Board of Library Trustees
Regular MeetingMountain View, CA · June 19, 2023
Minutes
City of Mountain View
Minutes - Final
Board of Library Trustees
Monday, June 19, 2023 7:00 PM Library Program Room - 2nd Floor
1. CALL TO ORDER
Chairperson Su called the meeting to order at 7:04 p.m.
2. ROLL CALL
Present 4 - Member Phyllis Bismanovsky, Member Nicole Vogt, Vice Chair Eric Nehrlich, and Chair Sharon
Su
Absent 1 - Member Kristin Higaki
3. MINUTES APPROVAL
3.1 Approval of Minutes from April 24, 2023 meeting
MOTION - Nehrlic/Vogt (M/S) To approve the Minutes from the April 24, 2023 Board of Library Trustees
Meeting as presented. Motion carried. Votes taken by roll call.
Yes: 4 - Member Bismanovsky, Member Vogt, Vice Chair Nehrlich, and Chair Su
4. ORAL COMMUNICATIONS FROM THE PUBLIC
No public comments.
5. DONATIONS
None.
6. PRESENTATIONS
6.1 Aspen Catalog Presentation
Senior Librarian, Joy Wiser presented on the new Aspen Catalog. Gave an overview of the new catalog, how
to navigate through the catalog, search filters and calendar events. Showed new features such as the
notification banner at the very top of the webpage which informs the public of important alerts or updates from
the library. Demonstrated how to sing in to view account details, available menu options, how to suggest a
purchase, how to create a list that can be shared and how to submit book ratings. Provided instructions on
how to import previous book lists from Encore. Noted book lists are not visible and remain private from the
library, only the account holder will have access to view those details.
7. UNFINISHED BUSINESS
None.
8. NEW BUSINESS
8.1 Fiscal Year 2023-24 Workplan and Planning Calendar
City of Mountain View Page 1
Board of Library Trustees Minutes - Final June 19, 2023
Library Director, Tracy Gray summarized the Library Board's Workplan and Planning Calendar for the new
Fiscal Year 2023-24. Vice Chairperson Nehrlic asked, how often does the Workplan change from year to
year and who is responsible for selecting the agenda topics. Library Director, Tracy Gary informed the Library
Board that the Workplan tends to stay the same from year to year. Agenda topics are mostly selected by
the Library Director or from Board Members who have suggested topics.
MOTION: Nerhlic/Bismanovsky (M/S) To accept Fiscal Year 2023-24 Workplan and Planning Calendar.
Motion Carried. Votes taken by roll call.
Yes: 4 - Member Bismanovsky, Member Vogt, Vice Chair Nehrlich, and Chair Su
9. BOARD/STAFF ANNOUNCEMENTS, UPDATES, REQUESTS, AND COMMITTEE REPORTS
9.1 Library Director's Report
Library Director, Tracy Gray gave an update on the Library Department's budget for Fiscal Year 2023-24. City
Council moved forward with the recommended budget at their June 13 meeting and the final adoption of the
budget will be held at the City Council's meeting on June 27. Library Department requested for additional
funding towards digital resources, additional staff, a limited termed position for a lead security guard position
and contracted security. The History Center will get a refresh which will include new carpet, paint and
furniture. One of next year's goal will be to do an inventory of the items in the History Center.
9.2 Agenda setting
- July meeting is to be determined as several staff will be out.
- August meeting will review Fiscal Year 2022-23 goals, accomplishments, performance and workload
measures.
- September will be the Celebration of Services event, pending further details from the City Clerk's office.
10. ADJOURNMENT
The meeting is adjourned at 8:03 p.m.
The next Board of Library Trustees' meeting will be held on Monday July 17, 2023.
Minutes Submitted for approval by Joy Phaphakdy.
Approved on August 21, 2023.
City of Mountain View Page 2
Agenda
City of Mountain View
Agenda
Board of Library Trustees
Monday, June 19, 2023 7:00 PM Library Program Room - 2nd Floor
1. CALL TO ORDER
2. ROLL CALL
3. MINUTES APPROVAL
3.1 Approval of Minutes from April 24, 2023 meeting
Recommendation: Review and approve minutes from April 24, 2023 meeting.
Attachments: Board of Library Trustees Minutes April 24, 2023
4. ORAL COMMUNICATIONS FROM THE PUBLIC
This portion of the meeting is reserved for persons wishing to address the Board on any matter not on the
agenda. Speakers are limited to three minutes. State law prohibits the Board from acting on non-agenda
items.
5. DONATIONS
6. PRESENTATIONS
6.1 Aspen Catalog Presentation
Recommendation: Staff Presentation:
Senior Librarian, Joy Wiser
7. UNFINISHED BUSINESS
8. NEW BUSINESS
8.1 Fiscal Year 2023-24 Workplan and Planning Calendar
Recommendation: Review and approve Fiscal Year 2023-24 Workplan and Planning Calendar.
City of Mountain View Page 1 Printed on 6/16/2023
Board of Library Trustees Agenda June 19, 2023
Attachments: Board of Library Trustees Workplan Fiscal Year 2023-24
Board of Library Trustees Planning Calendar Fiscal Year 2023-24
9. BOARD/STAFF ANNOUNCEMENTS, UPDATES, REQUESTS, AND COMMITTEE REPORTS
No action will be taken on any questions raised by the Board at this time.
9.1 Library Director's Report
Recommendation: Review Library Director's report.
Attachments: Library Director's Report June 19, 2023
9.2 Agenda setting
10. ADJOURNMENT
NOTICE TO THE PUBLIC:
The agenda and staff reports are available online at https://mountainview.legistar.com.
Questions and comments regarding the agenda may be directed to the Library Department at (650) 903-6887 or lb@mountainview.gov.
The Board may consider and act on items listed on the agenda in any order. Consideration of the matters noticed herein is not limited by
the recommendations indicated herein.
It is the policy of the Library Board that all evening meetings of the Board, including Study Sessions, be adjourned no later than 9:00 p.m.,
which time is referred to as the normal time of adjournment. No new item of business shall be taken up by the Board after 9:00 p.m.
unless the Board has determined by majority vote to set aside this policy. In the event it appears that the entire agenda cannot be
completed by the normal time of adjournment, the Board may take up and act upon the more pressing agenda items. All agenda items
not considered at the meeting shall be on the agenda of the next regular, special, or adjourned regular meeting unless the Board directs
otherwise.
Pursuant to the Americans with Disabilities Act (ADA), if you need special assistance in this meeting, please contact the Community
Services Department at (650) 903-6400. Notification of 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting. (28 CFR 35.160 (b) (1))
ADDRESSING THE BOARD:
Interested persons are entitled to speak on any item on the agenda and should make their interest known to the Chair.
Anyone wishing to address the Board on an item not on the agenda may do so during the "Oral Communications" part of the agenda.
For any agenda item or for Oral Communications on nonagenda items, if there appears to be a large number of speakers, the Chair may
reduce speaking time to no less than 1.5 minutes per speaker unless there is an objection from the Board by majority vote.
Pursuant to Government Code Section 54954.3(b)(1), at least twice the allotted speaking time will be provided to a member of the public
who utilizes a translator.
City of Mountain View Page 2 Printed on 6/16/2023
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