City Council Committee Agendas

Public Works/Library Committee Meeting August 8, 2018 Attendees Present: Mayor Boudreau Council Members: Beaton, Brocksmith, Carias, Hudson, Hulst, Molenaar Staff Members: Public Works – Bell, Brickley, Chesterfield, Duranceau; Development Services – Lowell; Library Director – Huffman; Project Development Manager – Donovan; Police Chief – Dodd; Finance Director – Volesky; City Attorney – Rogerson 1. Approval of Public Works Committee Minutes: Councilmember Hudson moved to approve the minutes from July 11, 2018; Seconded by Councilmember Beaton; Carried by all. 2. Library Committee – Isaac Huffman a) Research Wrap Up The Library presented on the conclusions from the Oculus project. Unsure at this time exactly how it fits with the Library but will continue to explore. This will wrap up in September. Some challenges presented with floor space and logistics. As it evolves and grows there is potential educational components. The Library teamed up with Burlington to present a four-part series about Open Data. Attendance was low and it doesn’t appear the public is ready for it. It has value for government and professional use. b) Library Collaboration Update Continuing to work on joint efforts to unify services including the Central Skagit Library District interlocal agreement and Skagit Reads. This joint effort would allow borrowing of materials beyond our physical city limits. c) Events Summer events included a Drumming Workshop with Ray Soriano, a Reading Magic Show with Jeff Evans, Farmers Market, and Teen Paint War at Edgewater Park. The Teen Paint War was the highest attended teen event the Library has ever had. On Tuesday, August 14, 2018, at 12:30, the Library will have a dedication for the new Fern Sculpture to honor the work collaboration with Skagit Valley College. August 8, 2018, Public Works/Library Committee Minutes Page 1 of 3 3. Program Coordination Division – Blaine Chesterfield a) Programmatic Permit Staff is incorporating the downtown river front log boom work into the City’s 5-year, area wide, General Hydraulic Project Approval (HPA) permit. The general HPA permit will allow the City to maintain more sites within the City of Mount Vernon than the programmatic permit does but it will still ensure the same level of aquatic habitat protection. The permit was submitted July 18th and the Department of Fish and Wildlife has 45 days to review it. b) Kulshan Pump Station Debris Removal System Update The Kulshan Pump Station is key in reducing flooding along Kulshan Creek. The debris removal system is an important piece of infrastructure to ensure the pump station runs efficiently. Final design is complete with an anticipated bid award in September 2018. Components for the work will need to be ordered by January with a five to seven month lead time. The debris removal system is on schedule to be completed by the end of September 2019. 4. Project Updates – Esco Bell a) Bid Award 2018 Sanitary & Storm Sewer Lining This project is on the regular agenda for bid award. Two bids were received. The majority of the work is sanitary and includes many of the high maintenance lines in Mount Vernon. b) Bid Award 2018 Utility Grade Adjustments This project is on the regular agenda for bid award. This project includes 29 manhole covers to be adjusted on College Way, Waugh Rd, and Laventure Rd. Five bids were received. c) Downtown Flood Protection Project – BNSF Work Construction of the downtown flood project is complete; however, the City continues to work in coordination with BNSF Railway to close the 70 foot area across the mainline railroad. Last week railroad crews installed the crib wall portion near I-5. Work yet to be completed is two concrete slab foundations on each side of the railway. d) 2018 Street Improvements The paving on the street maintenance program is underway. Warren St, Laventure Rd, and Section St from Laventure to 18th St are paved. Section St will be completed from 18th St to Denny St in the next several days. Following the Skagit County Fair crews will begin grinding and paving on 2nd Street. e) 2018 Curb Ramp Improvements In conjunction with the paving work Trinity Contractors is updating curb ramps to meet ADA standards. There are thirteen intersections they are working on. August 8, 2018, Public Works/Library Committee Minutes Page 2 of 3  f) College Way Under I-5 Widening The City just received all funding agency clearance to proceed with ad for bids. Right of way acquisition and design are complete for this project and it has just been cleared by all funding agencies for advertisement for construction. This project will be under construction for approximately twelve months with mostly night work to minimize traffic impacts. Two lanes of traffic will be maintained during day time hours. 5. Public Works Director Comments – Esco Bell a) Cintas Agreement – Street Department This item is on the regular agenda. Staff will be asking for approval for uniforms for the Street Department. b) FEMA’s Letter of Map Revision (LOMR) Update On July 20, 2018, staff sent additional information requested by FEMA as part of the requirements to remove the downtown from its 100-year flood maps. FEMA consultants have confirmed they are in the process of reviewing the new information. They have 90 days (until October 22, 2018) to evaluate the City’s proposed map changes or request additional information. c) City Shop Project Update Multiple shop layout concepts have been evaluated and refined through interactions and meetings with city staff and consultants. Detailed site survey work has been completed during the last few weeks. 6. Traffic Safety Committee (TSC) Update – Esco Bell The next Traffic Safety Committee meeting is scheduled for August 21, 2018. 7. Miscellaneous / For the Good of the Order Mayor Boudreau handed out copies of PERT Plan regarding homelessness and made a few brief comments regarding the Mount Vernon School District’s Updated Capital Facilities Plan which will be presented at the regular Council meeting. Meeting adjourned at 6:45 pm Michele Myers Michele Myers Public Works Department August 8, 2018, Public Works/Library Committee Minutes Page 3 of 3