City Council

AGENDA FOR THE REORGANIZATION MEETING OF THE BOROUGH OF MOUNTAIN LAKES HELD AS A REMOTE ZOOM MEETING JANUARY 3, 2022 PUBLIC SESSION BEGINS AT 7:30 PM 1) CALL TO ORDER AND OPEN PUBLIC MEETINGS ACT STATEMENT-Borough Clerk This meeting is being held in compliance with the provisions of the Open Public Meetings Act, P.L. 1975, Ch. 231. It was properly noticed and has been posted, and certified by the Clerk. Notice of this meeting has been sent to The Citizen, the Morris County Daily Record and The Star Ledger and posted on the bulletin board in the municipal building. 2) PLEDGE OF ALLEGIANCE – Borough Clerk 3) INVOCATION – Reverend Debra Duke 4) ROLL CALL – Borough Clerk 5) ELECTION OF MAYOR The Borough Clerk will take nominations for Mayor 6) OATH OF OFFICE – MAYOR 7) ELECTION OF DEPUTY MAYOR The Mayor will take nominations for Deputy Mayor 8) OATH OF OFFICE – DEPUTY MAYOR 9) MEMORIAL STATEMENT - COUNCIL 10) RESOLUTION R01-22, Resolution Approving the Officers of the Mountain Lakes Volunteer Fire Department 11) OATH OF OFFICE – FIRE DEPARTMENT – Mayor Chief Joe Mullaney Deputy Chief Matthew DeSantis Administrative Officer Joe Mullaney 12) 2021 MAYOR’S MESSAGE Consent Agenda Matters listed as Consent Agenda Items are considered routine and will be enacted by one motion of the Council and one roll call vote. There will be no separate discussion of these items unless a Council member requests an item be removed for consideration. 13) *RESOLUTIONS 1. R02-22, Resolution Establishing 2022 Borough Council Meeting Schedule 2. R03-22, Resolution Designating Official Newspapers of the Borough for 2022 3. R04-22, Resolution Establishing 2022 Borough Council Meeting Agenda 4. R05-22, Resolution Designating 2022 Holiday Schedule 5. R06-22, Resolution Authorizing Participation in the New Jersey State Tonnage Grant Program 6. R07-22, Resolution Authorizing Participation in the Volunteer Tuition Credit Program 1  AGENDA FOR THE REORGANIZATION MEETING OF THE BOROUGH OF MOUNTAIN LAKES HELD AS A REMOTE ZOOM MEETING JANUARY 3, 2022 PUBLIC SESSION BEGINS AT 7:30 PM 7. R08-22, Resolution Supporting Traffic and Safety Ordinances 8. R09-22, Resolution Supporting Efforts to Maintain ‘Idle Free Zones’ In the Borough of Mountain Lakes 9. R10-22, Resolution to Support a ‘Safe Routes to School’ Program 10. R11-22, Resolution to Protect and Maintain the Public Lands of the Borough of Mountain Lakes 11. R12-22, Resolution to Close the Boulevard for the 2022 Memorial Day Parade 12. R13-22, Resolution Appointing Special Police Officers – Seugling, Mola, Mullaney, Sims, 13. R14-22, Resolution Appointing Assessment Search Officer – Acting Borough Clerk 14. R15-22, Resolution Appointing Tax Search Officer - Purcell 15. R16-22, Resolution Appointing JIF Representatives – Stern, Bennett 16. R17-22, Resolution Appointing Dog and Cat Licensing Official - Fox 17. R18-22, Resolution Appointing Municipal Court Personnel – Mason, Agatino, Smith 18. R19-22, Resolution Appointing a Member and an Alternate Member to Serve on the Community Development Revenue Sharing Committee – Richter, Sheikh Alternate 19. R20-22, Resolution Appointing the Municipal Housing Liaison – Stern 20. R21-22, Resolution Authorizing Cancellation of Refunds and Delinquencies under $10.00 21. R22-22, Resolution Appointing Public Agency Compliance Officer – Mitchell Stern 22. R23-22, Resolution Establishing the Rate of Interest for Delinquent Taxes 23. R24-22, Resolution Approving the 2022 Cash Management Plan 24. R25-22, Resolution Designating Official Depositories for Borough Funds 25. R26-22, Resolution Authorizing a Temporary Budget for the Calendar Year 2022 26. R27-22, Resolution Relative to Audit Controls Required for the Issuance of Statutory Bonds by the Municipal Excess Liability Joint Insurance Fund (MEL) 27. R28-22, Resolution Authorizing the Payment of Bills 28. R29-22, Resolution authorizing the continuation of a mutual aid agreement with the Township of Parsippany- Troy Hills for Basic Life Support Services 2  AGENDA FOR THE REORGANIZATION MEETING OF THE BOROUGH OF MOUNTAIN LAKES HELD AS A REMOTE ZOOM MEETING JANUARY 3, 2022 PUBLIC SESSION BEGINS AT 7:30 PM 29. R30-22, Resolution Authorizing the Execution of an Interlocal Services Agreement between the Borough of Mountain Lakes and the County of Morris for Dispatching Services 30. R31-22, Resolution Authorizing the Execution of An Interlocal Services Agreement with the Whippany River Watershed Action Committee and Authorizing the Appointment of Representatives to the Committee for the Calendar Year 2022 -Stern, Lane 31. R32-22, Resolution establishing the Borough Council Subcommittees for 2022 – Personnel, Shared Services, Public Safety and Public Works 32. R33-22, Resolution re-establishing the Woodlands Advisory Committee and appointing public members for 2022 33. R34-22, Resolution re-establishing the Traffic & Safety Advisory Committee and appointing public members for 2022 34. R35-22, Resolution re-establishing the Finance Advisory Committee and appointing public members for 2022 35. R36-22, Resolution re-establishing the Memorial Day Parade Advisory Committee and appointing public members for 2022 36. R37-22, Resolution Re-establishing the Economic Development Advisory Committee and Appointing public members for 2022 37. R38-22, Resolution Re-establishing the Lakes Management Advisory Committee and Appointing public members for 2022 38. R39-22, Resolution Re-establishing the Memorial Park Committee and Appointing public members for 2022 39. R40-22, Resolution Re-establishing the Green Team Advisory Committee and Appointing public members for 2022 40. R41-22, Resolution re-establishing the Affordable Housing Advisory Committee and appointing public members for 2022 41. R42-22, Resolution re-establishing the Public Safety/Borough Hall Infrastructure Advisory Committee and appointing public members for 2022 42. R43-22, Resolution Reaffirming the Commitment of Mountain Lakes to Remain a Welcoming Community 43. R44-22, Resolution for Invasive Plant Species 44. R45-22, Resolution in compliance with United States Equal Employment Opportunity Commission’s enforcement guidance regarding arrest and conviction records 45. R46-22, Resolution Endorsing the Adoption of Green Building Practices for the Municipal Buildings and Facilities 3  AGENDA FOR THE REORGANIZATION MEETING OF THE BOROUGH OF MOUNTAIN LAKES HELD AS A REMOTE ZOOM MEETING JANUARY 3, 2022 PUBLIC SESSION BEGINS AT 7:30 PM 46. R47-22, Resolution Reaffirming the Borough’s Commitment to Sustainable Land Use 47. R48-22, Resolution of Support & Authorizing Application for Sustainable Jersey Grant 48. R49-22, Supporting Participation in the Sustainable Jersey Municipal Certification Program 49. R50-22, Resolution of the Borough of Mountain Lakes, County of Morris, State of New Jersey authorizing the Mountain Lakes Police Department to Participate in the Police Assisted Addiction and Recovery Initiative (PAARI) 50. R51-22, North Jersey Municipal Employee Benefits Fund Resolution to Renew 51. R52-22, Resolution Authorizing a Professional Services Agreement for Legal Services between the Borough of Mountain Lakes and Murphy McKeon P.C. 52. R53-22, Resolution Authorizing a Professional Services Agreement for Engineering Services in Connection with the Management of Borough Owned Dams between the Borough of Mountain Lakes and Ferriero Engineering, Inc 53. R54-22, Resolution authorizing a Professional Services Agreement for Engineering Services between the Borough of Mountain Lakes and Anderson and Denzler Associates, Inc. 54. R55-22, Resolution authorizing a Professional Services Agreement for Auditing Services between the Borough of Mountain Lakes and Nisivoccia LLP 55. R56-22, Authorizing a Professional Services Agreement for Affordable Housing Administrative Agent Services Between the Borough of Mountain Lakes and CGP&H 56. R57-22, Resolution Authorizing a Professional Services Agreement Between the Borough of Mountain Lakes and Phoenix Advisors, LLC 57. R58-22, Resolution authorizing a Professional Services Agreement for Website Maintenance Services between the Borough of Mountain Lakes and RDC Design Group, LLC 58. R59-22, Resolution authorizing a Shared Services Agreement with the Borough of Madison for Information Technology Services 59. R60-22, Resolution Awarding a Contract for Professional Legal Services – Bond Counsel to Hawkins, Delafield & Wood LLP 60. R61-22, Resolution appointing the Emergency Management Coordinator and Deputy Emergency Management Coordinators 61. R62-22, Resolution Awarding a Contract for Insurance Risk Consulting Services to Chadler Solutions, Inc. 62. R63-22, Resolution Establishing the Solid Waste Advisory Committee and Appointing Public Members for 2022 63. R64-22, Authorizing the Settlement of Disputed Water / Sewer Billing with Mountain Lakes Club 4  AGENDA FOR THE REORGANIZATION MEETING OF THE BOROUGH OF MOUNTAIN LAKES HELD AS A REMOTE ZOOM MEETING JANUARY 3, 2022 PUBLIC SESSION BEGINS AT 7:30 PM 14) *MINUTES Regular Minutes of December 13, 2021 15) *BOARD AND COMMISSION AND COMMITTEE APPOINTMENTS Planning Board Neeke Swart, Class IV Environmental Commission Rep with a term running through 12/31/24 (previously appointed) Jeff Berei Class IV member with a term running through 12/31/25 (previously appointed) John Horan Class IV member with a term running through 12/31/25 (previously appointed) Nicholas Coppola, 1st Alternate with a term running through 12/31/23 (previously appointed) Chris Ryan, 2nd Alternate with a term running through 12/31/22 Mitchell Stern, Class II member with a term running through 12/31/22 Audrey Lane, Class III member with a term running through 12/31/22 Tom Menard, Class I member with a term running through 12/31/22 Zoning Board of Adjustment Stephen Vechhione, Member with a term running through 12/31/25 (previously appointed) Annie Peters, Member with a term running through 12/31/25 (previously appointed) Meghan Leininger, 2nd Alternate with a term running through 12/31/23 Environmental Commission Marnie Vyff, Member with a term running through 12/31/24 (previously appointed) Jackie Bay, Member with a term running through 12/31/22 (previously appointed as Alternate #1, moving positions) Chris Capodanno, Member with a term running through 12/31/24 (previously appointed) Neeke Swart, Planning Board Member with a term running through 12/31/24 (previously appointed) Board of Recreation Commissioners Phylis Deering, Member with a term running through 12/31/24 Heather Prince-Hornby, Member with a term running through 12/31/24 (previously appointed) Gary Resnik, Member with a term running through 12/31/24 (previously appointed) Mountain Lakes Historic Preservation Committee Ryan Astrup, Member with a term running through 12/31/23 (previously appointed) Brian Adams, Member with a term running through 12/31/22 (previously appointed) Health Commission Dr. Barbara Girz, Member with a term running through 12/31/24 (previously appointed) 16) *COUNCIL LIAISON APPOINTMENTS Committee/Commission/Board Liaison/Member Health Commission Richter Lakes Management Advisory Committee Richter Traffic & Safety Advisory Committee Barnett Environmental Commission Happer 5  AGENDA FOR THE REORGANIZATION MEETING OF THE BOROUGH OF MOUNTAIN LAKES HELD AS A REMOTE ZOOM MEETING JANUARY 3, 2022 PUBLIC SESSION BEGINS AT 7:30 PM Recreation Commission Menard Library Board of Trustees Sheikh Memorial Day Advisory Committee Menard Woodlands Management Advisory Committee Lane Zoning Board of Adjustment Richter Shade Tree Commission Korman Historic Preservation Committee Korman Green Team Barnett Active Positions Liaison/Member Finance Advisory Committee Happer Barnett Richter Planning Board Menard Lane Affordable Housing Advisory Committee Lane Korman Sheikh Economic Development Advisory Committee Richter Korman Menard Public Safety/Borough Hall Infrastructure Advisory Menard Barnett Happer Community Development (County Committee) Richter Sheikh Whippany River Watershed Committee Lane Solid Waste Advisory Committee Barnett Happer Sheikh Subcommittees Liaison/Member Personnel Subcommittee Sheikh Barnett Happer Shared Services Subcommittee Menard Sheikh Lane Public Safety Subcommittee (Ambulance Svc) Lane (Fire Dept) Korman (Police Dept) Sheikh 6  AGENDA FOR THE REORGANIZATION MEETING OF THE BOROUGH OF MOUNTAIN LAKES HELD AS A REMOTE ZOOM MEETING JANUARY 3, 2022 PUBLIC SESSION BEGINS AT 7:30 PM Department of Public Works Happer Korman Menard 17) PUBLIC COMMENT Please state your name and address for the record. Each speaker is limited to one (1) comment of no more than five (5) minutes and no yielding of time to another person. 18) ADJOURNMENT 7  BOROUGH OF MOUNTAIN LAKES COUNTY OF MORRIS, NJ RESOLUTION 05-22 "RESOLUTION DESIGNATING 2022 HOLIDAY SCHEDULE" WHEREAS, the Borough of Mountain Lakes Personnel Policy states that certain employees are entitled to thirteen (13) holidays. NOW, THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Mountain Lakes, County of Morris, State of New Jersey, that all employees other than the Police Department shall be entitled to the following holidays, and the Borough offices shall be closed on these days: HOLIDAY SCHEDULE (Offices Closed) New Year's Day Saturday, January 1, 2022 (Observed Friday, December 31, 2021) Presidents' Day Monday, February 21, 2022 Memorial Day Monday, May 30, 2022 Independence Day Monday, July 4, 2022 Labor Day Monday, September 5, 2022 Veterans Day Friday, November 11, 2022 Thanksgiving Holiday Thursday, November 24, 2022 Thanksgiving Holiday Friday, November 25, 2022 Christmas Holiday Monday, December 26, 2022 Christmas Holiday Tuesday, December 27, 2022 New Year's Day 2023 Sunday, January 1, 2023 (Observed Monday, January 2, 2023) Three Floating Holidays (Martin Luther King Day, Good Friday, and Columbus Day) which are to be used with the approval of Department Heads. CERTIFICATION: I hereby certify the foregoing to be a true and correct copy of a resolution duly adopted by the Borough Council of Mountain Lakes, New Jersey, at a meeting held on January 3, 2022. Mitchell Stern, Acting Municipal Clerk Name Motion Second Aye Nay Absent Abstain Barnett Happer Korman Lane Menard Richter Sheikh  BOROUGH OF MOUNTAIN LAKES COUNTY OF MORRIS RESOLUTION 37-22 RESOLUTION RE-ESTABLISHING THE ECONOMIC DEVELOPMENT ADVISORY COMMITTEE WHEREAS, the Borough Council has established an advisory committee to assist the Borough in addressing economic development issues; and WHEREAS, the committee shall be composed of 10 members appointed by the Borough Council, three, (3) members of the Borough Council, a member of the Planning Board, a member of the Zoning Board of Adjustment, the Borough Manager, a member of the Environmental Commission designated by the Commission and three, (3) residents of the Borough annually appointed by the Borough Council NOW, THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Mountain Lakes, in the County of Morris and State of New Jersey, that the Economic Development Advisory Committee is hereby established for the calendar year 2022. BE IT FURTHER RESOLVED that the following public members are hereby appointed to the Committee: Austin Ashley Joseph DiPompeo William Gioielli  CERTIFICATION: I hereby certify the foregoing to be a true and correct copy of a resolution duly adopted by the Borough Council of Mountain Lakes, New Jersey, at a meeting held on January 3, 2022. ____________________________ Mitchell Stern, Acting Municipal Clerk Name Motion Second Aye Nay Absent Abstain Barnett Happer Korman Lane Menard Richter Sheikh  BOROUGH OF MOUNTAIN LAKES COUNTY OF MORRIS, NJ RESOLUTION 57-22 RESOLUTION AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT BETWEEN THE BOROUGH OF MOUNTAIN LAKES AND PHOENIX ADVISORS, LLC WHEREAS, there exists the need for a Continuing Disclosure Agent and Independent Registered Municipal Adviser of Record (Agent & Advisor) in the Borough of Mountain Lakes; and WHEREAS, Phoenix Advisors, LLC, Inc. has submitted a proposal to provide Agent & Advisor services; and WHEREAS, the Borough's Independent Auditor, Nisivoccia & Company have recommended Phoenix Advisors, LLC; and WHEREAS, the Local Public Contracts Law (N.J.S.A. 40A:11-1 et seq.) requires that the resolution authorizing the award of contracts for "Professional Services" and the contract itself must be available for public inspection. NOW, THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Mountain Lakes, County of Morris, State of New Jersey: Section 1. The Borough Manager and Borough Clerk are hereby authorized and directed to execute an agreement with Phoenix Advisors, LLC. for Continuing Disclosure Agent and Independent Registered Municipal Adviser of Record services for the period January 1 to December 31, 2022 as forth in a proposal attached hereto in an amount not to exceed $1,150 per filing year to include three (3) filings, $100 for each additional filing and $200 set up fee for new bond issuance. Section 2. This contract is awarded as a "Professional Service" in accordance with N.J.S.A. 40A:11- 5(1)(a) of the Local Public Contracts Law because the contract is for a service performed by a person(s) authorized by law to practice a recognized profession that is regulated by law. Section 3. The term of this agreement shall be from January 1, 2022 through December 31, 2022. Section 4. A notice of this action shall be printed once in the legal newspaper of the Borough of Mountain Lakes. CERTIFICATION: I hereby certify the foregoing to be a true and correct copy of a resolution duly adopted by the Borough Council of Mountain Lakes, New Jersey, at a meeting held on January 3, 2022. Mitchell Stern, Acting Municipal Clerk Name Motion Second Aye Nay Absent Abstain Barnett Happer Korman Lane Menard Richter Sheikh