City Council

AGENDA FOR THE COUNCIL MEETING OF THE BOROUGH OF MOUNTAIN LAKES HELD AT THE BOROUGH HALL, 400 BOULEVARD, MOUNTAIN LAKES, NJ 07046 JANUARY 13, 2025 EXECUTIVE SESSION – BEGINS AT 6PM PUBLIC SESSION – BEGINS AT 7PM 1) CALL TO ORDER AND OPEN PUBLIC MEETINGS ACT STATEMENT – Mayor This meeting is being held in compliance with Public Law 1975, Chapter 231, Sections 4 and 13, as notice of this meeting has been reported to The Citizen and the Morris County Daily Record and The Star Ledger on January 9, 2025 and posted in the municipal building. 2) ROLL CALL ATTENDANCE - Clerk 3) FLAG SALUTE – Mayor 4) EXECUTIVE SESSION a. R70-25, Resolution to Enter an Executive Session – Potential Litigation & Attorney - Client Privilege (Approval of Executive Minutes) 5) COMMUNITY ANNOUNCEMENTS 6) SPECIAL PRESENTATIONS a. Ceremonial Swearing In of New Councilmember 7) REPORTS OF BOROUGH ESTABLISHED BOARDS, COMMISSIONS AND COMMITTEES 8) BOROUGH COUNCIL DISCUSSION ITEMS 9) PUBLIC COMMENT Please state your name for the record. Each speaker is limited to one (1) comment of no more than five (5) minutes and no yielding of time to another person. 10) ATTORNEY’S REPORT 11) MANAGER’S REPORT 12) RESOLUTIONS 13) ORDINANCES TO INTRODUCE 14) ORDINANCES TO ADOPT 15) *CONSENT AGENDA ITEMS Matters listed as Consent Agenda Items are considered routine and will be enacted by one motion of the Council and one roll call vote. There will be no separate discussion of these items unless a Council member requests an item be removed for consideration. *RESOLUTIONS a. R66-25, Authorizing the Payment of Bills b. R67-25, Authorizing a Professional Services Agreement for Engineering Services in Connection with the Management of Borough Owned Dams between the Borough of Mountain Lakes and Boswell Inc. BOROUGH OF MOUNTAIN LAKES JANUARY 13, 2025 PAGE 2 c. R68-25, Authorizing Shared Service Agreement for Styrofoam Recycling d. R69-25, Authorizing the Execution of a Shared Services Agreement between the Borough of Mountain Lakes and the Township of Denville for the Provision of Animal Control Services and Use of the Animal Shelter Facility *APPROVAL OF MINUTES 11/25/24 (Executive) 1/6/25 (Regular) *BOARD, COMMITTEE AND COMMISSION APPOINTMENTS 16) DEPARTMENT REPORTS SUBMITTED FOR FILING Construction Department Department of Public Works Fire Department Health Department Police Department Recreation Department Code Enforcement/Property Maintenance Tax Collector 17) COUNCIL REPORTS 18) PUBLIC COMMENT Please state your name for the record. Each speaker is limited to one (1) comment of no more than five (5) minutes and no yielding of time to another person. 19) NEXT STEPS AND PRIORITIES 20) ADJOURNMENT  MINUTES OF THE REORGANIZATION MEETING OF THE MOUNTAIN LAKES BOROUGH COUNCIL JANUARY 6, 2025 HELD AT BOROUGH HALL, 400 BOULEVARD, MOUNTAIN LAKES, NJ 07046 CALL TO ORDER AND OPEN PUBLIC MEETINGS ACT STATEMENT This meeting is being held in compliance with the provisions of the Open Public Meetings Act, P.L. 1975, Ch. 231. It was properly noticed and has been posted and certified by the Clerk. Notice of this meeting has been sent to The Citizen, the Morris County Daily Record and The Star Ledger and posted on the bulletin board in the municipal building. Borough Clerk Cara Fox called the meeting to order at 7pm. PLEDGE OF ALLEGIANCE Borough Clerk Fox led the salute to the flag. INVOCATION Reverend Michael Muller of St. Peter’s Episcopal Church provided the invocation. STATEMENT OF DETERMINATION Borough Clerk Fox read the Statement of Determination of Elections. OATH OF OFFICE FOR NEW COUNCIL MEMBERS The oath of office was administered to Councilmembers Lauren Barnett, Joshua Howley, and Khizar Sheikh by Borough Clerk Fox. ROLL CALL – Borough Clerk Roll Call Present Absent Present Absent Barnett Muilenburg Cannon Sheikh Howley Tsai Menard ELECTION OF MAYOR Borough Clerk Fox asked for nominations for the office of Mayor. Nomination of Councilmember Barnett by Councilmember Sheikh. Second: Councilmember Menard There were no other nominations. Vote: Council member Yes No Abstain Absent Barnett Cannon Howley Menard Muilenburg Sheikh Tsai OATH OF OFFICE – Mayor Mayor Lauren Barnett was sworn in by Borough Clerk Fox. ELECTION OF DEPUTY MAYOR Mayor took nominations for Deputy Mayor. Nomination of Councilmember Muilenburg by Mayor Barnett. 1  MINUTES OF THE REORGANIZATION MEETING OF THE MOUNTAIN LAKES BOROUGH COUNCIL JANUARY 6, 2025 HELD AT BOROUGH HALL, 400 BOULEVARD, MOUNTAIN LAKES, NJ 07046 Second: Councilmember Cannon There were no other nominations. Vote: Council member Yes No Abstain Absent Cannon Howley Menard Muilenburg Sheikh Tsai Barnett OATH OF OFFICE – DEPUTY MAYOR Borough Clerk Fox swore in Deputy Mayor Melissa Muilenburg. RESOLUTION R01-25, Resolution Approving the Officers of the Mountain Lakes Volunteer Fire Department Approval of R1-25 Council member M 2nd Yes No Abstain Absent Cannon Howley Menard Sheikh Tsai Muilenburg Barnett OATH OF OFFICE – FIRE DEPARTMENT Morris County Sheriff James Gannon swore in Fire Chief Matthew DeSantis and Deputy Fire Chief and Fire Department Administrative Officer Joseph Mullaney. MEMORIAL STATEMENT BY COUNCIL All of the Council members read a list of present and former residents that passed away in 2024. There was a moment of silence to remember these individuals. 2025 MAYOR’S MESSAGE Mayor Barnett delivered her speech. Consent Agenda Matters listed as Consent Agenda Items are considered routine and will be enacted by one motion of the Council and one roll call vote. There will be no separate discussion of these items unless a Council member requests an item be removed for consideration. 1. R02-25, Establishing 2025 Borough Council Meeting Schedule 2  MINUTES OF THE REORGANIZATION MEETING OF THE MOUNTAIN LAKES BOROUGH COUNCIL JANUARY 6, 2025 HELD AT BOROUGH HALL, 400 BOULEVARD, MOUNTAIN LAKES, NJ 07046 2. R03-25, Designating Official Newspapers of the Borough for 2025 3. R04-25, Establishing 2025 Borough Council Meeting Agenda 4. R05-25, Designating 2025 Holiday Schedule 5. R06-25, Authorizing Participation in the New Jersey State Tonnage Grant Program 6. R07-25, Authorizing Participation in the Volunteer Tuition Credit Program 7. R08-25, Supporting Traffic and Safety Ordinances 8. R09-25, Supporting Efforts to Maintain ‘Idle Free Zones’ in the Borough of Mountain Lakes 9. R10-25, Support a ‘Safe Routes to School’ Program 10. R11-25, Protect and Maintain the Public Lands of the Borough of Mountain Lakes 11. R12-25, Close the Boulevard for the 2025 Memorial Day Parade 12. R13-25, Appointing Special Police Officers 13. R14-25, Appointing Assessment Search Officer 14. R15-25, Appointing Tax Search Officer 15. R16-25, Appointing JIF Representatives 16. R17-25, Appointing Dog and Cat Licensing Official 17. R18-25, Appointing Municipal Court Personnel 18. R19-25, Appointing a Member and an Alternate Member to Serve on the Community Development Revenue Sharing Committee 19. R20-25, Appointing the Municipal Housing Liaison 20. R21-25, Authorizing Cancellation of Refunds and Delinquencies under $10.00 21. R22-25, Appointing Public Agency Compliance Officer 22. R23-25, Establishing the Rate of Interest for Delinquent Taxes 3  MINUTES OF THE REORGANIZATION MEETING OF THE MOUNTAIN LAKES BOROUGH COUNCIL JANUARY 6, 2025 HELD AT BOROUGH HALL, 400 BOULEVARD, MOUNTAIN LAKES, NJ 07046 23. R24-25, Approving the 2025 Cash Management Plan 24. R25-25, Designating Official Depositories for Borough Funds 25. R26-25, Authorizing a Temporary Budget for the Calendar Year 2025 26. R27-25, Audit Controls Required for the Issuance of Statutory Bonds by the Municipal Excess Liability Joint Insurance Fund (MEL) 27. R28-25, Authorizing the Payment of Bills 28. R29-25, Authorizing the Continuation of a Mutual Aid Agreement with the Township of Parsippany-Troy Hills for Basic Life Support Services 29. R30-25, Authorizing the Continuation of an Interlocal Services Agreement between the Borough of Mountain Lakes and the County of Morris for Dispatching Services 30. R31-25, Authorizing the Execution of An Interlocal Services Agreement with the Whippany River Watershed Action Committee and Authorizing the Appointment of Representatives to the Committee for the Calendar Year 2025 31. R32-25, Establishing the Borough Council Subcommittees for 2025 32. R33-25, Re-establishing the Woodlands Advisory Committee and appointing public members for 2025 33. R34-25, Re-establishing the Traffic & Safety Advisory Committee and Appointing Public Members for 2025 34. R35-25, Re-establishing the Finance Advisory Committee and appointing public members for 2025 35. R36-25, Re-establishing the Memorial Day Parade Advisory Committee and appointing public members for 2025 36. R37-25, Re-establishing the Economic Development Advisory Committee and Appointing public members for 2025 37. R38-25, Re-establishing the Lakes Management Advisory Committee and Appointing public members for 2025 38. R39-25, Re-establishing the Green Team Advisory Committee and Appointing public members for 2025 39. R40-25, Re-establishing the Affordable Housing Advisory Committee and Appointing Public Members for 2025 4  MINUTES OF THE REORGANIZATION MEETING OF THE MOUNTAIN LAKES BOROUGH COUNCIL JANUARY 6, 2025 HELD AT BOROUGH HALL, 400 BOULEVARD, MOUNTAIN LAKES, NJ 07046 40. R41-25, Resolution Appointing the Emergency Management Coordinator and the Deputy Emergency Management Coordinators 41. R42-25, Resolution Reaffirming the Commitment of Mountain Lakes to Remain a Welcoming Community 42. R43-25, Resolution for Invasive Plant Species 43. R44-25, Resolution in compliance with United States Equal Employment Opportunity Commission’s enforcement guidance regarding arrest and conviction records 44. R45-25, Resolution Endorsing the Adoption of Green Building Practices for the Municipal Buildings and Facilities 45. R46-25, Resolution Reaffirming the Borough’s Commitment to Sustainable Land Use 46. R47-25, Resolution of Support & Authorizing Application for Sustainable Jersey Grant 47. R48-25, Resolution Supporting Participation in the Sustainable Jersey Municipal Certification Program 48. R49-25, Resolution of the Borough of Mountain Lakes, County of Morris, State of New Jersey authorizing the Mountain Lakes Police Department to Participate in the Police Assisted Addiction and Recovery Initiative (PAARI) 49. R50-25, Resolution Authorizing a Professional Services Agreement for Legal Services between the Borough of Mountain Lakes and Murphy McKeon P.C. 50. R51-25, Resolution Authorizing a Professional Services Agreement Between the Borough of Mountain Lakes and Phoenix Advisors, LLC 51. R52-25, Resolution Authorizing a Professional Services Agreement for Website Maintenance Services between the Borough of Mountain Lakes and RDC Design Group, LLC 52. R53-25, Resolution Authorizing a Professional Services Agreement for Auditing Services between the Borough of Mountain Lakes and Nisivoccia LLP 53. R54-25, Resolution Authorizing a Professional Services Agreement for Affordable Housing Administrative Agent Services Between the Borough of Mountain Lakes and CGP&H 54. R55-25, Resolution Awarding a Contract for Professional Legal Services – Bond Counsel to Hawkins, Delafield & Wood LLP 55. R56-25, Resolution Awarding a Contract for Insurance Risk Consulting Services to Acrisure LLC 56. R57-25, Resolution Authorizing a Professional Services Agreement Between the Borough of Mountain Lakes and Matthew J. Giacobbe, Esq. of Cleary Giacobbe Alfieri Jacobs, LLC 5  MINUTES OF THE REORGANIZATION MEETING OF THE MOUNTAIN LAKES BOROUGH COUNCIL JANUARY 6, 2025 HELD AT BOROUGH HALL, 400 BOULEVARD, MOUNTAIN LAKES, NJ 07046 57. R58-25, Resolution Authorizing a Professional Services Agreement for Engineering Services Between the Borough of Mountain Lakes and Anderson and Denzler Associates Inc. 58. R59-25, Resolution recognizing Employee Benefits Consulting Services Group, LLC as producer of the Borough of Mountain Lakes Employee Dental Benefits Program 59. R60-25, Resolution Authorizing a Professional Services Agreement for Planning Services Between the Borough of Mountain Lakes and Phillips Preiss Grygiel LLC 60. R61-25, Resolution to Enter into a Shared Services Agreement Between the Borough of Madison and the Borough of Mountain Lakes 61. R62-25, Resolution Authorizing the Release of a Filming Permit Cash Maintenance Bond 62. R63-25, Resolution Awarding a Contract for Canada Goose and Mute Swan Management to the United States Department of Agriculture, APHIS Wildlife Services 63. R64-25, Resolution Authorizing an Amendment to the Shared Services Agreement between the Borough of Mountain Lakes and the Township of Denville for Municipal Court Services 64. R65-25, Resolution Authorizing the Transfer of Appropriations *MINUTES Regular Minutes of December 9, 2024 *BOARD AND COMMISSION AND COMMITTEE APPOINTMENTS Environmental Commission Cynthia Korman, Member with a term running through 12/31/27 Health Commission Barbara Girz, Member with a term running through 12/31/27 (previously appointed) Historic Preservation Committee Margaret DeWitt, Member with a term running through 12/31/28 (previously appointed) Alex Gotthelf, Member with a term running through 12/31/28 (previously appointed) Mark Hoffman, Member with a term running through 12/31/28 (previously appointed) Sueanne Sylvester, Member with a term running through 12/31/28 (previously appointed) Peter Mills, Alternate Member with a term running through 12/31/26 (previously appointed) Planning Board Bethany Russo, Class IV Member with a term running through 12/31/28 (previously appointed) 6  MINUTES OF THE REORGANIZATION MEETING OF THE MOUNTAIN LAKES BOROUGH COUNCIL JANUARY 6, 2025 HELD AT BOROUGH HALL, 400 BOULEVARD, MOUNTAIN LAKES, NJ 07046 Chris Ryan, Alternate #2 Member with a term running through 12/31/26 (previously appointed) Mitchell Stern, Class II member with a term running through 12/31/25 Thomas Menard, Class III member with a term running through 12/31/25 Lauren Barnett, Class I member with a term running through 12/31/25 Recreation Commission James Aitken, Member with a term running through 12/31/27 (previously appointed) Heather Hornyak, Member with a term running through 12/31/27 (previously appointed) Shade Tree Phyllis Deering, Member with a term running through 12/31/29 (previously appointed) Zoning Board of Adjustment Kelly McCormick, Member with a term running through 12/31/28 (previously appointed) Brett Paddock, Member with a term running through 12/31/28 (previously appointed) Ryan Astrup, 1st Alternate Member with a term running through 12/31/26 (previously appointed) *COUNCIL LIAISON APPOINTMENTS Committee/Commission/Board Liaison/Member Health Commission Tsai Lakes Management Advisory Committee Cannon Traffic & Safety Advisory Committee Menard Environmental Commission Howley Recreation Commission Tsai Library Board of Trustees Muilenburg Memorial Day Advisory Committee Barnett Woodlands Management Advisory Committee Muilenburg Zoning Board of Adjustment Howley Shade Tree Commission Menard Historic Preservation Committee Sheikh Green Team Menard Finance Advisory Committee Barnett Howley Sheikh Planning Board Barnett Menard Affordable Housing Advisory Committee Cannon Muilenburg Sheikh 7  MINUTES OF THE REORGANIZATION MEETING OF THE MOUNTAIN LAKES BOROUGH COUNCIL JANUARY 6, 2025 HELD AT BOROUGH HALL, 400 BOULEVARD, MOUNTAIN LAKES, NJ 07046 Economic Development Advisory Committee Cannon Tsai Sheikh Community Development (County Committee) Tsai Muilenburg (alt) Whippany River Watershed Committee Cannon Subcommittees Liaison/Member Personnel Subcommittee Barnett Muilenburg Tsai Shared Services Subcommittee Barnett Howley Sheikh Public Safety Subcommittee Cannon Muilenburg Menard Department of Public Works Barnett Howley Menard *Approval of the Consent Agenda Council member M 2nd Yes No Abstain Absent Cannon Howley Menard Sheikh Tsai Muilenburg Barnett PUBLIC COMMENT Mayor Barnett opened the meeting to the public. There was no one from the public wishing to speak. ADJOURNMENT at 7:37pm Motion made by Councilmember Menard and seconded by Councilmember Cannon to adjourn the meeting at 7:37pm, with all members in favor signifying by “Aye”. Respectfully Submitted ___________________________ Cara Fox, Borough Clerk 8