City Council

BOROUGH OF MOUNTAIN LAKES SEPTEMBER28, 2022 PAGE2 d. R156-22, Authorizing the Execution of Construction and Drainage Easements from Various Property Owners to the Borough of Mountain Lakes in Conjunction with the Sunset Lake Dam Improvement Project e. R157-22, Authorizing the Settlement of a Tax Appeal (Zorlas James/Barbara v. Borough of Mountain Lakes - Block 31 Lot 27 f. R158-22, Authorizing the Execution of an Application for Utility Opening Permit from the New Jersey Department of Transportation and a Hold Harmless Agreement between the Borough of Mountain Lakes and Highview Commercial, LLC *APPROVAL OF MINUTES 519/22 (Executive) 9112122 (Regular) *BOARD, COMMITTEE AND COMMISSION APPOINTMENTS 16) DEPARTMENT REPORTS SUBMITTED FOR FILING � Construction Department � Department of Public Works � Fire Department � Health Department � Police Department � Recreation Department � Code Enforcement/Property Maintenance 17) COUNCIL REPORTS 18) PUBLIC COMMENT Please state your name and address for the record. Each speaker is limited to one (1) comment of no more than five (5) minutes and no yielding of time to another person. 19) NEXT STEPS AND PRIORITIES 20) ADJOURNMENT Project Update Borough Hall & Public Safety Infrastructure Advisory Committee September 28, 2022 1 Agenda • Construction & Procurement Update • Schedule Update • Budget Update • Borough Hall Administration & Public Safety Operations During Construction 2  Completed since April üRoof Installation üHVAC Roof Curbs, Ductwork and Piping Penetrations üHVAC Equipment Delivered & Installed (OAU-1 & Miscellaneous Air Handling Equipment) üExterior Wall Framing & Sheathing üElevator Cab & Equipment Delivered and Preparations for Elevator Installation üFront Addition Concrete Floor and Sally Port Floor (Including new Radiant Heating System) üInterior Partition Framing üPermanent Power Connection Completed üValue Engineering of Upper-Level Lighting Construction In Progress & Procurement • Exterior Window & Door Delivery • HVAC Interior Ductwork (Currently 90% Complete) Update • Plumbing Rough-In (Currently 90% Complete) • Electrical Rough-In (Currently 90% Complete) • Sanitary Sewer Connection • Sheet Rock Installation Looking Ahead • Exterior Window & Door Installation • Exterior Finishes Systems (Stucco, Stone & Wood) Installation • Elevator Equipment & Infrastructure Installation • Low Voltage Fire, Security, Police & AV Wiring • HVAC Roof Top Units 1 (Dec ’22), 2 (Jan ’23), 3 (Mar ‘23) Delivery and Installation 3 Roof & Equipment Installation 4 Exterior Framing & Sheathing 5 Electrical Rough-In & Power Connected 6 HVAC Ductwork Interior Installation & Plumbing Rough-In 7 New Egress at Rear-Side of Building 8 Interior Partitions & Sheetrocking 9 Schedule Update Construct Rear Addition: December 2020 – June 2023 Foundations – Above Grade Masonry – Steel Framing/Pour 2nd Floor – Frame & Sheath Exterior Walls –Roof – Fire Stairs Installation – Exterior Windows & Finishes – Rough-Ins & Equipment Installation – Interior Fit Out Construct Front Addition: April 2021 – June 2023 Foundations – Above Grade Masonry/Elevator Shaft – Steel Framing/Pour 2nd Floor Deck – Frame & Sheath Exterior Walls – Roof – Entry Stairs Installation – Elevator Installation –Exterior Windows & Finishes – Rough-Ins & Equipment Installation – Interior Fit Out Exterior Envelope/Interior Remodel: April 2021 – June 2023 Replace Roof –Asbestos Remediation – First & Second Floor Demo – Frame First Floor Walls – Frame Second Floor Walls – Exterior Windows & Finishes – Rough-Ins & Equipment Installation – Interior Fit Out Work Completed Work In Process Work To Be Completed 10 Budget Update Project Budget through 8.31.22 Total Budget Expenses Encumbered Balance $4,539,000 ($2,325,000) ($433,000) $1,781,000 Project Contingency Contingency Contingency Key Changes (cumulative) Initial Projected - Steel, stairs/railings, and other material cost increases - Additional work: steel; stair exit footing; storm & roof drains; sanitary sewer installation - Unexpected asbestos abatement and excavation issues - COVID-related HVAC upgrades $89,000 ($73,000) - 420 Boulevard lease extension + Roofing cost savings + Sunshade design change + Federal funding for HVAC upgrades + Demo equipment savings + Metal Stud Walls 11 Budget Update (continued) • The construction team meets twice a month to review staffing, schedule, and material pricing – with a focus on minimizing cost and delivering quality work • Supply chain issues, materials cost increases, and a tight skilled labor market are challenges that the team is working to manage • Current budget projections remain very close to the original budget; budget projections are updated monthly 12 Borough Hall Administration & Public Safety Operations During Construction Borough Hall Administration Mountain Lakes Police Department Borough Administration has relocated to 420 The Police Department has relocated Boulevard for the duration of the project to 420 Boulevard and to a trailer facility at 400 Boulevard Public Meetings ML Volunteer Fire Department • Borough Council and Planning has returned to in-person meetings at Mountain Lakes The Fire Department will remain at 400 High School Boulevard for the foreseeable future • Zoning Board is continuing to meet virtually 13 Thank You 14