City Council Committee Agendas

Mount Vernon City Council Finance Committee Parks & Enrichment Committee Minutes June 28, 2017 Present: Councilmembers Fiedler, Hulst, Hudson, Lindquist, Molenaar, and Quam Staff present: Doug Volesky, Bill King, Tom Wenzl, Kevin Rogerson, Chief Dodd, Peter Donovan 1) Minutes from May 2017 were approved. 2) Doug provided updates on: a) 2016 year-end financial data was presented. The ending fund balances for General Funds, City Street Fund, Parks and Recreation Fund and the Library Fund were all within or above the mandated target reserves. The City’s 2016 revenue was $1.6 million over the budgeted revenue estimates. Expenditures for all funds were under budget for the year by $4 million. b) The City currently has $1,585,000 in Governmental debt. The debt of $410,000 that was originally issued in 1994 for the Police/Court Campus and Fire Station #3 will be paid off by year end 2017. The balance of the loans will be paid in 2021 and 2022. The Wastewater Utility and Surface Water utility have $23,005,228 in debt associated with the upgrades to the treatment plant. The legal debt margin for the City is $66,601,787. The City is only using .62% of the possible debt that is legally allowed. c) The 2016 audit is completed. The exit conference will be on Thursday, June 29, 2017. There are no items that are of concern above what is considered exit recommendations. d) Lien collections update: As of April 2017 forty properties were sent letters advising them that foreclosure proceedings would take place unless payment or payment arrangements were made. The criteria for those letters included properties with 10 or more liens and more than $5,000 in outstanding utility fees. These letters have resulted in collections of $61,500 and five accounts have paid in full. The next round of notices will be for properties with five or more liens. e) 2017 Budget amendments: i) Hoag Road transportation capital project – this amendment is needed to complete the Hoag Road Transportation Capital Project. ii) LaVenture Road and E. Section traffic signal project – funding sources that had been part of the original budget for this project have fallen through and this amendment is necessary to ensure the project’s completion. f) Financial updates: i) Sales Tax revenue continues to exceed budget goals by 8.11% or $252,764 for the year to date compared to last year. ii) The first month of TBD tax revenue has been received. The first month’s revenue is $126,538. 3) Parks and Enrichment Services – Bill provided an update of recent activities and projects. a) Summer Camps, Nature Camps and Movie nights are moving forward. b) Safety Training programs are scheduled for the Parks staff in August. c) Pre-event planning for the 4th of July event is coming together well. The Parks will implement the Incident Command System command center model for the first time with this event. d) The Community Works Program has had continued success with the work that has been performed by the participants. Some of these challenges include the fluctuation in participants, attitude and skills. The types of work that these participants are an important part of the parks as they fill in the gaps that full and part time staff might not be able to get to. e) The Parks is utilizing Facility Dude software and it is creating a graphic interface recording labor, materials and sites for park work. City of Mount Vernon Finance Committee June 28, 2017 Page 2 f) The Park staff is working with the development services staff that is recording data regarding transient encampments. Public input will eventually become an important component of the recording system. Adjourned at p.m.6:52 Submitted by Rebecca J. Wade