Board of Library Trustees

City of Mountain View Minutes - Final Board of Library Trustees Monday, February 22, 2021 7:00 PM Video Conference with No Physical Meeting Location Special Meeting This meeting will be conducted in accordance with State of California Executive Order N-29-20, dated March 17, 2020. All members of the Board of Library Trustees will participate in the meeting by video conference, with no physical meeting location. Members of the public wishing to comment on an item may do so in the following ways: 1. Email comments to lb@mountainview.gov by 5:00 p.m. on the meeting date. Emails will be forwarded to the Board of Library Trustees. Please identify the Agenda Item number in the subject line of your email. All emails received will be entered into the record for the meeting. 2. Provide oral public comments during the meeting: Online: Register in advance to access the meeting via Zoom Webinar: https://mountainview.gov/lb_speakers You will be asked to enter an email address and a name. Your email address will not be disclosed to the public. After registering, you will receive an email with instructions on how to connect to the meeting. When the Chair announces the item on which you wish to speak, click the “raise hand” feature in Zoom. Speakers will be notified of their turn shortly before they are called on to speak. By phone: Dial: (669) 900-9128 and enter Webinar ID: 951 9782 3214 When the Chair announces the item on which you wish to speak, dial *9. Phone participants will be called on by the last two digits of their phone number. When called to speak, please limit your comments to the time allotted (up to 3 minutes, at the discretion of the Chair). City of Mountain View Page 1 Board of Library Trustees Minutes - Final February 22, 2021 For instructions on using the "raise hand" feature in Zoom, visit https://mountainview.gov/raise_hand. 1. CALL TO ORDER Chair Beckman-Harned called meeting to order at 7:04pm 2. ROLL CALL Present 4- Member Elena Lopez, Member Nicole Vogt, Vice Chair Paul Donahue, and Chair Max Beckman-Harned Absent 1- Member Phyllis Bismanovsky 3. MINUTES APPROVAL 3.1 Approve Minutes from January 25, 2021 meeting MOTION - M/S - Donahue/Lopez - To approve the minutes from the January 25, 2021 meeting carried by the following vote: Yes: 4- Member Lopez, Member Vogt, Vice Chair Donahue, and Chair Beckman-Harned Absent: 1- Member Bismanovsky 4. ORAL COMMUNICATIONS FROM THE PUBLIC None 5. DONATIONS 5.1 Eileen Tenney in Memory of Gladys Anenson - $25.00 for Outreach Programs MOTION - M/S - Lopez/Beckman-Harned - To accept donations: Eileen Tenney in memory of Gladys Anenson - $25.00 for outreach programs carried by the following vote: Yes: 4- Member Lopez, Member Vogt, Vice Chair Donahue, and Chair Beckman-Harned Absent: 1- Member Bismanovsky 6. PRESENTATIONS None 7. UNFINISHED BUSINESS 7.1 Diversity, Equity & Inclusion Rubric MOTION - M/S - Lopez/Beckman-Harned - To approve draft rubric with edits as an internal mechanism recommended to use by individual trustees and as a group to look at policies carries by the following vote: Yes: 4- Member Lopez, Member Vogt, Vice Chair Donahue, and Chair Beckman-Harned City of Mountain View Page 2 Board of Library Trustees Minutes - Final February 22, 2021 Absent: 1- Member Bismanovsky 8. NEW BUSINESS 8.1 Library Six-Month Performance Measures Member of the public Sharon Su asked for clarification regarding one of the performance measures and also complimented the library staff. Some discussion and questions regarding the six-month performance measures. 8.2 City Council Advisory Body Webpage, Library Board Webpage and Calendar Information Some discussion, questions and requests related to the locations and procedures for posting Library Board information 9. BOARD/STAFF ANNOUNCEMENTS, UPDATES, REQUESTS, AND COMMITTEE REPORTS 9.1 Library Director's Report Some discussion, questions and requests related to the locations and procedures for posting Library Board information 10. ADJOURNMENT Chair Beckman-Harned adjourned the meeting at 9:01pm NOTICE TO THE PUBLIC: The agenda and staff reports are available online at https://mountainview.legistar.com. Questions and comments regarding the agenda may be directed to the Library ServIces Department at (650) 903-6337 or lb@mountainview.gov. The Board may consider and act on items listed on the agenda in any order. Consideration of the matters noticed herein is not limited by the recommendations indicated herein. It is the policy of the Library Board that all evening meetings of the Board, including Study Sessions, be adjourned no later than 9:00 p.m., which time is referred to as the normal time of adjournment. No new item of business shall be taken up by the Board after 9:00 p.m. unless the Board has determined by majority vote to set aside this policy. In the event it appears that the entire agenda cannot be completed by the normal time of adjournment, the Board may take up and act upon the more pressing agenda items. All agenda items not considered at the meeting shall be on the agenda of the next regular, special, or adjourned regular meeting unless the Board directs otherwise. Pursuant to the Americans with Disabilities Act (ADA), if you need special assistance in this meeting, please contact the Community Services Department at (650) 903-6400. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.160 (b) (1)) City of Mountain View Page 3 Board of Library Trustees Minutes - Final February 22, 2021 ADDRESSING THE BOARD: Interested persons are entitled to speak on any item on the agenda and should make their interest known to the Chair. Anyone wishing to address the Board on an item not on the agenda may do so during the "Oral Communications" part of the agenda. For any agenda item or for Oral Communications on nonagenda items, if there appears to be a large number of speakers, the Chair may reduce speaking time to no less than 1.5 minutes per speaker unless there is an objection from the Board by majority vote. Pursuant to Government Code Section 54954.3(b)(1), at least twice the allotted speaking time will be provided to a member of the public who utilizes a translator. City of Mountain View Page 4