City Council Committee Agendas

City of Mount Vernon Development Services Committee Meeting Minutes from July 19, 2017 Chairperson Dale Ragan called the meeting to order at 6:00 pm. Present were Council members Mark Hulst, Joe Lindquist, Bob Fiedler, Mary Hudson, Gary Molenaar, Ken Quam and Mayor Jill Boudreau. Staff members present were Senior Planner Rebecca Lowell, Engineering Manager Ana Chesterfield, City Attorney Kevin Rogerson, Fire Chief Bryan Brice, Public Works Director Esco Bell and Solid Waste Manager Andy Hanson. Mr. Hulst moved, second by Mr. Molenaar, to approve the minutes from the June 21, 2017 committee meeting. DEM Structure Discussion: Mayor Boudreau provided an update regarding the Department of Emergency Management. The past year has proven to be more productive with accountability for the City’s contribution. Skagit County will provide deliverables. The annual cost is anticipated to be $40,000.00. An inter-local agreement will be drafted. Out of State Travel Request: Mayor Boudreau inquired if Council felt it necessary for staff to request approval from Council for out of state travel for training as it is reported in the budget. She added all overnight travel does require Mayor approval. Council consensus is to be kept informed of employee out of state travel and have employee provide a briefing of training. Strategic Goals Update: A detailed mid-year report of the 2015 – 2017 Strategic Goals was presented by Mayor Boudreau. The Mayor provided a briefing of each of the four Strategic Goals: Infrastructure, Healthy Neighborhoods, A Good Place for Investment and Operations. Engineering Construction Projects Update: Mrs. Chesterfield provided updates on the following projects: Harbor Freight – former auto dealership on Riverside is ready for concrete. Montreaux Phase II – 4,000 gallon water truck was brought in to minimize the dust and an arborist is on site every few days. New Water Tank – 6,000 gallon tank is anticipated to be complete by year’s end. Roundabout – estimated completion by mid-September. Planning Update: Mrs. Lowell reported the GMA requires cities to review and, if needed, revise their comprehensive plans and development regulations to comply with the requirements of the GMA. Non-compliance can prevent grant funding. There are currently three Development Agreements for plat extensions scheduled to come before Council. Developers may apply for a one or three year extension. Some projects date back to 2007. Staff recommends conditions of approval include: fees for staff time, new wetland delineations, fire & safety requirements, new traffic review and updated stormwater reports. Page 1 of 2 Mrs. Lowell provided an overview of current land use projects. Large planning and development projects such as the County jail, new elementary school and new YMCA facility demand much staff time. There are also code amendments and downtown re-development. Additionally, Staff will present a six month work plan to Council to allow time for staff to draft permanent regulations on tent cities. Mrs. Lowell commented on the new Planning Coordinator, Kirsten Hawney, and the duties assigned to her position. A brief discussion was held on the Sub Area Plan timeline and prioritizing a work plan. Miscellaneous: Mr. Bell and Mr. Hanson briefed the Council on the recycle services provided by Waste Management. The contract with Waste Management for curbside recycle services expires March 31, 2018. The current contract allows for one more 3 year extension with mutual agreement between both parties. Waste Management has proposed a $2.28 per resident increase as their requirement for an extension, an increase from $169.10 to $233.31 per ton. The deadline for the extension notice is September 30, 2017. Other options include:  extend the contract for 3 years, and plan for providing recycle services in house by 2021,  solicit new proposals – although Waste Management is the only company in our area,  negotiate a contract with Waste Management – possible to enter into a new agreement for 7 years that would provide somewhat lower rates Staff recommends enter into a 3 year extension and evaluate in 2019 the possibility of providing recycle services in 2021. There being no further business the Development Services Committee meeting adjourned. Page 2 of 2