City Council

CITY OF MOUNT VERNON CITY COUNCIL MEETING AGENDA September 8, 2021, 7:00 p.m. Police Court Campus 1805 Continental Place (Masks are required regardless of vaccination status) To virtually attend the meeting, the public may: 1. Call the conference line: 1-888-924-9240; Access Code: 3366211 (please ‘mute’ your phone, if possible, to minimize distractions) 2. Watch the meeting live on TV10: Comcast/Xfinity Channel 10 3. Watch the meeting live, online: https://www.youtube.com/channel/UCUob_hcQUmd4S93YkletdrA I. OPENING CEREMONIES A. Call to Order B. Pledge of Allegiance C. Roll Call of Councilmembers II. CONSENT AGENDA A. Approval of August 25, 2021 Regular Council Meeting Minutes B. Approval of September 3, 2021 payroll checks numbered 110917 - 110942, direct deposit checks numbered 83893 - 84128, and wire transfers numbered 1010 – 1014 in the amount of $971,547.79 C. Approval of September 8, 2021 Claims numbered 14998 – 15000 and 15015 - 115107 in the amount of $679,973.38 D. Approval of Agreement 4107 III. REPORTS A. Committees 1. Public Works and Library 2. Public Safety B. Community Comments 1. Review of Emails from the Public (Public comments may be sent via email to council@mountvernonwa.gov. The comments will be read aloud into the record during the public comment portion of the agenda. Please limit your comments to be read in three minutes or less. Email comments must be received by 4 p.m. on September 8, 2021.) 2. Public Comments (This is an opportunity for Mount Vernon residents to address their City Council. Please limit comments to three minutes or less. Under normal circumstances, the Mayor and Council will not respond immediately to Community Comments. If you would like someone to follow-up with you regarding the topic of your comments, please leave your name and contact information on the form at the entrance of the Council Chambers.) Mount Vernon City Council Agenda September 8, 2021, Page 2 of 2 C. Councilmember Comments D. Mayor’s Report E. Committee Agenda Requests IV. UNFINISHED BUSINESS None V. NEW BUSINESS A. Appointment of Planning Commission Member (Staff is requesting approval of the appointment of Andrew Vander Stoep to the Planning Commission.) (required action – motion) (staff contact – Chris Phillips) B. Approval of Agreements (Staff is requesting approval of six agreements for the purchase of emergent HVAC equipment for City Hall and Police Court Campus.) (required action – motion) (staff contact – Chris Phillips) C. Acceptance of Art Donation (Staff is requesting approval of the acceptance of four art sculptures donated by Hal and Hella Lee.) (required action – motion) (staff contact – Jennifer Berner) COMMITTEE MEETINGS Public Works and Library 6:00 p.m. Next Ordinance 3837 Next Resolution 1001  AGENDA ITEM: A DATE: September 8, 2021 TO: Mayor Boudreau and City Council FROM: Chris Phillips, Development Services Director SUBJECT: PLANNING COMMISSION APPOINTMENT – ANDREW VANDER STOEP RECOMMENDED ACTION: Council confirm the Mayor’s appointment of Andrew Vander Stoep to a vacant position on the Planning Commission. INTRODUCTION/BACKGROUND: This appointment will fill a vacant position on the Planning Commission. The term for this position concludes on 31 Dec 2021. FINDINGS/CONCLUSIONS: N/A RECOMMENDATION: Council confirm the appointment of Andre Vander Stoep to the Planning Commission. He will fill a vacant position whose term ends 31 Dec 2021. ATTACHED: Planning Commission Application  AGENDA ITEM: B DATE: September 8, 2021 TO: Mayor Boudreau and City Council FROM: Chris Phillips, Development Services Director SUBJECT: CITY HALL AND POLICE COURT CAMPUS EMERGENT HVAC EQUIPMENT REPLACEMENT RECOMMENDED ACTION: Council authorize the Mayor or her designated representative sign the Siemens - City Hall and Police Court Campus HVAC equipment contract. INTRODUCTION/BACKGROUND: City Council earlier this year appropriated funding for the purchase of needed City Hall and Police Court Campus HVAC equipment as follows: APRA expenditure: $522,000 Emergent General Fund expenditure: $100,000 City Staff was able to utilize Cooperative Contracting to significantly reduce the cost of these purchases. FINDINGS/CONCLUSIONS: The cost of HVAC equipment and controls systems provided below: City Hall HVAC equipment contract costs: $39,805.45 + $300,915.00 = $340,720.45 HVAC Control System contract costs: $61,521.62 + $4,010.08 = $65,531.70 Police Court Campus contract costs: $83,493.00 + $20,761.20 = $104,254.20 Grand Total: $510,506.35 Savings are > than $110,000 RECOMMENDATION: Council authorize the Mayor or her designated representative sign the Siemens - City Hall and Police Court Campus HVAC equipment contract. ATTACHED: Contracts are attached. AGENDA ITEM: C