Board of Library Trustees
Regular MeetingMountain View, CA · October 17, 2022
Minutes
City of Mountain View
Minutes - Final
Board of Library Trustees
Monday, October 17, 2022 7:00 PM Video Conference with No Physical Meeting Location
During this declared state of emergency, the meeting will be conducted in accordance
with California Government Code §54953(e) as authorized by resolution. Please contact
city.clerk@mountainview.gov to obtain a copy of the applicable resolution. All members
of the Board of Library Trustees will participate in the meeting by video conference, with
no physical meeting location.
1. CALL TO ORDER
Chairperson Donahue called the meeting to order at 7:02 p.m.
2. ROLL CALL
PRESENT:
Max Beckman-Harned, Member
Paul Donahue, Chairperson
Sharon Su, Vice Chairperson
Nicole Vogt, Member
Phyllis Bismanovsky, Member
Present 5 - Member Max Beckman-Harned, Member Phyllis Bismanovsky, Member Nicole
Vogt, Vice Chair Sharon Su, and Chair Paul Donahue
3. MINUTES APPROVAL
3.1 Approval of Minutes from the September 19, 2022 meeting
MOTION - Beckman-Harned/Bismanovsky (M/S) To approve the Minutes from the
September 19, 2022 Board of Library Trustees Meeting as presented. Motion carried.
Votes taken by roll call.
Yes: 5- Member Beckman-Harned, Member Bismanovsky, Member Vogt, Vice Chair Su,
and Chair Donahue
4. ORAL COMMUNICATIONS FROM THE PUBLIC
No comments from the Public.
5. DONATIONS
None.
6. PRESENTATIONS
6.1 Annual Report - Friends of the Mountain View Library Presentation
City of Mountain View Page 1
Board of Library Trustees Minutes - Final October 17, 2022
Friends of the Mountain View Library President Sarah Donahue presented information
about the Friends non-profit organization which promotes and raise funds for the Library.
There are three primary sources for raising funds, the Friends' lobby shop, book sale
events and online book sales. All three sources rely on donations of materials from the
community.
Financial report update from 2021, the Friends gave $13,000 to the Library which is a low
amount due to the restrictions and challenges from the pandemic. In 2021 - 2022 that
amount increased to nearly $70,000 as restrictions from the pandemic were lifted, while
working with limited number of volunteers. The Friends work as a pass through for
organizations providing grants to the Library, noting $170,000 was given in total however,
$100,000 given as part of the Tides Foundation grant.
The Friends are proud to sponsor funds for events and programs at the Library. The
Friends provided scholarship funds to individuals wanting to earn their high school
diploma online through the Career Online High School Program. Noting $40,000 went
towards books, $10,000 towards programming materials/supplies and with $5,000
towards the Mango Language program. Funds also helped support the following programs
and events: Discover and Go, Author visits, Bike Clinics, San Jose Opera.
Each Library Board Member thanked the Friends for their continued support and
dedicated work that contributes to the success of the Library's program and events.
Questions from Board Members:
Member Bismanovsky asked about public donations and if there have been an impact on
sales as patrons are utilizing more of the electronic resources like the Kindle.
Member Beckman-Harned asked what happens to the books sorted out from the Library
collection.
Vice Chairperson Su asked how does the Friends assist with pass through donations and
if there's a way to distinguish the donations between the Friends or the Library
Department.
Friends President Sarah Donahue informed the Board that many people are using the
Kindle or e-services but have not impacted people who are interested in purchasing
books. Books that are sorted out from the Library goes to the Friends which they will
recycle, reuse or sell at their book sale event. Financial donations go through the Friends
or sometimes sent directly to the Library. Library Director Gray shared that it varies and
can be a combination of both.
Friends President Sarah Donahue also shared kudos about having a work space at the
Library for their volunteers. The work space is rent free compared to other City's Public
Libraries. Having no cost or little overhead, majority of the money raised goes directly to
support the Library.
7. UNFINISHED BUSINESS
None.
8. NEW BUSINESS
None.
City of Mountain View Page 2
Board of Library Trustees Minutes - Final October 17, 2022
9. BOARD/STAFF ANNOUNCEMENTS, UPDATES, REQUESTS, AND COMMITTEE
REPORTS
9.1 Library Director's Report
Library Director Gray shared her appreciation and thanked the Friends of the Mountain
View Library for their service, dedication and support with programs, materials and
events. Noting the Celebration of Services, Library Director Gray thanked Chairperson
Donahue and Board Member Beckman-Harned for serving on the Board of Library
Trustees for eight years.
Other updates include the Hispanic Heritage chalk mural outside the park doors and
upcoming online talks with Jackson Galaxy who is a cat expert.
Questions/Comments from Board Members:
Member Vogt asked if staff felt overwhelmed moderating the online talks. Noting the Jim
Butcher, Sci-Fi Month and the Becky Chambers online talks had attendees participating
out of state.
Member Beckman-Harned commented about Jim Butcher's platform and how the talk
was advertised on his newsletter which may have resulted in higher attendance with
people out of state.
Member Beckman-Harned shared it was exciting to see the Bookmobile back, asked if
there were any reports regarding the first rounds of operations and if there are plans to
expand stops/schedules in the future. Shared his positive experience in the past when
the Bookmobile stopped by Microsoft.
Chairperson Donahue asked about how the schools were selected. Noting the Springer
School is part of the Los Altos School District but located in Mountain View. Did these
schools asked for the Bookmobile to stop at their location.
Vice Chairperson Su asked if anyone within the vicinity can use the Bookmobile or was it
closed off to people who were not within the proximity of the Bookmobile's location.
Member Beckman-Harned asked about the outdoor Fall story time through November 15
and if this will stop due to the holiday or if there's a high demand. Will this continue
indoor or outdoor, what determine this decision. Also asked about the Pacific Library
Partnership, Future of Library Conference, when is it, what’s the scope. Are there funds
available for Board Members to attend conferences.
Library Director Gray provided the Board Members with the following information:
Staff moderating online talks with attendees from out of state was not challenging and
worked out well for the presenter and staff moderator. With the soft re-launch of the
Bookmobile, staff is continuing to access the schedule with different stops/locations, all
good reports with a few technology issues but otherwise going well.
The schools were selected based on previous routes and list. Staff took into
consideration the parking restrictions and being able to maneuver the Bookmobile for
accessibility within the parking lot area were factors on selecting the school's location.
Staff vacancies is another factor that limits support with coverage for the Bookmobile. The
Bookmobile is open to all members of the public and not closed off to anyone.
City of Mountain View Page 3
Board of Library Trustees Minutes - Final October 17, 2022
Fall Story time will continue outdoor due to interest and high attendance. If weather
permits, this program will continue to be held outdoors.
Library Director Gray confirmed there is a budget of $500 available for Board Members to
attend a conference. The Library California Association Conference will be held in
Sacramento sometime in June and will be in person. The Future of Library Conference is
October 18 from 9am – 4pm, this will be the first in person conference. Library Adult
Services Manager, Melvyn Yabut who is the Chair of Staff Development Committee for 8
years helped plan the event. Library Youth Services Manager, Tarri Ryan is part of the
panel presenting on the student connect card process and impact. Other topics will
include book banning, talks on critical thinking and race theory, panel on un-housed
individuals, digital lending and access to digital materials.
9.2 Agenda Setting
- Review proposed budget items for next Fiscal Year 2023-24
- Approve dates for 2023 Board of Library Trustees Meeting days
- Presentation on Catalog selection
10. ADJOURNMENT
Having no further business, Chairperson Donahue adjourned the meeting at 8:09 p.m.
The next Board of Library Trustees meeting will be held on Monday, December 12, 2022
at 7:00 p.m.
Submitted for approval by Joy Phaphakdy.
Approved on December 12, 2022.
City of Mountain View Page 4
Agenda
City of Mountain View
Agenda
Board of Library Trustees
Monday, October 17, 2022 7:00 PM Video Conference with No Physical Meeting Location
During this declared state of emergency, the meeting will be conducted in accordance with
California Government Code §54953(e) as authorized by resolution. Please contact
city.clerk@mountainview.gov to obtain a copy of the applicable resolution. All members of the
Board of Library Trustees will participate in the meeting by video conference, with no physical
meeting location.
Members of the public wishing to comment on an item may do so in the following ways:
1. Email comments to lb@mountainview.gov by 5:00 p.m. on the meeting date. Emails will be
forwarded to Board of Library Trustees. Please identify the Agenda Item number in the subject line
of your email. All emails received will be entered into the record for the meeting.
2. Provide oral public comments during the meeting:
Online:
You may join the Zoom Webinar using this link: https://mountainview.gov/meeting
You will be asked to enter an email address and a name. Your email address will not be disclosed
to the public.
When the Chair announces the item on which you wish to speak, click the “raise hand” feature in
Zoom. Speakers will be notified of their turn shortly before they are called on to speak.
By phone:
Dial: (669) 900-9128 and enter Webinar ID: 852 1387 7281
When the Chair announces the item on which you wish to speak, dial *9. Phone participants will
be called on by the last two digits of their phone number.
When called to speak, please limit your comments to the time allotted (up to 3 minutes, at the
discretion of the Chair).
For instructions on using the "raise hand" feature in Zoom, visit
https://mountainview.gov/raise_hand.
City of Mountain View Page 1 Printed on 10/14/2022
Board of Library Trustees Agenda October 17, 2022
1. CALL TO ORDER
2. ROLL CALL
3. MINUTES APPROVAL
3.1 Approval of Minutes from the September 19, 2022 meeting
Recommendation: Review and approve Minutes from September 19, 2022 meeting.
Attachments: Library Board Minutes September 19, 2022
4. ORAL COMMUNICATIONS FROM THE PUBLIC
This portion of the meeting is reserved for persons wishing to address the Board on any matter not on the
agenda. Speakers are limited to three minutes. State law prohibits the Board from acting on non-agenda
items.
5. DONATIONS
None.
6. PRESENTATIONS
6.1 Annual Report - Friends of the Mountain View Library Presentation
Recommendation: Presentation from the Friends of the Mountain View Library President Sarah
Donahue.
7. UNFINISHED BUSINESS
None.
8. NEW BUSINESS
None.
9. BOARD/STAFF ANNOUNCEMENTS, UPDATES, REQUESTS, AND COMMITTEE REPORTS
No action will be taken on any questions raised by the Board at this time.
9.1 Library Director's Report
Recommendation: Review Library Director's Report.
Attachments: Library Director's Report
City of Mountain View Page 2 Printed on 10/14/2022
Board of Library Trustees Agenda October 17, 2022
9.2 Agenda Setting
10. ADJOURNMENT
NOTICE TO THE PUBLIC:
The agenda and staff reports are available online at https://mountainview.legistar.com.
Questions and comments regarding the agenda may be directed to the Library ServIces Department at (650) 903-6337 or
lb@mountainview.gov.
The Board may consider and act on items listed on the agenda in any order. Consideration of the matters noticed herein is not limited by
the recommendations indicated herein.
It is the policy of the Library Board that all evening meetings of the Board, including Study Sessions, be adjourned no later than 9:00 p.m.,
which time is referred to as the normal time of adjournment. No new item of business shall be taken up by the Board after 9:00 p.m.
unless the Board has determined by majority vote to set aside this policy. In the event it appears that the entire agenda cannot be
completed by the normal time of adjournment, the Board may take up and act upon the more pressing agenda items. All agenda items
not considered at the meeting shall be on the agenda of the next regular, special, or adjourned regular meeting unless the Board directs
otherwise.
Pursuant to the Americans with Disabilities Act (ADA), if you need special assistance in this meeting, please contact the Community
Services Department at (650) 903-6400. Notification of 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting. (28 CFR 35.160 (b) (1))
ADDRESSING THE BOARD:
Interested persons are entitled to speak on any item on the agenda and should make their interest known to the Chair.
Anyone wishing to address the Board on an item not on the agenda may do so during the "Oral Communications" part of the agenda.
For any agenda item or for Oral Communications on nonagenda items, if there appears to be a large number of speakers, the Chair may
reduce speaking time to no less than 1.5 minutes per speaker unless there is an objection from the Board by majority vote.
Pursuant to Government Code Section 54954.3(b)(1), at least twice the allotted speaking time will be provided to a member of the public
who utilizes a translator.
City of Mountain View Page 3 Printed on 10/14/2022
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