Performing Arts Committee

City of Mountain View Agenda Performing Arts Committee Wednesday, March 24, 2021 6:15 PM Video Conference with No Physical Meeting Location Special Meeting This meeting will be conducted in accordance with State of California Executive Order N-29-20, dated March 17, 2020. All members of the Performing Arts Committee will participate in the meeting by video conference, with no physical meeting location. Members of the public wishing to comment on an item on the agenda may do so in the following ways: 1. Email comments to PerformingArts@mountainview.gov by 5:00 p.m. on the meeting date. Emails will be forwarded to the Performing Arts Committee. Please identify the Agenda Item number in the subject line of your email. All emails received will be entered into the record for the meeting. 2. Provide oral public comments during the meeting: Online: Register in advance to access the meeting via Zoom Webinar: https://mountainview.gov/pac_speakers You will be asked to enter an email address and a name. Your email address will not be disclosed to the public. After registering, you will receive an email with instructions on how to connect to the meeting. When the Chair announces the item on which you wish to speak, click the “raise hand” feature in Zoom. Speakers will be notified of their turn shortly before they are called on to speak. By phone: Dial: 1-669-900-9128 and enter Webinar ID: 985-4652-6834 Password: 246733 When the Chair announces the item on which you wish to speak, dial *9. Phone participants will be called on by the last two digits of their phone number. When called to speak, please limit your comments to the time allotted (up to 3 minutes, at the discretion of the Chair). City of Mountain View Page 1 Printed on 3/19/2021 Performing Arts Committee Agenda March 24, 2021 1. CALL TO ORDER 2. ROLL CALL 3. MINUTES APPROVAL 3.1 Approval of Minutes Recommendation: The Performing Arts Committee (PAC) approve the minutes of the January 20, 2021 meeting. Attachments: 2021-01-20 PAC Minutes 4. ORAL COMMUNICATIONS FROM THE PUBLIC This portion of the meeting is reserved for persons wishing to address the Committee on any matter not on the agenda. Speakers are limited to three minutes. State law prohibits the Committee from acting on non-agenda items. 5. UNFINISHED BUSINESS 5.1 Mountain View Film Festival 2021 Proposal Recommendation: Background: At the September 16, 2020 meeting a Subcommittee was formed to begin planning the feasibility of PAC hosting an online film festival with the theme of “Race, Equity, Justice and Inclusion”. Hear an update from the Subcommittee. 5.2 Art for Children Recommendation: Background: At the May 15, 2019 meeting Committee member Roy requested to discuss ways to explore arts and its language as used for young audiences. On September 16, 2020 an Art for Children Subcommittee was formed to plan events with this topic. Hear an update from the Subcommittee. City of Mountain View Page 2 Printed on 3/19/2021 Performing Arts Committee Agenda March 24, 2021 6. NEW BUSINESS 6.1 City of Mountain View Strategic Planning and Visioning Recommendation: Background: The City Manager's Office is asking all advisory bodies to review the potential project list for the new Mountain View Strategic Roadmap and provide input on which projects are most important. Review project list and select up to 16 projects to recommend as most important. Attachments: Memo to Advisory Bodies 2021 Strategic Plan Project Prioritization.pdf ATT 1- Potential Project List Worksheet.pdf ATT 2-Feb 23 Goals Update.pdf ATT 3 - Mar 16 Study Session Memo.pdf 6.2 Upstage Theater Annual Review Recommendation: Background: As part of Upstage Theater's Home Company contract, Staff will present a summary of performance use days, sales and expenses, and open up for discussion for opportunities to improve service and/or relations. Upstage Theater will provide a report on their outreach activities and discuss their past theatrical season. Hear Staff and Upstage Theater's recap of annual reports. Attachments: Upstage Theater Annual Review FY19-20 Upstage Annual Audit FY 2019-2020 6.3 PAC Member Photo Recommendation: Background: The PAC website should have a current photo of Committee members. Take a group photo to update the PAC website. 7. COMMITTEE/STAFF ANNOUNCEMENTS, UPDATES, REQUESTS AND COMMITTEE REPORTS No action will be taken on questions raised by the Committee at this time. 7.1 PAC Revenue and Expense Spreadsheet Recommendation: Informational Item Attachments: 2021-3-17 PAC Revenue Expenses City of Mountain View Page 3 Printed on 3/19/2021 Performing Arts Committee Agenda March 24, 2021 8. ADJOURNMENT The next Performing Arts Committee meeting will be held on Wednesday, April 21, 2020 at 6:15 p.m. to be held remotely via video conference with no physical location. City of Mountain View Page 4 Printed on 3/19/2021 Performing Arts Committee Agenda March 24, 2021 NOTICE TO THE PUBLIC: The specific location of each meeting is noted on the notice and agenda for each meeting which is posted at least 72 hours in advance of the meeting. Special meetings may be called as necessary by the Committee Chair and noticed at least 24 hours in advance of the meeting. Questions and comments regarding the agenda may be directed to Noelle Magner at 650-903-6552. Interested persons may review the agenda and staff reports at the Mountain View Center for the Performing Arts beginning the Friday before each regular meeting. Staff reports are also available during each meeting. Pursuant to the Americans with Disabilities Act (ADA), if you need special assistance in this meeting, please contact the Mountain View Center for the Performing Arts office at 650-903-6565. Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility to this meeting. (28 CFR 35.160 (b) (1)). The Committee may take action on any matter noticed herein in any manner deemed appropriate by the Committee. Their consideration of the matters noticed herein is not limited by the recommendations indicated herein. SPECIAL NOTICE: Any writings or documents provided to a majority of the Performing Arts Committee regarding any item on this agenda will be made available for public inspection in the Center for the Performing Arts office, located at 500 Castro Street, during normal business hours and at the meeting location noted on the agenda during the meeting. ADDRESSING THE COMMITTEE Interested persons are entitled to speak on any item on the agenda and should make their interest known to the Chair. Anyone wishing to address the Committee on a nonagenda item may do so during the “Oral Communications” part of the agenda. Speakers are allowed to speak one time on any number of topics for up to three minutes. Anyone requiring interpretation services will be afforded twice the allotted speaking time allowed for each specific item. City of Mountain View Page 5 Printed on 3/19/2021