City Council

AGENDA FOR THE COUNCIL MEETING OF THE BOROUGH OF MOUNTAIN LAKES HELD AT ML HIGH SCHOOL, 96 POWERVILLE ROAD, MOUNTAIN LAKES, NJ 07046 OCTOBER 23, 2023 PUBLIC SESSION – BEGINS AT 7PM 1) CALL TO ORDER AND OPEN PUBLIC MEETINGS ACT STATEMENT – Mayor This meeting is being held in compliance with Public Law 1975, Chapter 231, Sections 4 and 13, as notice of this meeting has been reported to The Citizen and the Morris County Daily Record and The Star Ledger on January 9, 2023 and posted in the municipal building. 2) ROLL CALL ATTENDANCE - Clerk 3) FLAG SALUTE – Mayor 4) EXECUTIVE SESSION 5) COMMUNITY ANNOUNCEMENTS 6) SPECIAL PRESENTATIONS 7) REPORTS OF BOROUGH ESTABLISHED BOARDS, COMMISSIONS AND COMMITTEES 8) BOROUGH COUNCIL DISCUSSION ITEMS 9) PUBLIC COMMENT Please state your name and address for the record. Each speaker is limited to one (1) comment of no more than five (5) minutes and no yielding of time to another person. 10) ATTORNEY’S REPORT 11) MANAGER’S REPORT a. Annual Best Practices Review 12) RESOLUTIONS 13) ORDINANCES TO INTRODUCE 14) ORDINANCES TO ADOPT 15) *CONSENT AGENDA ITEMS Matters listed as Consent Agenda Items are considered routine and will be enacted by one motion of the Council and one roll call vote. There will be no separate discussion of these items unless a Council member requests an item be removed for consideration. *RESOLUTIONS a. R191-23, Authorizing the Payment of Bills b. R192-23, Authorizing the Discretionary Award of a Contract for Security Related Components to Alarmex in an Amount that May Exceed $17,500 but Will be Less than $44,000 c. R193-23, Rejecting the Bids for Hydro-raking Services d. R194-23, Authorizing 2023 Municipal Employee Salary BOROUGH OF MOUNTAIN LAKES OCTOBER 23, 2023 PAGE 2 e. R195-23 Authorizing Contracts with Certain Approved State Contract Vendors for Contracting Units Pursuant to N.J.S.A. 40A:11-12a f. R196-23, Amending Personnel Policy and Procedure Manual g. R197-23, Authorizing the Discretionary Award of a Contract for Concrete Sidewalks to D & L Paving Contractors Inc. in an Amount that May Exceed $17,500 but Will be Less than $44,000 h. R198-23, Authorizing the Discretionary Award of a Contract for Paving to Onorati Construction in an Amount that May Exceed $17,500 but Will be Less than $44,000 *APPROVAL OF MINUTES 10/9/23 (Regular) *BOARD, COMMITTEE AND COMMISSION APPOINTMENTS 16) DEPARTMENT REPORTS SUBMITTED FOR FILING Construction Department Department of Public Works Fire Department Health Department Police Department Recreation Department Code Enforcement/Property Maintenance 17) COUNCIL REPORTS 18) PUBLIC COMMENT Please state your name and address for the record. Each speaker is limited to one (1) comment of no more than five (5) minutes and no yielding of time to another person. 19) NEXT STEPS AND PRIORITIES 20) ADJOURNMENT  RESOLUTION AND ORDINANCE REVIEW FOR THE OCTOBER 23, 2023 MEETING TO: MAYOR AND COUNCIL FROM: MITCHELL STERN, MANAGER RESOLUTIONS R192-23, AUTHORIZING THE DISCRETIONARY AWARD OF A CONTRACT FOR SECURITY RELATED COMPONENTS TO ALARMEX IN AN AMOUNT THAT MAY EXCEED $17,500 BUT WILL BE LESS THAN $44,000 - this resolution is necessary because anticipated purchases will bring the total purchased from this vendor to more than $17,500 during the 2023 calendar year. Purchases are for the Borough Hall Renovation Project. R193-23, REJECTING THE BIDS FOR HYDRO-RAKING SERVICE – this resolution authorizes the rejection of all bids received on October 12, 2023. Two bids received were overbudget and one bid received was not in compliance with the bid specifications. The recommendation to reject the bids is being made by the Borough Manager and Borough Engineer. Since there were no bids received on September 21, 2023 and these bids are being rejected, the Borough Manager is authorized to negotiate a contract. R194-23, AUTHORIZING 2023 MUNICIPAL EMPLOYEE SALARY - this resolution authorizes the salary for the Recreation Director / Executive Assistant. This resolution has been requested by the Borough Manager and reviewed and discussed with the Borough Council Personnel subcommittee. R195-23 AUTHORIZING CONTRACTS WITH CERTAIN APPROVED STATE CONTRACT VENDORS FOR CONTRACTING UNITS PURSUANT TO N.J.S.A. 40A:11-12A – this resolution authorizes the Borough to purchase goods utilizing State contracts under the State of NJ Cooperative Purchasing Program. R196-23, AMENDING PERSONNEL POLICY AND PROCEDURE MANUAL - this resolution authorizes amendments to various policies contained in the Personnel Policy and Procedure Manual. The JIF has recommended these modifications and the personnel subcommittee has reviewed the proposed changes. R197-23, AUTHORIZING THE DISCRETIONARY AWARD OF A CONTRACT FOR CONCRETE SIDEWALKS TO D & L PAVING CONTRACTORS INC. IN AN AMOUNT THAT MAY EXCEED $17,500 BUT WILL BE LESS THAN $44,000 - this resolution is necessary because anticipated purchases will bring the total purchased from this vendor to more than $17,500 during the 2023 calendar year. Purchases are for the Borough Hall Renovation Project. R198-23, AUTHORIZING THE DISCRETIONARY AWARD OF A CONTRACT FOR PAVING TO ONORATI CONSTRUCTION AN AMOUNT THAT MAY EXCEED $17,500 BUT WILL BE LESS THAN $44,000 - this resolution is necessary because anticipated purchases will bring the total purchased from this vendor to more than $17,500 during the 2023 calendar year. Purchases are for the Borough Hall Renovation Project. ORDINANCES TO INTRODUCE None. ORDINANCES TO ADOPT None. If there are any questions prior to the meeting, please feel free to contact me.  BOROUGH OF MOUNTAIN LAKES COUNTY OF MORRIS, NJ RESOLUTION 198-23 “RESOLUTION AUTHORIZING THE DISCRETIONARY AWARD OF A CONTRACT FOR PAVING TO ONORATI CONSTRUCTION IN AN AMOUNT THAT MAY EXCEED $17,500 BUT WILL BE LESS THAN $44,000” WHEREAS, the Borough of Mountain Lakes has a need for paving for the Borough Hall Renovation Project; and WHEREAS, the Borough of Mountain Lakes has identified Onorati Construction as a vendor for paving; and WHEREAS, it is anticipated that the purchase contract with Onorati Construction will exceed $17,500 but be less than $44,000; and WHEREAS, the New Jersey Pay-to-Play Law N.J.S.A. 19:44A-20.4 et seq. requires contracts in excess of $17,500 to be issued in a fair and open or non-fair and open manner; and WHEREAS, Onorati Construction has provided the required documentation, which is on file with the Borough, for a non- fair and open contract to be awarded; and WHEREAS, the Chief Finance Officer will certify that funds are available upon submission of a purchase requisition; and WHEREAS, it is the recommendation of the Borough Manager that should they be needed, contracts in excess of $17,500 but less than $44,000 be authorized in the manner required by law. NOW, THEREFORE, BE IT RESOLVED by the Borough Council of the Borough of Mountain Lakes, County of Morris, State of New Jersey as follows: 1. Should they be needed, contracts in excess of $17,500 but less than $44,000 may be authorized in the manner required by law. 2. The Borough Manager is hereby authorized and directed to execute the necessary documents related to this resolution.  CERTIFICATION: I hereby certify the foregoing to be a true and correct copy of a resolution duly adopted by the Borough Council of Mountain Lakes, New Jersey, at a meeting held on October 23, 2023. ____________________________ Cara Fox, Borough Clerk Name Motion Second Aye Nay Absent Abstain Cannon Korman Menard Muilenburg Richter Barnett Sheikh