City Council Committee Agendas

Mount Vernon Public Works Meeting October 11, 2017 Minutes Attendees Present: Mayor Boudreau Councilmembers: Hudson, Hulst, Lindquist, Molenaar, Quam, and Ragan Staff Members: Chief Brice, Chief Dodd, Doug Volesky, Isaac Huffman, Esco Bell, Gary Owens, Jason Brickley, Andy Hanson, Kandy Bartlett, Mike Love and Chris Phillips 1. Approval of Minutes Minutes were approved. 2. Public Works: a. Project Updates - Mike Love presented an update on the following: 2017 Street Improvement Projects are done for this year Laventure / Section Traffic Signal – the control is scheduled to arrive in November. Extensive testing is required. 2017 Sanitary & Storm Sewer Lining is on schedule to begin work in October. 2017 Curb Ramp improvements are also scheduled to begin in October. b. Public Works Director Comments - Esco notified Council that Flood Awareness Week is the week of October 16 – 20. The department will be meeting with other agencies to assess and develop plans and procedures for coordination of services during emergencies. 3. Library Isaac Huffman gave an update on recent and upcoming Library activities. The Library is updating its signs to create a consist look and feel. They have a new catalogue of upcoming activities. Isaac is doing a presentation to the County Commissioners in the next few days. Non-residents represent 16% of the library card holders, yet the fees that they pay plus the contribution by the County is only 3% of the Library’s revenue. Upcoming events include NAS Whidbey History Day on October 24 at 6:30 p.m.; 5 Wishes & More on November 8 at 6:30 p.m.; and a Bread Lab presentation on November 28 at 6:30 p.m. 4. Finance Doug reviewed the Capital Projects that are in the 2018 Budget: The General Facilities projects that are funded through the General Fund are focused on repair and maintenance of existing buildings, projects funded through REET I include conceptual designs of various projects, PWTF loan debt service, and transfers to Parks for some of their capital projects. Fire Impact Fees will fund projects associated with repair and replacement of Fire Department equipment like hydrants and thermal imaging cameras. There are three major Transportation Capital projects totaling $2,279,681 and include the signal upgrades at 30th and College Way and at Riverside and College Way as well as improvements to Freeway Drive. The REET II revenue and the Transportation Benefit District sales tax revenue will fund street operations, sidewalk gap program, overlay projects, ADA compliance projects, conceptual design study of Skagit River Pedestrian Bridge and funding of equipment purchases. The Parks Capital Projects include general improvements to Little Mountain Park as well as an access road, parking and trailhead development for a mountain bike skills center at Little Mountain. The Kiwanis Park Spray Park needs to be resurfaced and those funds will come from the Tourism Promotion Fund. Park Impact fees have been budgeted for repair and maintenance to the Hillcrest Garden Area as well as adding sidewalk, curb and gutter around Bakerview Park. The Sewer Facility Expansion Fund will be utilized to make debt service payments, B&O taxes on connection fees and purchase a generator for the Alder Lane Pump Station. The Sewer Capital Reserve Fund budget includes Wastewater plant upgrades, extension of sewer to non-sewered parcels, upgrades Public Works Committee Minutes October 12, 2017 Page 2 of 2 to pump stations and a contribution towards a restroom at the Little Mountain Trailhead and Mountain Bike Skills Center. The Surface Water Utility Capital Projects include restorations, upgrades to debris removal systems, as well as culvert replacements and removals. **The meeting was adjourned at 6:55 p.m. for the regular Council Session to take place. **The meeting was reconvened at 7:56 p.m. A review of the vehicles and equipment replacement requests was reviewed and there were no questions other than confirming that the reserve was adequate to purchase these vehicles. New vehicle requests of a “Cat- compact wheel loader” for the Solid Waste Divisions yard waste facility was explained and a portable hot water pressure washer for the Parks Department was reviewed. Esco and Jason talked briefly about the department’s capacity to accomplish road repairs and price differential between contracted repairs and in house repairs as it all relates to the advisability of purchasing a paver and tack trailer. Esco will bring more detailed information to the next meeting. Questions regarding the estimated revenue in 2018 from sales tax were discussed. Doug has an estimated budget of $7,000,000 for sales tax revenue. Mark and Dale feel that this might be too conservative. Dale asked about the discrepancies between the different departments changes in wages and benefits. Doug referred them to the Summary page of each department’s budget. It could vary due to many factors including reclassifications, new staff might have step increases, or union contracts could all have impacts for example. Adjourned at 8:30 p.m. Rebecca Wade Submitted by Rebecca Wade