Assistant Director, Local Government Div
Date Date
APPROVED AS TO FORM ONLY
Sandra Adix
Assistant Attorney General
3/20/2014
Date
Department of Commerce
Amendment
This Contract is amended as follows:
Contract amount has been increased by $536,100.00.
Contract end date has been extended from October 31, 2020 to November 30,
2020.
Final reimbursement request must be received by December 15, 2020.
ALL OTHER TERMS AND CONDITIONS OF THIS CONTRACT REMAIN IN FULL FORCE
AND EFFECT.
2
AGENDA ITEM: C
DATE: October 7, 2020
TO: Mayor Boudreau and City Council
FROM: Doug Volesky, Finance Director
SUBJECT: 2020 GENERAL FUND BUDGET AMENDMENT
RECOMMENDED ACTION:
City staff is requesting Council to approve an ordinance to amend the 2020 General Fund budget to
account for additional awarded Coronavirus Relief Funds and CARES reimbursements.
INTRODUCTION/BACKGROUND:
Through the Coronavirus Relief Fund (CRF), the CARES Act provides for payments to State, Local and
Tribal governments navigating the impact of the COVID-19 outbreak. The Treasury will make payments
from the Fund, thru grants from the Washington State Department of Commerce, to local governments.
The City of Mount Vernon was awarded $1,072,200 through the CRF and signed a contract on June 22,
2020 with the Washington State Department of Commerce for the reimbursement of these funds for
qualifying COVID-19 related expenses. The City was awarded an additional $536,100 and approved an
amended contract on October 7, 2020 bringing the new contract amount to $1,608,300. The City
presented a spending plan for the additional funds to Council on September 23, 2020 for these funds
and Council approved.
FINDINGS/CONCLUSIONS:
These revenues received in 2020 where not included in the 2020 General Fund budget and the City is
requesting to amend the 2020 General Fund budget by increasing the revenues and expenditure
appropriations as follows:
- $536,100 for the Coronavirus Relief Funds to request reimbursement for the Council approved
spending plan of COVID-19 related expenditures.
RECOMMENDATION:
City staff recommends Council approve the ordinance for the 2020 General Fund budget amendment.
ATTACHED:
Ordinance
ORDINANCE NO.
AN ORDINANCE OF THE CITY OF MOUNT VERNON, WASHINGTON,
AMENDING THE 2020 CITY BUDGET
WHEREAS, the Mount Vernon City Council adopted the 2020 annual budget on
November 20th, 2019 pursuant to Ordinance No. 3796; and
WHEREAS, as a result of the 2020 COVID-19 pandemic response, the federal
government passed H.R. 748, the CARES Act on March 27, 2020; and
WHEREAS, the City of Mount Vernon entered into a contract with Washington State
Department of Commerce Local Government Division on June 22nd, 2020 awarding the
City of Mount Vernon CARES funding in the amount of $1,072,200; and
WHEREAS, the City of Mount Vernon entered into an amended contract with
Washington State Department of Commerce Local Government Division on October 7th,
2020 awarding the City of Mount Vernon an additional $536,100 bringing the new
contract amount to $1,608,300; and
WHEREAS, these costs or revenues were not included in the 2020 adopted budget, a re-
appropriation budget amendment is necessary to accommodate the costs and revenues
that will be incurred in 2020; and
WHEREAS, the General Fund has available funds for the projects.
NOW THEREFORE, THE CITY COUNCIL OF THE CITY OF MOUNT
VERNON, WASHINGTON, DOES ORDAIN AS FOLLOWS:
Section 1. In accordance with RCW 35A.33.120 (2), the 2020 budget for the City of
Mount Vernon, Washington, is hereby increased as follows:
A. The General Fund budgeted expenditures and revenue appropriations shall be
increased by the CARES funds in the amount of $536,100.
Section 2. Effective Date. This ordinance shall take effect and be in full force five (5)
days after publication of a summary of this ordinance.
PASSED AND ADOPTED this 7th day of October, 2020.
_____________________________________
Doug Volesky, Finance Director
SIGNED AND APPROVED this ____ day of October, 2020.
_____________________________________
Jill Boudreau, Mayor
Approved as to form:
____________________________
Kevin Rogerson, City Attorney
Published: _______________________
AGENDA ITEM: D
DATE: October 7, 2020
TO: Mayor Boudreau and City Council
FROM: Doug Volesky, Finance Director
SUBJECT: ADDITIONAL CARES ACT FUNDING PLAN
RECOMMENDED ACTION:
Staff is requesting that Council approve the spending plan for the additional CARES Act Funding Plan in
the amount of $536,100.
INTRODUCTION/BACKGROUND:
The City of Mount Vernon has been previously awarded funds through the Coronavirus Relief Fund in
the amount of $1,072,200. Additional funding is now available and the City has been awarded an
additional $536,100 bringing the new contract amount to $1,608,300.
The CRF also extended the use of these funds for costs incurred by local governments in response to the
COVID-19 public health emergency during the period of March 1, 2020 thru November 30, 2020. All
final requests for reimbursement must be submitted no later than December 15, 2020.
FINDINGS/CONCLUSIONS:
The City is requesting approval on a spending plan so the City can move forward in order to meet the
designated deadline.
The suggested spending plan includes:
IT Staffing $30,000
TV10 Staffing 19,000
Admin Staffing 17,000
Outdoor Payment Kiosk 84,825
Remodel Costs 85,000
Small Business Grants 300,275
Total: $536,100
RECOMMENDATION:
Staff is requesting that Council approve the spending plan for the additional CARES Act Funding Plan in
the amount of $536,100.
ATTACHED:
None
AGENDA ITEM: E
DATE: October 7, 2020
TO: Mayor Boudreau and City Council
FROM: Doug Volesky, Finance Director
SUBJECT: 2021 PRELIMINARY BUDGET - OVERVIEW
RECOMMENDED ACTION:
No action is required.
INTRODUCTION/BACKGROUND:
City staff will be presenting the 2021 Preliminary budget books to Council so that they may begin their
review.
FINDINGS/CONCLUSIONS:
The total 2021 proposed budget for the City of Mount Vernon is $71,172,319, which is an 1.5% increase
compared to the 2020 adopted budget. Total governmental operating fund budgets for 2021 total
$36,014,260, a 1.22% decrease compared to the 2020 adopted budget.
The preliminary budget will continue to be adjusted per Council’s direction prior to adoption.
RECOMMENDATION:
None
ATTACHED:
None
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