Board of Library Trustees
Regular MeetingMountain View, CA · January 23, 2023
Minutes
City of Mountain View
Minutes - Final
Board of Library Trustees
Monday, January 23, 2023 7:00 PM Video Conference with No Physical Meeting Location
Special Meeting
During this declared state of emergency, the meeting will be conducted in accordance
with California Government Code §54953(e) as authorized by resolution. Please contact
city.clerk@mountainview.gov to obtain a copy of the applicable resolution. All members
of the Board of Library Trustees will participate in the meeting by video conference, with
no physical meeting location.
1. CALL TO ORDER
Vice Chair Su called the meeting to order at 7:04 p.m.
2. ROLL CALL
PRESENT:
Phyllis Bismanovsky, Member
Kristin Higaki, Member
Eric Nehrlich, Member
Nicole Vogt, Member
Sharon Su, Vice Chairperson
Present 5 - Member Phyllis Bismanovsky, Member Kristin Higaki, Member Eric Nehrlich,
Member Nicole Vogt, and Vice Chair Sharon Su
3. MINUTES APPROVAL
3.1 Approval of Minutes from December 12, 2022 meeting
MOTION - Vogt/Nehrlich (M/S) To approve the Minutes from the December 12, 2022
Board of Library Trustees Meeting as presented. Motion carried. Votes taken by roll call.
Yes: 3- Member Bismanovsky, Member Vogt, and Vice Chair Su
Abstain: 2- Member Higaki, and Member Nehrlich
4. ORAL COMMUNICATIONS FROM THE PUBLIC
No public comments.
5. DONATIONS
5.1 Library Donations
Accepted Library Donations from:
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Board of Library Trustees Minutes - Final January 23, 2023
$400 - Cecily Chang
$1,000 - Rebecca Galiotto
Vice Chair Su thanked and appreciated the donors for their donation.
Library Director Gray confirmed donations were made towards the Youth Programs.
MOTION - Bismanovsky/Vogt (M/S) To accept donations. Motion carried. Votes taken by
roll call.
Yes: 5- Member Bismanovsky, Member Higaki, Member Nehrlich, Member Vogt, and Vice
Chair Su
6. PRESENTATIONS
6.1 Adult Programs Presentation
Librarian, Kyle Hval presented on Adult Programs about their goals to entertain, educate
and celebrate the diverse community of Mountain View. The Adult division coordinates a
variety of programs which are free to members of the public. Programs are coordinated to
support lifelong learning, strengthen the community by being inclusive and reflective of the
cultural, racial, and social diversity. Thanked the Friends of the Mountain View Library for
their generosity with sponsoring most events, supplying program materials and paying for
presenters or guest speakers. Adult and Youth divisions adapted to virtual programs
which began in early May 2020. In fiscal year 2021-2022, the Adult division offered 207
programs with a combined attendance of 3,974 with 1,326 of those programs being
in-person.
Questions from Board Members:
Member Vogt asked about the time availability for the two program rooms for the adult
programs and if the City Council will return to utilize the space for their Q&A group
session. Commenting it was nice to see the free tax help back in person, a valuable
resource for the community.
Member Nehrlich asked how public input is obtained and how are new programs created.
Vice Chair Su asked about virtual programs. How is the interest of local author gauged
compared to the interest of national online programs such as the Author Series. Shared
appreciation for staff's efforts with program flexibility, innovation, patience and
thoughtfulness. Enjoyed hearing about the library's effort to support vulnerable populations
and asked about how the human library is recruited.
Member Higaki asked if there was a minimum number of programs set every year and are
there limitations in reaching those goals.
Librarian Hval shared it was great to have both program rooms available for in-person
programs. There are two to four programs per week, which have been working out well.
Programs are coordinated based on categories, successful programs that have been
done in the past with good feedback, review if there are gaps with variety of programs,
take suggestions from the community and considers current initiatives from the City
Council for the fiscal year. Having programs to promote local authors and also being a
venue for the community to join in on national online programs such as the online Author
Series is a great opportunity as we may not have the funds to afford those types of
platforms. Recruitment for the Human Library are vetted and trained by the Human Library
Organization before being available at programs.
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Board of Library Trustees Minutes - Final January 23, 2023
Assistant Library Director Yabut shared details on how programs are created based on
the goals or projects for the current fiscal year, which most fall into the City Council
initiatives. Shared how Librarian Hval connects with authors by cold calling to ask if
they're interested in doing a program. Continually conduct program surveys on
satisfaction and what the public wants more of. Making sure there is a balance with the
programs that are being offered and noting how staff was able to pivot from in-person
programs to virtual programs during the pandemic. Learning to embrace the situation
which resulted in keeping the virtual programs. Ongoing programs are not based on a
number goal for the fiscal year, rather based on variety, interest, diversity and initiatives
from the Library and City Council.
Library Director Gray clarified it would be up to the City Manager's and the City Clerk's
office on selecting the venue to hold Q&A City Council group sessions. Performance
measures are based on satisfaction and not the quantity but quality of the program.
Library Board will review the six months and annual review for those performance
measures.
7. UNFINISHED BUSINESS
None.
8. NEW BUSINESS
8.1 Elect Chair and Vice-Chair
Elect Chairperson
MOTION - Vogt/Nehrlich (M/S) To elect Sharon Su as Chair. Motion carried. Votes taken
by roll call.
Yes: 5- Member Bismanovsky, Member Higaki, Member Nehrlich, Member Vogt, and Vice
Chair Su
Elect Vice-Chairperson.
MOTION - Bismanovsky/Su/Vogt (M/S) To elect Eric Nehrlich as Vice Chair. Motion
carried. Votes taken by roll call.
Yes: 5- Member Bismanovsky, Member Higaki, Member Nehrlich, Member Vogt, and Vice
Chair Su
9. BOARD/STAFF ANNOUNCEMENTS, UPDATES, REQUESTS, AND COMMITTEE
REPORTS
9.1 Library Director's Report
Library Director Gray gave an update about current recruitment for the Library Manager
position while there are four vacant Librarian positions. Beginning in February, Boards and
Commission will be in-person meetings. Noting, due to the holiday in February with only
three weeks until the next meeting in March, it's likely to be canceled.
Performance measures are usually done in February or March, every two years the City
Council will do their goal setting and will ask Boards and Commissions for their input.
9.2 Agenda Setting
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Board of Library Trustees Minutes - Final January 23, 2023
- Mid-year Performance Measures.
- Input on City Council goals
- Staff presentation.
10. ADJOURNMENT
Having no further business, Chairperson Su adjourned the meeting at 8:17 p.m.
The next Board of Library Trustees meeting will be on Monday, February 27, 2023 at 7:00
p.m.
Submitted for approval by Joy Phaphakdy.
Approved on February 27, 2023.
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Agenda
City of Mountain View
Agenda
Board of Library Trustees
Monday, January 23, 2023 7:00 PM Video Conference with No Physical Meeting Location
Special Meeting
During this declared state of emergency, the meeting will be conducted in accordance with
California Government Code §54953(e) as authorized by resolution. Please contact
city.clerk@mountainview.gov to obtain a copy of the applicable resolution. All members of the
Board of Library Trustees will participate in the meeting by video conference, with no physical
meeting location.
Members of the public wishing to comment on an item may do so in the following ways:
1. Email comments to lb@mountainview.gov by 5:00 p.m. on the meeting date. Emails will be
forwarded to the Board of Library Trustees. Please identify the Agenda Item number in the subject
line of your email. All emails received will be entered into the record for the meeting.
2. Provide oral public comments during the meeting:
Online:
You may join the Zoom Webinar using this link: https://mountainview.gov/meeting
You will be asked to enter an email address and a name. Your email address will not be disclosed
to the public.
When the Chair announces the item on which you wish to speak, click the “raise hand” feature in
Zoom. Speakers will be notified of their turn shortly before they are called on to speak.
By phone:
Dial: (669) 900-9128 and enter Webinar ID: 884 2128 2106
When the Chair announces the item on which you wish to speak, dial *9. Phone participants will
be called on by the last two digits of their phone number.
When called to speak, please limit your comments to the time allotted (up to 3 minutes, at the
discretion of the Chair).
City of Mountain View Page 1 Printed on 1/20/2023
Board of Library Trustees Agenda January 23, 2023
For instructions on using the "raise hand" feature in Zoom, visit
https://mountainview.gov/raise_hand.
1. CALL TO ORDER
2. ROLL CALL
3. MINUTES APPROVAL
3.1 Approval of Minutes from December 12, 2022 meeting
Recommendation: Review and approve minutes from December 12, 2022 meeting.
Attachments: Board of Library Trustees Minutes December 12, 2022
4. ORAL COMMUNICATIONS FROM THE PUBLIC
This portion of the meeting is reserved for persons wishing to address the Board on any matter not on the
agenda. Speakers are limited to three minutes. State law prohibits the Board from acting on non-agenda
items.
5. DONATIONS
5.1 Library Donations
Recommendation: Accept Library Donations.
$400 - Cecily Chang
$1,000 - Rebecca Galiotto
6. PRESENTATIONS
6.1 Adult Programs Presentation
Recommendation: Kyle Hval, Librarian - Adult Programs Presentation.
Attachments: Programs for Adults Memo
7. UNFINISHED BUSINESS
None.
8. NEW BUSINESS
8.1 Elect Chair and Vice-Chair
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Board of Library Trustees Agenda January 23, 2023
Recommendation: Elect Chairperson and Vice-Chairperson.
9. BOARD/STAFF ANNOUNCEMENTS, UPDATES, REQUESTS, AND COMMITTEE REPORTS
No action will be taken on any questions raised by the Board at this time.
9.1 Library Director's Report
Recommendation: Review Library Director's Report.
Attachments: Library Director's Report January 23, 2023
9.2 Agenda Setting
10. ADJOURNMENT
NOTICE TO THE PUBLIC:
The agenda and staff reports are available online at https://mountainview.legistar.com.
Questions and comments regarding the agenda may be directed to the Library ServIces Department at (650) 903-6337 or
lb@mountainview.gov.
The Board may consider and act on items listed on the agenda in any order. Consideration of the matters noticed herein is not limited by
the recommendations indicated herein.
It is the policy of the Library Board that all evening meetings of the Board, including Study Sessions, be adjourned no later than 9:00 p.m.,
which time is referred to as the normal time of adjournment. No new item of business shall be taken up by the Board after 9:00 p.m.
unless the Board has determined by majority vote to set aside this policy. In the event it appears that the entire agenda cannot be
completed by the normal time of adjournment, the Board may take up and act upon the more pressing agenda items. All agenda items
not considered at the meeting shall be on the agenda of the next regular, special, or adjourned regular meeting unless the Board directs
otherwise.
Pursuant to the Americans with Disabilities Act (ADA), if you need special assistance in this meeting, please contact the Community
Services Department at (650) 903-6400. Notification of 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting. (28 CFR 35.160 (b) (1))
ADDRESSING THE BOARD:
Interested persons are entitled to speak on any item on the agenda and should make their interest known to the Chair.
Anyone wishing to address the Board on an item not on the agenda may do so during the "Oral Communications" part of the agenda.
For any agenda item or for Oral Communications on nonagenda items, if there appears to be a large number of speakers, the Chair may
reduce speaking time to no less than 1.5 minutes per speaker unless there is an objection from the Board by majority vote.
Pursuant to Government Code Section 54954.3(b)(1), at least twice the allotted speaking time will be provided to a member of the public
who utilizes a translator.
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