Board of Library Trustees
Regular MeetingMountain View, CA · August 21, 2023
Minutes
City of Mountain View
Minutes - Final
Board of Library Trustees
Monday, August 21, 2023 7:00 PM Library Program Room - 2nd Floor
1. CALL TO ORDER
Chairperson Su called the meeting to order at 7:02 p.m.
2. ROLL CALL
Present 4 - Member Phyllis Bismanovsky, Member Kristin Higaki, Member Nicole Vogt, and Chair Sharon
Su
Absent 1 - Vice Chair Eric Nehrlich
3. MINUTES APPROVAL
3.1 Approval of Minutes from June 19, 2023 meeting
MOTION - Vogt/Bismanovsky (M/S) to approve the Minutes from the June 19, 2023 Board of Library Trustees'
meeting as presented. Motion carried. Votes taken by roll call.
Yes: 4 - Member Bismanovsky, Member Higaki, Member Vogt, and Chair Su
4. ORAL COMMUNICATIONS FROM THE PUBLIC
Lada Adamic, commented on the Friends of the Mountain View Library book donation availability.
5. DONATIONS
5.1 Library Donation
Accept Library Donation:
$40 - Hazel and Erol Okter's Lemonade Stand
Chairperson Su thanked Hazel and Erol for their thoughtfulness and generosity.
MOTION - Higaki/Bismanovsky (M/S) to accept donation. Motion carried. Votes taken by roll call.
Yes: 4 - Member Bismanovsky, Member Higaki, Member Vogt, and Chair Su
6. PRESENTATIONS
None.
7. UNFINISHED BUSINESS
None.
8. NEW BUSINESS
8.1 Fiscal Year 2022-23 Library Significant Accomplishments,
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Board of Library Trustees Minutes - Final August 21, 2023
Performance/Workload Measures, Goals/Projects and Year In Review.
Library Director, Tracy Gray summarized the Fiscal Year 2022-23 accomplishments which included Career
Online High School graduates, new Citywide and Library website along with the launch of the new Aspen
catalog. Worked in collaboration with the City Manager's Office to host the Elevate Mountain View pilot
program.
Noting number of visits increased significantly, almost 40% increase in visitors. Circulation has also
increased significantly, attendees at programs also had high attendance even with several staff vacancies.
Part of the new Fiscal Year 2023-24 goals will include the launch of the new electric bookmobile, inventory of
the History Center items and additional seating with new tables and chairs.
8.2 Group Study and Program Room Use Policy
Librarian, Mark Jack presented on the revisions made to the Group Study and Program Room Use Policy.
Gave a summarized list of changes that will be more efficient and will reduce wait times during a
cancellation. Clarified the language for usage, time limit and how those changes will help ease the process
when reserving a study room.
MOTION - Bismanovsky/Vogt (M/S) to accept the Group Study and Program Room Use Policy as
presented. Motion carried. Votes taken by roll call.
Yes: 4 - Member Bismanovsky, Member Higaki, Member Vogt, and Chair Su
9. BOARD/STAFF ANNOUNCEMENTS, UPDATES, REQUESTS, AND COMMITTEE REPORTS
9.1 Library Director's Report
Library Director, Tracy Gray gave an update on Summer Reading, which has been very busy and successful
with participants completing their summer reading list and claiming their prize. Library tours have also
increased which included a tour for the City's Sister City Iwata, Japan, this summer.
9.2 Agenda setting
- The Celebration of Service event in September.
- A meeting with the Friends of the Mountain View Library Board in October.
10. ADJOURNMENT
The meeting is adjourned at 8:08 p.m.
The next Board of Library Trustees' meeting will be held on Monday, September 18, 2023, at 7:00 p.m.
Minutes submitted for approval by Joy Phaphakdy.
Approved on September 18, 2023.
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Agenda
City of Mountain View
Agenda
Board of Library Trustees
Monday, August 21, 2023 7:00 PM Library Program Room - 2nd Floor
1. CALL TO ORDER
2. ROLL CALL
3. MINUTES APPROVAL
3.1 Approval of Minutes from June 19, 2023 meeting
Recommendation: Review and approve minutes from June 19, 2023 meeting.
Attachments: Board of Library Trustees Minutes June 19, 2023
4. ORAL COMMUNICATIONS FROM THE PUBLIC
This portion of the meeting is reserved for persons wishing to address the Board on any matter not on the
agenda. Speakers are limited to three minutes. State law prohibits the Board from acting on non-agenda
items.
5. DONATIONS
5.1 Library Donation
Recommendation:
Accept Library Donation:
$40 - Hazel and Erol Okter's Lemonade Stand
6. PRESENTATIONS
7. UNFINISHED BUSINESS
8. NEW BUSINESS
City of Mountain View Page 1 Printed on 8/18/2023
Board of Library Trustees Agenda August 21, 2023
8.1 Fiscal Year 2022-23 Library Significant Accomplishments, Performance/Workload Measures,
Goals/Projects and Year In Review.
Recommendation: Review and discuss performance measures and year in review.
Attachments: Fiscal Year 2022-23 Library Summary
Fiscal Year 2022-23 Library Performance Measures
Fiscal Year 2022-23 In Review
8.2 Group Study and Program Room Use Policy
Recommendation: Review and adopt Group Study and Program Room Use Policy.
Attachments: Group Study and Program Room Use Memorandum
Library Group Study and Program Room Use Policy
9. BOARD/STAFF ANNOUNCEMENTS, UPDATES, REQUESTS, AND COMMITTEE REPORTS
No action will be taken on any questions raised by the Board at this time.
9.1 Library Director's Report
Recommendation: Review Library Director's report.
Attachments: Library Director's Report August 21, 2023
9.2 Agenda setting
10. ADJOURNMENT
NOTICE TO THE PUBLIC:
The agenda and staff reports are available online at https://mountainview.legistar.com.
Questions and comments regarding the agenda may be directed to the Library Department at (650) 903-6887 or lb@mountainview.gov.
The Board may consider and act on items listed on the agenda in any order. Consideration of the matters noticed herein is not limited by
the recommendations indicated herein.
It is the policy of the Library Board that all evening meetings of the Board, including Study Sessions, be adjourned no later than 9:00 p.m.,
which time is referred to as the normal time of adjournment. No new item of business shall be taken up by the Board after 9:00 p.m.
unless the Board has determined by majority vote to set aside this policy. In the event it appears that the entire agenda cannot be
completed by the normal time of adjournment, the Board may take up and act upon the more pressing agenda items. All agenda items
not considered at the meeting shall be on the agenda of the next regular, special, or adjourned regular meeting unless the Board directs
otherwise.
Pursuant to the Americans with Disabilities Act (ADA), if you need special assistance in this meeting, please contact the Community
Services Department at (650) 903-6400. Notification of 48 hours prior to the meeting will enable the City to make reasonable
arrangements to ensure accessibility to this meeting. (28 CFR 35.160 (b) (1))
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Board of Library Trustees Agenda August 21, 2023
ADDRESSING THE BOARD:
Interested persons are entitled to speak on any item on the agenda and should make their interest known to the Chair.
Anyone wishing to address the Board on an item not on the agenda may do so during the "Oral Communications" part of the agenda.
For any agenda item or for Oral Communications on nonagenda items, if there appears to be a large number of speakers, the Chair may
reduce speaking time to no less than 1.5 minutes per speaker unless there is an objection from the Board by majority vote.
Pursuant to Government Code Section 54954.3(b)(1), at least twice the allotted speaking time will be provided to a member of the public
who utilizes a translator.
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